One of the most dreaded questions that men have a bit of a difficulty answering is, “Why should we hire you?”. Then comes the accompanying question that requires one to detail his strengths over others or his weaknesses. And apparently, that same area of convincing people to put their interest into something is applicable to proposing a project to charitable organizations and every company. But, mere words can only convince a few, for it’s not a spectacle of phrases and terms that an audience needs, instead they want to see details and explanations with backgrounds, studies, and results. That’s why, if you will be facing a crowd, a probable sponsor, or maybe the possible volunteers who will partner with you, to pitch your charity project, then it’s time that you create a charity project proposal. What that is? Read on below to learn more of this essential document!
FREE 8+ Charity Project Proposal Samples & Templates in PDF | MS Word
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9. Charity Project Proposal Guidelines
How to Create a Charity Project Proposal
Writing a successful proposal for your charitable project can be a challenge. But, regardless of the type of project and goal that you want to aim with your proposal, the following tips will surely be a huge help for you:
1. Being Specific Is the Key
There are a lot of varying projects and proposals that you can make. That’s why you must be specific. Your executive summary or background of the proposal should pitch your project well to get the attention of your target reader. Also, don’t forget to state the reason and purpose or the history of how you came up with the project. And above all, avoid using vague terms or jargon to ensure that your readers specifically understand what you mean in your proposal.
2. Simplify Your Format
Proposals can look complicated, especially those used by business companies. But it doesn’t have to be. You can actually make a project proposal that looks simple, yet also retaining its professional outlook. All you have to do is first determine how you will sort out the pieces of information, statements, and details into paragraphs worth reading. After sorting out, identify which of them relates to one another so that you can arrange them in a way an idea connects to the next. And, always use a font style that’s easy on the eyes with average font size, line-spacing, and letter spacing.
3. Include an Authorization Section
The purpose of the authorization section is to immediately document the approval of your target reader or audience. The authorization section should have an area for the signatures and dates. And, it must clearly state what is being authorized by the one who affixes his signature.
4. Establish a Timeline and Budget
Projects have timelines to serve as a guide for the project manager and team in delivering the project. But, when making a timeline, make sure that it’s estimated properly and can actually be done in reality. Apart from that, the budget plan for the project can be stated in a summary form in the proposal, since you still have to provide a separately detailed charity project budget plan anyway. Just indicate what the amount of the budget you expect that you will be spending to succeed in the project, along with the proper label of each budget allocation.
5. Stay Relevant
There’s no one way to have a 100% assurance that your project proposal for a charity organization or charity work will get approved. But, it doesn’t mean that you will be lazy with the contents of your proposal. So, you must ensure that the contents are relevant to the project, and it should engage and encourage your target readers and audience to raise their thumbs up. For this, avoid presenting unrelated statistical studies, research, and other pieces of information just for the purpose of getting the attention of your target, nor to lengthen the proposal.
And above all, review and edit the charity project proposal before heading to present it to your target audience, readers, or authorizing personnel. You can also ask for help from the rest of the charity organization’s members so they can proofread and check for errors or mistakes in the proposal that you made.
Is a charity project proposal a contract?
No, a project proposal is just that, a proposal that allows you to introduce and encourage your audience to proceed with the project for a charitable purpose. But, you can attach the project proposal to the agreed contract once the proposal gets the approval or authorization of your target audience. Make sure though that your contract specifies the terms and conditions, and the liabilities and proposal acceptance of all the involved parties, so it’s well-documented and will be acknowledged legally.
What are the essential sections of a charity project proposal?
There are seven main sections that you must include in your charity project proposal. The first is the project information section, followed by the project summary, methodology, project risk management, project budget and costs, conclusion, and, lastly, the appendix.
Are there different types of proposals that can be applied to charity projects?
Yes, there are; in specific, there are six types of project proposals that you can choose from: the formally solicited, informally solicited, unsolicited, continuation, renewal, and supplemental project proposal. If there’s a document or legal form that a project proposal will be based off, then it’s a formally solicited proposal. On the one hand, if there’s not a single document to relate to for the proposal, then the term to use will be the informally solicited proposal. Also, if a project proposal is a new one but not requested and necessary, although it poses benefits to the recipient and the charity, then it’s an unsolicited proposal. While continuation proposals are for follow-ups, a renewal proposal serves as a means of detailing the reasons why a charity project must be continued. And lastly, supplemental project proposals provide supporting and extra information about the already submitted charity project proposal.
Treat charity project proposals as a means for you to communicate effectively to your target audience, client, or reader. And above all, don’t forget that presenting the proposal is as essential as providing it, since it’s when you can explain thoroughly what the project is and the benefits and gain the charity can have.
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