10+ Event Vendor Agreement Samples

Are you starting your dream of having an event-planning business? There are many factors to achieving success for your business. One step is securing your event vendors. Reliable vendors are the backbone of every successful event planner’s business. It can’t be stressed enough— even one lousy vendor will increase the possibility of your event failing. Your client’s perception of your event may be tarnished by one lousy vendor, just as a rotten apple may spoil a whole bunch. If you’ve already found your whole team, you need to write a solid and robust agreement for both parties as well. Look no further! In this article, we provide you with free and ready-to-use samples of Event Vendor Agreements in MS Word, Google Doc, and PDF formats  that you could use for your convenience. Keep on reading to find out more!

1. Event Vendor Agreement Template

Details
File Format
  • MS Word
  • Google Docs
  • Pages

Download

2. Event Vendor Agreement

Details
File Format
  • PDF

Size: 221 KB

Download

3. Sample Event Vendor Agreement

Details
File Format
  • PDF

Size: 143 KB

Download

4. Event Concession Vendor Agreement

Details
File Format
  • PDF

Size: 232 KB

Download

5. Event Vendor Agreement Form

Details
File Format
  • PDF

Size: 29 KB

Download

6. Product Launch Event Vendor Agreement

Details
File Format
  • PDF

Size: 37 KB

Download

7. Special Event Vendor Agreement

Details
File Format
  • PDF

Size: 86 KB

Download

8. Event Services Vendor User Agreement

Details
File Format
  • PDF

Size: 88 KB

Download

9. Event Vendor Exhibitor Agreement

Details
File Format
  • PDF

Size: 105 KB

Download

10. Event Sponsorship Management Vendor Agreement

Details
File Format
  • PDF

Size: 628 KB

Download

11. Club Event Vendor Policy Agreement

Details
File Format
  • DOC

Size: 94 KB

Download

What Is an Event Vendor Agreement?

An Event Vendor Agreement is an agreement between your business and an outside vendor that specifies the work to be completed by the contractor on your behalf. It specifies the type and quality of services to be supplied, as well as the length, pricing, liability, and other aspects of the vendor’s services that are to be performed. Between two parties, the exchange of goods or services for remuneration is covered by a contract. Vendor contracts define the terms of the commercial partnership and specify the duties of each party. Two parties, a vendor and an organizer, negotiate a deal for the sale of a vendor’s goods during an event organized by the organizer through the use of a vendor agreement. Vendor.  According to this document, both parties are entering into an agreement for the vendor to pay the organizer for room to sell his goods.

These are the type of vendors you need to hire for an event:

  1. Art Director
  2. Florist
  3. Photographer/Videographer
  4. Caterer and Bartender
  5. Decorator
  6. Performers

How to Make a Event-Vendor Agreement

For a Vendors Agreement, both parties must create the agreement and include all the essential provisions in order to make the agreement work. Furthermore, An agreement with a vendor should not be implemented without a Statement of Work. Use the templates listed above to ensure that your event vendor agreements are comprehensive and accurate. Other than that if you want to write your own, you can follow these could keep this things in mind to guide you below:

1. The necessary information.

There should be a detailed explanation of the product or service that is required, as well as how much it costs.

2. Terms of payment.

Regarding payment, there should be a correct pricing. the amount of the payment due, the manner of payment, the penalty for late payment, and the conditions of payment.

3. Relationship with parties.

It is important that the connection between the parties be explicitly defined in the agreement itself. Vendors should be considered as independent contractors, rather than employees. Other than himself, no one else can act in his place.

4. Functionality period.

There should be a mention of the term of operation, or how long the agreement is binding on the parties. From the beginning of time to the end of the service, the period should be set in paper.

5.  Vendor Indemnification.

When one party expresses a desire in bearing the losses of another in uncertain circumstances, this is referred to as indemnification.\

Lastly, after the Draft is complete, double-check it, finish it, and get both sides’ signatures to seal the deal.

FAQ

What does a vendor look like?

A vendor is defined as someone who sells something. A man selling tomatoes from a stand at a farmer’s market is an example of a vendor. A business that sells something. Manufacturers and distributors are both considered vendors in this publication as long as they sell to the general public.

What is the best way to find a vendor for an event?

Inquire about references. Using your network to locate trustworthy suppliers is the best method to find them, whether it’s your clients, other vendors, or fellow event planners.

For event vendors, how much should I charge?

It’s standard to charge a price for your services plus a percentage of the overall vendor expenses when laying out your flat fee. A typical vendor commission percentage cost is 10-15%, so if a caterer charges $3000 for an event, your fee for finding and organizing that specific vendor would be $300-450.

 

Overall, an agreement spells out the terms of service you can expect to provide or receive. It will spell out the rules and restrictions that the vendor must adhere to while attending the event. To help you get started with this, download our easily customizable and compelling samples of Event-Vendor Agreements today!

Related Posts