FREE 40+ Sample Business Letter Templates in PDF

Whether you are a business owner, a sales clerk, or a business manager, it would greatly help ease the enormity and burden  of your responsibilities if you are well-equipped with the working knowledge on how to write a business letter.

Whether you are a business owner, a sales clerk, or a business manager, it would greatly help ease the enormity and burden  of your responsibilities if you are well-equipped with the working knowledge on how to write a business letter.

To help provide you with insightful information regarding business letters, feel free to download our business letters on this page.

Business Introduction Letter Template

Free Formal Business Letter Template

Free Business Reference Letter Template

Business Correspondence Letters in PDF

Correspondence Letters Faxes and Memos

Format of a Business Letter

Business Sales Letters in PDF

Sales Letter Format

Sample Business Letter

Business Proposal Letters in PDF

Business Partnership Proposal

Business Letters: What Are These?

A business letter is a written form of communication that is utilized within the business, corporate, and professional setting. This letter is usually written by the following:

• A business owner to another business owner
• A business partner to his/her business partner
• A seller to prospective customers
• A business owner or manager to a vendor
• A business owner, CEO, or manager to his/her employees
• A team leader, department head, or project manager to his/her subordinate staff
• A staff member to another staff member
• A staff member to a human resource manager
• A human resource manager to a staff member

Business letters are essential fixtures in the business setting. Business letters are those letters that are being sent within the business setting. The creation of a business letter can be due to varied reasons.

Business Proposal Sample

Small Proposal Letter

Business Introduction Letters in PDF

Business Contract Introduction

Local Business Introduction

Business School Introduction

Business Introduction Letter Example

Sample Letter of Introduction

Company Introduction

What Are the Basic Parts of a Business Letter?

A business letter can have various parts depending on the purpose for writing it. The following are the essential parts that business letters must contain no matter what its type:

• The Date
  • The specific date when the letter has been sent to the recipient
• The Information of the Sender
  • the name of the sender
  • the sender’s position or title
  • the name of the sender’s company, organization, or affiliations
  • the sender’s complete address or the complete address of his/her business or organization
• The Information of the Recipient
  • the complete name of the recipient
  • the recipient’s position or title
  • the name of the recipient’s company, organization, or affiliation
  • the recipient’s complete address
• The Formal Greeting
  • “Dear Ms.”
  • “Dear Mr.”
  • “Dear Mrs.”
  • “Dear (other formal titles that fits your recipient )”
• The Body of the Letter
  • The first statement of the purpose for writing the business letter
  • The narration of the accompanying situation or scenario that gave rise to the necessity of writing such a business letter
  • The specific response that is needed for the aim of the letter
  • The kind of response that are to be expected from the letter-recipient
  • The thank-you line
• The Formal Closing
  • A polite and concise closing remark that is usually considered as a proper way of ending a formal letter
• The Signature Line
  • The signature of the sender
  • The complete name of the sender below the signature

We have other kinds of business letters such as company business letter and termination of business letter should you have a need for them.

Business Thank You Letters in PDF

Sample Thank You to Business/Organizations

Thank-You Letter to Vendor

Formal Thank-You Letter

Email Thank-You Letter

Business Meeting Thank You Sample

Business Inquiry Letters in PDF

Business Inquiry Letter

Business Product Inquiry

Business Status Inquiry

Business Inquiry Letter Example

Business Apology Letters in PDF

Business Apology to Customer

When Are Business Letters Useful?

There are varied circumstances that require individuals to craft a business letter. The following are the most commonly occurring circumstances in the business setting that move individuals to write a business letter:

• To communicate a business proposal
• To reject or accept a business proposal
• To communicate a proposal for business partnership
• To give proper notification regarding a job termination
• To give proper notification regarding resignation
• To formally invite prospective clients or customers to engage in a business either through the purchasing of the goods sold by a business or through the availment of the services offered
• To formally communicate details of a purchase such as the price negotiations, delivery specifics, mode of payment, etc.
• To formally dissolve a business relationship
• To formally terminate any type of business contract
• To invite business partners, business owners, vendors, and clients to corporate events and functions
• To thank any individual with regard to their actions done within the business or professional setting

Speaking of business letters and its varied forms, you may check out our collection of formal business letters in order to know more about its variations. To access these templates, simply click on the link provided.

Apology Letter Template

Customer Service Business Apology Letter

Business Invitation Letters in PDF

Business Meeting Invitation

Sample Invitation Letter

Seminar Invitation

Sample Group Invitation

Example of an Invitation Letter for an Event

Business Letter of Intent Samples in PDF

Intent for Purchase of Real Property

Letter of Intent for Business Transaction

Business Purchase Letter of Intent

Letter of Intent Format

Proposal Letter of Intent

Formal Business Letter Samples in PDF

Formal Business Letter Template

Thank You Business Letter

Business Letter Format

What Is a Business Sales Proposal Letter?

With the rising of competitive and equally competent businesses, a business owner would benefit the most by utilizing all strategies that can help materialize the success of his/her business. It is no longer sufficient for businesses to wait for customers to approach their business or stores to purchase their goods or avail their services offered. Passivity when it comes to attracting customers and clients is a surefire way for the demise of a business or corporation. In fact, traditional marketing strategies such as product advertisements, branding, and even Web marketing does not cut it anymore.

One of the best ways for business owners to attract clients and customers is through a business sale proposal letter. This letter serves as the bridge that connects a business to a particular individual or organization who or which most likely have the propensity of purchasing the goods offered. Perhaps the salient element of a sale business proposal letter is the fact that it appeals to the emotions of the prospective buyers since it is a personalized form of written communication.

In relation to all these, if you are business owner who aims to terminate any kind of business contract, then you may find our collection of termination of business letter templates of immense use.

What Is a Business Thank-You Letter?

When you are handling a business, it is important that you would not get lost on all the formalities and proper modes of communication that this particular setting requires. It is important to always bear in mind the fact that those who are working in the business setting are also humans. That is why, if you have recently gained profits or achieved something in your business through the cooperation or aid of another person, be it an employee, a business partner, or even a customer, you need to be able to formally express your gratitude toward them. You can do this through a formal yet heartfelt business thank-you letter.