Technical reports are something that allows readers to understand the entire process of your experimentation or research work. However, it depends on how you are going to write and present it. It is just like presenting how you are able to write a report in terms of managing your research work, the procedures you followed, and the events that happened. This can help the reader understand the process and come up with a general conclusion. This may sound a bit exhausting, but writing a technical report can also be fun. Take note that there is no specific standard to be used in writing a report.
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Short Technical Report
A technical report is a type of written document that shows information about technical research. This should be done objectively. It consists of three basic features of research namely process, progress and results. There are common areas to include in writing a technical report. This may include areas regarding agriculture, physical and biomedical science, engineering, and more. Any type of complicated information that is conveyed in a technical report can easily become readable and efficient.
Technical reports will also serve as your guides that comes with your research. Before you are going to create a technical report, you should know first your audience. It may be a professor, professionals in different industries, or even customers. Knowing about your audience will help you start structuring your report. It gives you an idea about how much information you need to put in the report.
Why are technical reports important? Technical reports provide efficient communication to convey to the upper management. These information can be used in making decisions that could make an impact in the future. It provides evidence for your work. It will show you the procedures you took for your research work and can even help you have a better result in evaluation. It also organizes data. Technical reports should be concise and follow a standard design. It is an aspect wherein all kinds of data is gathered to be easily understood by the readers. Lastly, technical reports can also be a tool for evaluation of your work. You can get a good grade if you have written a clear and comprehensible report.
Writing a Technical Report
There are two types of approach that you can follow. It can be a top-down approach or evolutionary delivery. Top-down approach means structuring the entire report from title to sub-sections and conclusion. Evolutionary delivery means you will just go with flow, deciding when the work progresses.
A technical report must have a structure that portrays the its main objective. You have to have a cover page, title page, abstract, preface, dedication, acknowledgement, table of contents, introduction, body, conclusion, appendices, and references.
You should avoid informal words and the use of passive voice. Abbreviations are also not allowed. Each of the sentences should be grammatically correct and complete. Use third person tone.
Through this, you will be able to see from the reader’s point of view and spot errors for necessary corrections.
It should have margins and is usually printed on an A4 size bond paper.
What is the purpose of a technical report?
The main purpose of a technical report is to be able to present a solution to a particular problem in order to develop an action plan.
What makes a good technical report?
A good technical report should be recognizable. The title should be informative and diagrams should be clearly labelled.
What are the two important factors of technical writing?
Technical writing should be able to relate to content and design.
Writing technical reports requires attention to detail. You must be able to practice being clear and concise to everything that you are writing especially when it comes to report writing. You may check out some of the short technical report samples we have!
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