FREE 10+ Club Event Proposal Template Samples in MS Word | Google Docs | Apple Pages | PDF

One of the exciting things that a club does is when they throw a fun and exciting events, often exclusive events that club members can enjoy and bond together. If you have an idea for an event that you want to organize for your club, simply telling your members and the club administrator about it might not be enough; you need to present a well-written and well-planned proposal to them that indicates you mean business and you want the event to happen. If you’re not sure how to make a club event proposal, this article will teach you how to make one.

One of the exciting things that a club does is when they throw a fun and exciting events, often exclusive events that club members can enjoy and bond together. If you have an idea for an event that you want to organize for your club, simply telling your members and the club administrator about it might not be enough; you need to present a well-written and well-planned proposal to them that indicates you mean business and you want the event to happen. If you’re not sure how to make a club event proposal, this article will teach you how to make one.

10+ Club Event Proposal Template Samples

1. Club Event Proposal Template

2. Club Event Activity Proposal Template

3. Student Club Organization Event Proposal Template

4. Student Club Event Proposal Template

5. Club and Organization Event Proposal Form Template

6. Club Event Proposal and Renewal Form Template

7. Printable Club Event Proposal Template

8. Club Event Funds Proposal Template

9. Club Event and Budget Proposal Template

10. Standard Club Event Proposal Template

11. Club Event Sponsorship Proposal Template

What are Different Types of Club Events?

The different types of club events you can prepare for your club members are:

1. Art Event: You can throw an art exhibition for your club event by inviting local artists to showcase their art and give a lecture about their work. They can also invite your club members to do arts and crafts activities or visit museums or galleries to appreciate art.
2. Costume Event: To do something creative and exciting, you can ask your members to cosplay characters from movies, TV shows, books, comics, video games, etc. for your next event. You can set a particular theme and give prizes to the most creative costume.
3. Musical Event: You can create a mini jam session where every club member sings to their favorite tunes and play instruments or have a karaoke night for everyone to belt out their favorite songs.
4. Movie Night: You can have a grand movie screening to provide some relaxation and entertainment for your club members. You can set up your movie theater in your headquarters or create your drive-in movie location.
5. Book Event: If your members are interested in books and literature, you can hold an event where you discuss a book or books with a common theme. You can also bring picnic food to keep you full.
6. Comedy Night: If you’re a bunch of funny people with a great sense of humor, you can do a comedy night where you can do stand-up comedy or roasting each member depending on whatever you can agree to do. You can also invite some local comedians to do a comedy show for the club.
7. Campfire Sessions: You can do a campfire session where everyone can either do it in someone’s backyard or go camping in the woods.

How to Write a Club Event Proposal

1. Introduce the Event

Start your proposal by writing the name of the proposed event. Whether if it’s a movie night or a themed party, then write it as it is. Write what type of event it is and give a brief description of how the event will go down. Include also other important details such as the date and time of the event, the goal of the event, its time frame, the number of guests expected, and the venue where it will be held.

2. Logistical and Promotional Needs

List down all the materials and equipment needed for the event. Note the quantity needed as well. For your promotional materials, decide how you will advertise the event; is it through posters and fliers? Through social media? Through media coverage? State your advertising strategies.

3. Describe the Budget Needed

Give a detailed summary that lists the price for each item that the event will need and add all of the costs to make an estimated budget.  List down the budget by using a table.

FAQs

Conclude the proposal by asking the members for any suggestions or recommendations they want to give to improve the event and how to do it successfully and to include signatures for administrators to approve the event so you can commence preparing for it. Writing and planning the proposal might take some time but you need to make one to ensure that the event is permitted to be done in the first place. To help you get started on making your proposal, download the free sample templates above to use as your reference!