If you are someone who is looking for a job, applying for scholarships, or working in a business/corporate industry, you might want to check out the Letter Examples that we have. It is important in these situations that your requests and communication formats be done in a formal manner in order to properly convey the message that you want the recipient to understand.

We will give you a few tips and guidelines about Writing a formal letter, so make sure to keep reading! Plus, the samples we have included will serve as great guidelines that you can use as a reference.

Formal Resignation Letter Examples

Formal Nursing Job Resignation Letter

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  • DOCX

Size: 4KB

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Formal Email Resignation Letter

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  • PDF

Size: 7 KB

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Formal Request Letter Examples

Formal Meeting Request Letter Format

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  • PDF

Size: 79 KB

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Formal Holiday Request Letter Example

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  • PDF

Size: 45 KB

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What Is the Format of a Formal Letter?

In writing a formal letter, there are a few things to keep in mind as these need to follow a format that is different from other types of letters. They are typically written for a variety of purposes that may include:

  • Filing for an official complaint
  • Filing for a request
  • For inquiry purposes
  • Job applications
  • Business proposals
  • Reference letters
  • Formal invitations

 

A Formal Letter Format would typically include:

  • Your own details and the date. This will usually be found on the upper right-hand corner of the letter.
  • The recipient’s details, which will be left-aligned a few lines after the date.
  • An opening greeting/salutation. The name of the recipient should be spelled out properly.
  • A formal letter will usually carry a heading that specifies what the letter is about.
  • The introduction of the letter will talk about the purpose as to why the letter is being written.
  • The body of the letter will explain what the message you are trying to convey is all about.
  • A concluding paragraph will be a summary of what you have written about and resolutions should the formal letter be talking about a problem.
  • Seal the letter by affixing your signature above your written name. You can also include your contact details under your name.

Formal Complaint Letter Examples

Formal Business Complaint Letter

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  • PDF

Size: 121 KB

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Formal Employee Complaint Letter

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  • DOCX

Size: 4 KB

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Formal Business Letter Examples

Formal Business Proposal Letter

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  • DOCX

Size: 4 KB

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Formal Business Complaint Letter Example

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  • DOC

Size: 4KB

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Formal Thank You Letter Examples

Formal Email Thank You Letter

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  • PDF

Size: 6KB

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Formal Thank You Business Letter

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  • PDF

Size: 92 KB

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Formal Grievance Letter Examples

Formal Grievance Response Letter

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  • DOCX

Size: 4 KB

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Formal Grievance Appeal Letter

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  • DOCX

Size: 4 KB

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Tips for Writing a Formal Letter

Technology has allowed the use of emails as a means of writing letters to be sent to a recipient. Due to this, people do not write formal letters as much as they should. However, there are still times that call for the need to write one such as for job applications or academic-related applications. You can take after these few tips to ensure your letters are good to go.

  • A concise and straightforward letter is preferred, so it is best to establish the purpose immediately. Stick to the topic and avoid using of flowery words as these are not necessary.
  • The letter should use a formal and professional tone. Jargon are highly discouraged as well as shortened words (I’m, can’t, they’re). Vague words should also be avoided. Your words should be precise and specific but maintaining to be polite and respectful at the same time.
  • Proofreading is an important task for formal letters and other kinds of write-ups. A careful grammar and spelling check is highly recommended. You can also ask someone else to check your letter and give suggestions for improvements and corrections.

 

You can find more writing tips at Formal Letter Layouts.

Importance of Writing Formal Letters

Traditional letters, whether sent via mail or email, still prove to be a great means of communication between businesses and employer-employee setups. A good impression lasts a long time. With formal letters, you are able to showcase your professionalism and this will say a great deal about how you communicate in person and with other people. A formal letter will show bits and pieces about how you are as a person, your education, and your attention to details. This is why it is a good idea to take a look at the Examples of Formal Letters that we have here.

