FREE 42+ Business Letter Templates in MS Word | PDF

Business letters are the handiest tools that bridge individuals and organizations within the professional setting. It is the most effective and transparent method of communication in the corporate industry.

Business letters are the handiest tools that bridge individuals and organizations within the professional setting. It is the most effective and transparent method of communication in the corporate industry.

Managers, business owners, employees, and even job applicants understand the vital importance of business letters. Writing the appropriate type of business letter is a skill that any wise professional must have in his/her arsenal of professional skills. That is why, if you are just starting out your career or if you are already keeping a stable job, it is always a good idea to learn how to write business letters. For your convenience, our templates on this page can show you the proper format and the various elements of business letters. Scroll down below and download the templates that suit your needs!

Formal Business Letters

Formal Invitation Business

Formal Thank You Business

Persuasive Business Letters

Persuasive Essay Business

Persuasive Claim Business

Personal Business Letters

Sample Personal Business

Personal Business Reference

What Is the Purpose of Writing a Business Letter?

Business letters are extremely useful in numerous ways. Below are the basic functions of a business letter:

• It is used to spread information. Managers are the ones who are the most likely to use business letters as a mode of spreading information to their employees. The information that a business letter can contain may vary such as but not limited to the following:
  • announcement of a job promotion, a business partnership/merger, a business success milestone
  • invitation to a company meeting or function
  • termination of an employment (in which case, we have available templates for termination business letterss)
• It is used to make inquiries. Customers use business letters to formally ask businesses regarding services and goods that they are interested in availing.
• It is used to gain new customers. Business letters are also used to attract sales from customers by introducing new items of products or services to customers. In a business letter, one can describe more profoundly the benefits that a customer can attain from availing the products and services offered.
• It is used to build and strengthen professional relationships. Through a business letter, a business owner can reach out to prospective and current customers and business partners in a natural manner that allows both parties to communicate effectively and share business ideas.
• It is used to resolve complaints. Business letters are used to acknowledge the root of customers’ and employees’ complaints. It is where a business owner or clerk can offer solutions that are mutually beneficial to the person complaining and to the business as well.
• Lastly, a business letter is used to encourage positive relationships by allowing professionals to express their gratitude in a formal manner.

Inquiry Business Letters

Product Inquiry Business

Thank You Inquiry Business

Complaint Business Letters

Customer Complaint Business

Complaint Response Business

Business Proposal Letters

Business Proposal

Business Introduction Proposal

Business Reference Letters

Company Business Reference

Business Character Reference

Why Is a Business Letter Always Formal and Polite?

Business letters are notorious for its politeness and formality in tone. There are several reasons why a business letter must always maintain an air of formality and those are the following:

• Clarity – When you are writing in a formal tone, you are no longer obliged to drone on and on with unnecessary chatter. Formality allows you to be specific and go straight to the heart of the matter you are trying to address.
• Understandability – When you are able to master the tone of politeness that is laced with the necessary amount of warmth that the type of business letter calls for, your letter-recipient is more likely to respond to your letter in such a way that you want him/her to. This is so because you are able to incorporate formality into the level of emotion that your letter’s subject demands and, in turn, your recipient would find it easier to understand the content of your letter.

What Are the Different Types of Business Letters?

There are different types of professional business letter. The most commonly written ones are the following:

• Thank-you letter to customers, to suppliers, to employees, to employers, and to business associates.
• Complaint letter
• Letter of inquiry
• Sales letter (such as the persuasive business letter )
• Job termination letter
• Resignation letter
• Job promotion letter
• Business partnership letter
• Business proposal letter
• Business cover letter
• Business loan request letter

Business Cover Letters

Business Analyst Cover

Business Manager Cover

Business Application Letters

Business Visa Application

Business Office Assistant Cover

Business Invitation Letters

Business Event Invitation

Business Visitor Visa Invitation

Business Sales Letters

Business Communication Sales

Business Sales Proposal

Business Letter Formats

Business Cover Letter Format

Business Quotation Letter Format

Business Associate Letters

Business Associate Reference Letter

HIPAA Business Associate

Business Claim Letter

Business Communication Claim

Business Development Letter

Introductory Business Development

New Business Development

Business Offer Letter

Business Purchase Offer

When Can You Write a Business Loan Request Letter?

While businesses are in itself autonomous organizations, there are, however, special circumstances that would propel business owners to seek financial aid elsewhere in order to back their business operations. The following are the circumstances when business owners and administrators may have the need to write a business loan request letter:

• When they are trying to convince a more established business or corporation to support a certain business project or venture that can potentially benefit both their businesses.
• When they are providing evidence for their stellar record on making good with their obligation to pay should a financial institution grant them the loan that they are requesting or applying for.

What Is a Business Cover Letter?

A business cover letter is a letter that is sent by an applicant who aims to attract the attention of a hiring manager. This type of cover letter is specifically prepared by those who are applying for a business position. Some of the business positions are the following:

• Business administrator (operations manager, department head, etc.)
• Human resource manager
• Business analyst
• Marketing strategist
• Accountant

 

For more references, check out our website’s collections of new business letter and company business letter templates.

Business Reply Letter

Business Meeting Reply

Business Inquiry Reply

Business Support Letters

Business Visa Support

Business Financial Support

Business Solicitation Letter

Business Donation Solicitation

Business Thank You Letter

Business Meeting

Business Interview Thank You Format

Business Termination Letter

Business Contract Termination

Business Lease Termination

Business Transmittal Letter

Business Report Transmittal

Business Plan Cover Transmittal

Business Visit Letter

Request for Business Visit

Business Visit Invitation Letter

Dos and Don’ts in a Business Letter

When it comes to writing a formal business letter, there are several rules that you can follow in order to ensure that the letter you are sending would be able to effectively communicate your intentions. The following are the dos and don’ts in writing business letters:

• Always maintain a formal tone.
• Avoid being too formal to the point of being curt and aloof. Do not fall into the trap of extreme formality as this may prove to be counter-intuitive and your recipient may not be able to receive your letter in the level of openness and mind-set that you need them to.
• Don’t gush over personal and irrelevant topics that are not pertinent to the issue.

 

To know more about the proper way of writing business letters, download our collection of professional business letter templates now!