When you’re writing a sample business letter or sending an email message it’s important to close your letter in a professional manner. The following are a list of letters closing examples that are appropriate for business and employment related correspondence. The word “earnestly” as a Sample Business Letter Closing indicates a level of familiarity between yourself as well as the recipient.

It is as close to a term of endearment as business etiquette will allow. Variations of the “earnestly” closing that are satisfactory are “truthfully yours,” “Yours earnestly” as well as “Very sincerely yours.” Download this it in a file formats like PSD, PDF, and Word file for your better understandings.

Business Closure letter

letter for closing a business template

File Format
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  • Pages


Letter Of Closure Of Business

business closing letter template

File Format
  • MS Word
  • Google Docs
  • Outlook
  • Pages
  • PDF


Business Closure Letter Sample

free closing business letters to customers

Letter Of Business Closure

free closing business letter to clients

Letter For Closure Of Business

free closing business letter to suppliers

Small Business Sample Letter Of Closure Of Business

sample business closing letter

This template shows that a company is going to be closed and therefore, sending business closing letters to the shareholders. It is also evident from the template that the shareholders must be informed much ahead of closing; otherwise, any sudden closure can affect the shareholder’s investment.

Sample Letter For Closure Of Business

business closing letter format

This template shows how a company approaches to the customers when it shifts from its previous place to a new one. The company must inform its customers about the new outlet and can make their departure exciting by offering special deals to the customer on the farewell day.

Letter For Business Closure

typical business closing letter

This template shows how the format of a business letter should be. It is clear from this template that a business letter format has three paragraphs. The first paragraph deals with an opening and states the main point of the letter, while the second one justifies the purpose of the letter. Finally, the third paragraph restates the purpose along with gratitude and sender’s contact information.

Company Closing Letter

business closure letter

This template shows how a company deals with its relation and dues with other companies it has previously connected. It also states how a company assures its early connections about the dues and assures them to make contact further for any queries.

Business Closing Letter

example business closing letter


How To Close a Business Letter

Closing a business letter is an essential part of maintaining a professional and courteous tone. It’s your opportunity to leave a positive impression and signal the end of your communication. Here are steps on how to properly close a business letter:

  1. Select a Closing Phrase: Choose a closing phrase that is appropriate for the tone and formality of the letter. Common closing phrases include “Sincerely,” “Yours faithfully,” “Best regards,” “Kind regards,” “Cordially,” or “Respectfully.”
  2. Place a Comma: After the closing phrase, insert a comma to separate it from the rest of the letter.
  3. Include Your Signature: Leave a few blank lines below the comma and type your full name. This is where you will physically sign your letter after it’s printed.
  4. Sign Your Name: Sign your name in ink between the closing phrase and your typed name. Use your regular signature, which adds a personal touch to the communication.
  5. Additional Titles and Contact Information: If applicable, you can include your title, company name, and contact information (e.g., phone number or email address) below your typed name. This provides the recipient with easy access to your details.

Closing Letter for Business Template

closing letter for business


Formal Closing Business Letter Template

basic closing business letter


Business Account Closing Letter Outline

sample business account closing letter


Closing Business Letter to Customer

closing business letter to customers


Customers are the backbone of the business. In such a template, the customers are informed about the business closure details. They are also informed about the locations where the company is still continuing its business.

Why Business Closing Letter Is Needed?

In the business model, business closing letters play important role to inform shareholders, customers and other companies about the organization that is going to be closed or shifted. The closing company must state the reason of their decision clearly on the business closing letter. If the closing companies don’t inform much ahead of their decision, that can create problems for the investors and shareholders as well as for the customers.

Also it is very important to send such letters to the companies you are associated to for assuring them that you will pay all the dues. The closing company must provide options so that their associates can keep contact with them if necessary. You may like Business Letters.

When to Send Business Closing Letter?

If a company has decided to close permanently or to shift from one place to another or to close a specific branch, business closing letter is needed. This letter is sent to the shareholders, investors, customers and all other associates of the closing company so that they can withdraw all connection to it.

Business closing letter must be sent much prior to the closing day. A company must send it to the associates at least 1-2 months ago so that they can get time to arrange everything. Also, it is the duty of the closing company to give reason of their decision. You can also see Standard Business Letters.

Benefits of Business Closing Letter

A company is closing a business doesn’t mean it is closing permanently. Maybe it will return in new avatar. It can also happen that the closing company is shifting from the place and getting a makeover. So, the most important benefit of sending business closing letter to the customers is that they can wait for the new one or look for the new branch.

A company also doesn’t want to lose its trusted shareholders and investors. A business closing letter can make them informed about the present status of the closing company and they can remove their shares on time.

While writing a business closing letter, it should be remembered that you are stating your points clearly. The company must be easily available to its associates so that they can get reasonable answers. In commerce field, business closing letter is really important.

What is an example of a closing sentence in a business letter?

A closing sentence in a business letter should express gratitude, provide a final thought or a call to action, and leave a positive and professional impression. Here are a few examples of closing sentences for business letters:

  1. Thank you for considering our proposal. We look forward to the opportunity to discuss this further and explore potential collaboration.
  2. We appreciate your prompt attention to this matter and hope to receive your feedback soon.
  3. Your support is integral to our success, and we are eager to work together to achieve our shared goals.
  4. Please feel free to contact us at your convenience to schedule a meeting. We value the opportunity to connect and discuss how we can be of service.
  5. Thank you for your continued partnership. We are committed to delivering exceptional results and look forward to the journey ahead.
  6. We remain at your disposal for any additional information or assistance you may require. Thank you for the trust you’ve placed in our organization.
  7. Your consideration of our proposal is greatly appreciated. We are excited about the possibilities that lie ahead and hope to be of service to you.
  8. In closing, we are confident that this collaboration will be mutually beneficial. We eagerly await your response to move forward.

These closing sentences demonstrate professionalism and courtesy, emphasizing the importance of the relationship and expressing eagerness for future interactions. The choice of closing sentence should align with the purpose and tone of the letter.


1. What is a closing business letter?

A closing business letter is a formal document used to communicate the final details and formalities as a business relationship comes to an end. It serves as a professional way to wrap up affairs and convey important information.

2. Why is it essential to send a closing business letter?

Sending a closing business letter is crucial for maintaining professionalism and clarity. It ensures that both parties are on the same page regarding the conclusion of the business relationship and sets the tone for any future interactions.

3. What should be included in a closing business letter?

A comprehensive closing business letter should include a polite closing statement, gratitude for the collaboration, any outstanding matters or arrangements, and contact information for future communication if necessary.

4. How should I address the recipient in a closing business letter?

Address the recipient using their formal title and last name. If you have a close working relationship, you may use their first name, but maintaining a professional tone is crucial.

5. Can a closing business letter be sent via email?

Yes, a closing business letter can be sent via email. However, it’s advisable to use a formal and professional email format, ensuring that the content remains respectful and concise.

6. Is there a specific tone to use in a closing business letter?

Yes, the tone should be professional and respectful. Express gratitude for the collaboration and avoid any negative language. Keep the tone neutral and business-focused.

7. How far in advance should a closing business letter be sent?

It is recommended to send a closing business letter well in advance of the actual closure to allow both parties to address any outstanding matters and make necessary arrangements.

In conclusion, we express our sincere appreciation for your partnership. As we close this chapter, we reflect on the shared successes and growth. We value the relationship we’ve built and extend our best wishes for your future endeavors. Thank you for the collaboration and the trust you’ve placed in our business.

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