Interviews are normally conducted if we want to gather information about the interviewee, or to talk about something he or she is familiar of. There are various types of interviews such as job interviews, exit interview, group interviews, research interview to name a few. Information from these interviews are then summarize in what we call a interview summary report. Learn more about this as you read along our article and for free templates you may want to check out our free interview summary report samples below:
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What Is an Interview Summary Report?
Interview is a conversation or a communication between one or more people whose main purpose is to exchange or gather information on a certain topic. Once the interview is over, the conversation between the interviewer and interviewee are then summarize into a report called an interview summary report. Which is a written record of a professional, guided conversation. These interview summary reports may have a number of purposes like it could be to publish articles, for a research project, for school admissions or part of the hiring process. The easiest way to understand a certain individual or topic is to summarize the conversation you had with the interviewee so you may share the experience with others.
How To Write an Interview Summary Report?
Writing an interview summary report is important for a number of reasons such as to record useful and detailed information, provides a searchable record of events, reference for a company in their decision making, combining facts and subjective impressions for the reader and serves as a structure for planning the interview. Because of significance that an interview report brings about, it is essential that writing a summary report must be done in a complete and detailed manner as to not miss out any important information. Remember each interview summary report may contain different information depending on the scope of the subject, let us dwell on the basic steps on how to write this summary report.
1. Subject Details
First off, state the subject’s basic details such as their name, position or brief background about who they are and what they do.
2. Introduction or Overview
State the reason behind the interview and why it was conducted. Interviews are conducted since they serve a purpose. Put that purpose into detail or state the nature of the report that has been conducted.
3. Respondent’s Background
You can choose to go into a more in-depth description if your subject matter especially if they define your research or report. You can explain why your chose your subject and how relevant they are to your research or purpose.
4. Goals of the Interview
What do you wish to attain with the whole interview process? Put this into writing to give the readers your own personal intake on the subject matter.
5. Reporting Style
When writing the summary report you may choose to write this portion in narrative style which is a more or less like telling a story or a step by step run through on how you interviewed your subject. Or you cab try the question and answer (Q&A) approach which looks a lot like a script containing a faithful reproduction of everything said with clear attributions. Both provide a brief introduction to acquaint the reader with the interviewee, the situation and the interviewer’s impressions.
6. Conclusion and Recommendations
Conclusions are based on the writers point of view and what he or she has learned or gained from the subject. Recommendations are often included for those conducting the interviews as part of a job hiring process, academic admissions or perhaps based on a research findings.
What Can Be Use to Record Interviews?
Aside from a paper or pen, you can use a dictation machine or cell phone can record longer interviews for transcription afterward.
How Do You Ask For Permission in an Interview?
Through a formal email or letter stating your purpose, explain how you found your respondent and acknowledge any accomplishments if this is relevant to the purpose of your interview.
What Is an Informational Interview?
This is is a brief conversation between a person who wants to investigate a career and a person working in that career. The purpose of an informational interview is not to get a job. Instead, the goal is to find out about jobs you might like-to see if they fit your interests and personality.
Make sure to always go over your interview summary report, ensure that you stay true to the details you have collected through out the interview process. One can be objective or subjective depending on the subject matter or relevance of your research. But overall, make it as detailed and accurate as possible since the information in your report may serve a higher purpose on its relevant field.
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