Interviews are normally conducted if we want to gather information about the interviewee, or to talk about something he or she is familiar of. There are various types of interviews such as job interviews, exit interview, group interviews, research interview to name a few. Information from these interviews are then summarize in what we call a interview summary report. Learn more about this as you read along our article and for free templates you may want to check out our free interview summary report samples below:

10+ Interview Summary Report Samples

1. Interview Report Sample PDF

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2. Interview Report Template

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3. Interview Report Example

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4. Job Interview Report Sample PDF

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5. Interview Report Format

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How do you summarize an interview candidate?

Summarizing an interview candidate involves capturing key information and insights gained during the interview process. Here’s a structured approach to create a concise and informative candidate summary:

  1. Introduction: Start with a brief introduction, including the candidate’s name, the position they interviewed for, and the date of the interview.
  2. Professional Background: Provide a summary of the candidate’s professional background, highlighting relevant work experience, education, and key skills. Mention any certifications or notable achievements.
  3. Strengths: Identify the candidate’s strengths based on the interview. Highlight specific skills, attributes, or experiences that make them a strong fit for the position.
  4. Key Competencies: Discuss the candidate’s competencies related to the job requirements. This may include technical skills, interpersonal skills, problem-solving abilities, and other critical competencies.
  5. Performance in the Interview: Evaluate the candidate’s performance during the interview. Consider their communication skills, enthusiasm, and how well they responded to behavioral and situational questions.
  6. Cultural Fit: Assess the candidate’s alignment with the company’s culture. Consider factors such as values, teamwork, and adaptability.
  7. Areas for Development: If applicable, mention any areas where the candidate may need further development. This should be constructive feedback related to the role’s requirements.
  8. Overall Recommendation: Provide an overall recommendation based on the candidate’s fit for the position. Clearly state whether you recommend moving forward with the candidate or not.
  9. Additional Comments: Include any additional comments or noteworthy observations that could influence the hiring decision.

6. Interview Summary Report Sample

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7. Example Of An Interview Report

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8. Interview Report Sample

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9. Interview Report Writing Sample

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10. Interview Report PDF

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How do I send feedback to HR after interview?

Send concise and constructive feedback to HR after an interview. Express appreciation for the opportunity, highlight the candidate’s strengths, and address any concerns. Be specific about observed skills, cultural fit, and overall impression. Provide actionable insights to assist HR in making informed hiring decisions.

11. Example of conclusion for interview report

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What Is an Interview Summary Report?

Interview is a conversation or a communication between one or more people whose main purpose is to exchange or gather information on a certain topic. Once the interview is over, the conversation between the interviewer and interviewee are then summarize into a report called an interview summary report. Which is a written record of a professional, guided conversation. These interview summary reports may have a number of purposes like it could be to publish articles, for a research project, for school admissions or part of the hiring process. The easiest way to understand a certain individual or topic is to summarize the conversation you had with the interviewee  so you may share the experience with others.

How To Write an Interview Summary Report?

Writing an interview summary report is important for a number of reasons such as to record useful and detailed information, provides a searchable record of events, reference for a company in their decision making, combining facts and subjective impressions for the reader and serves as a structure for sample planning the interview. Because of significance that an interview report brings about, it is essential that writing a summary report must be done in a complete and detailed manner as to not miss out any important information. Remember each interview summary report may contain different information depending on the scope of the subject, let us dwell on the basic steps on how to write this summary report. 

1. Subject Details

First off, state the subject’s basic details such as their name, position or brief background about who they are and what they do.

2. Introduction or Overview

State the reason behind the interview and why it was conducted. Interviews are conducted since they serve a purpose. Put that purpose into detail or state the nature of the report that has been conducted.

3. Respondent’s Background

You can choose to go into a more in-depth description if your subject matter especially if they define your research or report. You can explain why your chose your subject and how relevant they are to your research or purpose.

4. Goals of the Interview

What do you wish to attain with the whole interview process? Put this into writing to give the readers your own personal intake on the subject matter.

5. Reporting Style

When writing the summary report you may choose to write this portion in narrative style which is a more or less like telling a story or a step by step run through on how you interviewed your subject. Or you cab try the question and answer (Q&A) approach which looks a lot like a script writing containing a faithful reproduction of everything said with clear attributions. Both provide a brief introduction to acquaint the reader with the interviewee, the situation and the interviewer’s impressions.

6. Conclusion and Recommendations

Conclusions are based on the writers point of view and what he or she has learned or gained from the subject. Sample Recommendations are often included for those conducting the interviews as part of a job hiring process, academic admissions or perhaps based on a research findings.

How to Summarize an Interview

To summarize an interview effectively, follow these steps:

  1. Identify Key Themes: Pinpoint the central topics and recurring themes discussed during the interview. This forms the foundation of your summary.
  2. Select Key Quotes and Insights: Highlight notable quotes and valuable insights provided by the interviewee. Choose statements that best capture the essence of the discussion.
  3. Organize Chronologically or Thematically: Structure your summary in a logical order, either following the chronological flow of the interview or organizing it by key themes and topics.
  4. Eliminate Redundancies: Avoid unnecessary repetition and remove extraneous details. Focus on the most critical information to maintain conciseness.
  5. Maintain Objectivity: Present the interviewee’s views objectively, refraining from personal bias. Ensure your summary accurately reflects the interviewee’s perspectives.
  6. Highlight Surprising or Significant Points: Include any unexpected revelations or particularly impactful statements that emerged during the interview.
  7. Conclude with Key Takeaways: Summarize the overall significance of the interview, emphasizing key takeaways and insights. This provides a clear conclusion for your audience.

By following these steps, you can craft a concise yet comprehensive summary that effectively communicates the essential elements of the interview.

FAQs

1. What Can Be Use to Record Interviews?

Aside from a sample paper or pen, you can use a dictation machine or cell phone can record longer interviews for transcription afterward.

2. How Do You Ask For Permission in an Interview?

Through a formal email or sample letter stating your purpose, explain how you found your respondent and acknowledge any accomplishments if this is relevant to the purpose of your interview.

3. What Is an Informational Interview?

This is is a sample brief conversation between a person who wants to investigate a career and a person working in that career. The purpose of an informational interview is not to get a job. Instead, the goal is to find out about jobs you might like-to see if they fit your interests and personality.

4. How To Write an Interview Report

To compose an interview report, succinctly document key discussion points, interviewee responses, and insights gained. Maintain clarity, objectivity, and organization in presenting findings for a comprehensive overview.

5. What is an Interview Summary Essay?

An interview summary essay condenses a conversation into a written form, highlighting key points, insights, and perspectives discussed during the interview in a concise and organized manner.

6. What is a quick summary for a job interview?

A job interview summary is a brief overview outlining the candidate’s qualifications, responses to key questions, and overall suitability for the position, aiding employers in decision-making.

7. What is a good summary report?

A good summary report succinctly presents essential information, key findings, and insights from a broader document or study, providing a clear and concise overview for quick understanding.

In conclusion, make sure to always go over your interview summary report, ensure that you stay true to the details you have collected through out the interview process. One can be objective or subjective depending on the subject matter or relevance of your research. But overall, make it as detailed and accurate as possible since the information in your report may serve a higher purpose on its relevant field.

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