The submission of formal reports within an organization or committee is an essential action that ensures the maximum success of its operations. Reporting allows the management or the leaders of a department or organization to make calculated and wise decisions that are backed with substantial facts.
Whether you are a government worker, a human resource staff, or an operations manager, you must know how to write an informative and organized general report. Report-creating can be quite the taxing task if you do not know the basics. On our website, you can find a wealth of report templates that you may download easily to serve as your guide. From daily incident reports, financial reports, and even to school reports, we have the right template for you!
What Are the Objectives of a General Report?
- A report is used by the accounting department of a company to evaluate the discrepancies between the financial objectives and the actual revenue generated by a company within a specific time frame.
- The team leaders or heads of a department are also required to make a general report on all the staff under his/her supervision. This is important to gauge the competency levels so that the management can formulate ways to improve their employees’ performances.
- A report is used to assess the progress of a certain organizational plan or strategy that is being implemented within an organization.
Should you want to gain a clearer understanding of the nature of a report’s objective, you can browse the different kinds of report samples we have on our website such as the incident report examples and report format samples.
Guidelines for Creating a General Report
- Identification of the main subject. The first step is for you to form a deep comprehension of what the objective of your report is.
- Gathering of facts. After you have identified the objective of your report, gather all the facts that are necessary so that you may be able to depict information in your report that are factual and reliable.
- Writing of the basic information. If you are creating a long report, it is best to write a label on the first page, the name of the person reporting, and the person to whom the report is to be submitted. You may also include a table of contents for your report.
- Definition of terms. So that the reader of your report can better understand its contents, it is best that you simplify the process for them by defining certain jargons that are unavoidably crucial to the report.
- Assessment. This is the section wherein you state the specific facts of your report. This part is merely descriptive and factual. Avoid making any theories regarding the facts you are presenting. Minimal analysis is permissible only if it’s essential to the proper presentation of facts. You may use graphs and tables in this section.
- Conclusion and recommendation. This is where you briefly state your analysis of the data you are reporting about.
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