Formal Invitation Letter Examples

Formal Informal Invitation Letter

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  • DOCX

Size: 4 KB

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Scholarship Invitation Acceptance Letter

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  • DOCX

Size: 34 KB

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Formal Cover Letter Examples

Formal Annual Report Cover Letter

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  • PDF

Size: 10 KB

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Formal Cover Letter for Job Application

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  • PDF

Size: 15 KB

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Formal Application Letter Examples

Formal Scholarship Application Letter Format

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  • PDF

Size: 274 KB

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Formal College Application Letter

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  • DOCX

Size: 4 KB

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Formal Letter Format Examples

Sample Letter Format

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  • DOCX

Size: 4 KB

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Formal Resignation Letter Format

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  • PDF

Size: 46KB

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Formal Letter Essay Example

Letter-Essay Assignment

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  • PDF

Size: 263 KB

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How to Write a Formal Letter of Request

A letter of request is part of the Formal Letter Examples. Typically, this letter will ask for a favor or, as the name suggests, a request from the recipient. To increase the chances that the recipient will agree to what you have asked of them, you may check out our tips.

  • Let the recipient know of your request in the first few lines of your letter.
  • Provide enough information about you in case you have not been in touch with the recipient in a long time.
  • Explain to the reader what it is you are asking or what your request is. Include deadlines should there be any.
  • Provide all the necessary information that the recipient needs to know about your request. This may include any supporting documents. This is to ensure that the recipient fully understands your request.
  • Include all of your pertinent contact information such as telephone and mobile phone numbers, address, email address, and your full name. This can be incorporated in the concluding paragraph or after the signature section of the letter.
  • Make sure to express your thanks that the person took their time to consider and read your letter.

Formal Letter Layout Examples

Formal Cover Letter Layout

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  • PDF

Size: 443 KB

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Formal Business Letter Layout

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  • PDF

Size: 131 KB

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Formal Letter for Student Examples

Formal Student Absence Excuse Letter

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  • PDF

Size: 388 KB

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Student Formal Leave Letter Format

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  • PDF

Size: 165 KB

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Formal Apology Letter Examples

Formal Apology Letter to Teacher

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  • DOCX

Size: 4 KB

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Formal Apology Letter to Boss

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  • DOCX

Size: 4 KB

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Formal Advice Letter Examples

Formal Advice Seeking Letter

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  • PDF

Size: 43 KB

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Formal Letter asking for Advice

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  • PDF

Size: 54 KB

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Formal Business Letter Examples

Formal Business Research Proposal Letter

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  • PDF

Size: 28 KB

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Formal Business Letter Format

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  • PDF

Size: 46 KB

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Formal Claim Letter Example

Formal Claim Authorization Letter

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  • DOCX

Size: 4 KB

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Formal Demand Letter Examples

Formal Rent Demand Letter

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  • PDF

Size: 31 KB

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Formal Recruitment Demand Letter

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  • PDF

Size: 4 KB

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Formal Email Letter Examples

Formal Business Email Letter

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  • PDF

Size: 7 KB

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Formal Email Request Letter

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  • PDF

Size: 12 KB

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Formal Notice Letter Examples

Formal Two Weeks Notice Letter

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  • PDF

Size: 19 KB

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Formal Redundancy Notice Letter

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  • PDF

Size: 58 KB

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Formal Proposal Letter Examples

Formal Budget Proposal Letter

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  • PDF

Size: 285 KB

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Formal Sales Proposal Letter

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  • DOCX

Size: 4 KB

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Formal Warning Letter Examples

Formal Verbal Warning Letter

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  • PDF

Size: 9 KB

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Formal Warning Letter in Word

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  • DOCX

Size: 6 KB

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Conclusion

Despite the decline in using official mail for sending letters, you can always incorporate the tips and guidelines we have given even if you are sending your mail via email. This way, formal letter-writing will never be obsolete and it will be easier to get your message across.

There are two important things that you need to remember when writing a formal letter:

 

These two things are the key elements to making your formal letter stand out and make a good impression.

Formal letter-writing proves to be a tricky task as every little detail about it is closely inspected including the format, layout, spellings, and content. Rest assured though that the samples we have presented will help you achieve important details about a formal letter with regards to structure and content, especially if you are writing one for the first time. One more thing about the templates is the fact that they have been drafted to give a professional polish and classy look to them, which is great for writing formal letters. So, what are you waiting for? DOWNLOAD the Sample Formal Letters that we have for you and start drafting those letters now!

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