What is the cost of miscommunications in a company? According to the Economist Intelligence and Lucidhart’s survey, fifty-two percent of its 403 senior executive respondents claimed that miscommunications in the workplace caused them high-stress levels. Forty-four percent also said that it caused them to fail to finish their projects on time. Additionally, it decreases the confidence of thirty-three percent of the survey participants. Almost twenty percent of them also said that they lost sales because of miscommunication. Communication failure does cost not only money but also people’s sanity. With that said, to ensure that a company maintains a strong foundation, you will need a healthy internal communications plan, among other types of business communication management plans.
What is the Communication Management Plan
A communication management plan is a concept that allows you, as a project or team leader, to communicate with the project stakeholders, such as the clients and team members. Through this plan, you can develop documentation about the project, which the stakeholders can use for various reasons. It also allows you to set clear expectations and share information about its updates and its status. With the knowledge that the plan provides, it will be easier for the stakeholders to provide feedback, which is an excellent way towards goal attainment.
Different Communication Methods
To maintain effective communication management for software development, construction project, or any other business projects, you can’t stick to a single communication method. Obtain a company email and collaboration apps to ensure the awareness of everyone in the organizational chart. You may also use other digital means, such as video chat, to ensure that they know what is going on or set up a face-to-face meeting. Additionally, creating a to-do-list and status reports through spreadsheets like Microsoft Excel can be an effective method of communication. As a project manager, you need excellent leadership skills to come up with the best communication methods for a particular project.
13+ Communication Management Plan Samples
If you need more ideas on how to develop a good communication strategy, take a look at the following templates and samples of communication plans. You can download these zipped documents in PDF format.
1. Communication Management Plan Sample
2. Communication Management Plan Template
3. Communication Management Plan Example
4. Project Communication Management Plan Sample
5. Communication Management Plan in PDF
6. Sample Communication Management Plan Template
7. General Communication Management Plan Template
8. Formal Communication Management Plan Sample
9. Basic Communication Management Plan Template
10. Printable Communication Management Plan Sample
11. Project Communication Management Plan Template
12. Communication Management Plan in DOC
13. Crisis Communication Management Plan Sample
14. Stakeholder Communication Management Plan
How to Create an Effective Communication Management Plan?
Creating a project communication management can be difficult. It may also take time to complete, but to make it simple, we made a short set of instructions for you.
1. Discover Communication Needs
A business needs a proper communication plan to ensure successful project implementation. To do that, find out if it needs a standard communication method. In communication management, you need to determine the purpose of communication. Without it, your communication plan is worthless.
2. Determine the Right Communication Method
Once you have identified the areas of the project that needs communication, choose the right communication tool for the task. If you are managing a project that involves remote software developers, you may want to utilize online communication tools such as online video calls for meetings and online discussion boards for more effective data distribution.
3. Assign Owners
As a project manager, it is crucial to hold accountability for things. However, it does not mean that you have to own all the tasks of the team. Know how to distribute the tasks to the members. By doing it, you can ensure that each area of the business has the right amount of attention.
4. Determine the Stakeholders
Lastly, your team has to know the right audience for each communication. You don’t want to send unnecessary emails to your clients. They will see these messages as spam, which will eventually lead to escalation. Know who the stakeholders are and determine the relevant communications for each of them.
Communication plays a vital role in maintaining effective project management. Poor team communication can cause troubles that are fatal not just to the improvement of an organization but its foundation itself. Take this part of business management analysis seriously to ensure that your company can maintain its footing and progress towards success.
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