It’s rare to come across people who are passionate about others. It takes a huge heart and guts to find ways and resources to start a nonprofit activity geared towards your cause in uplifting those in need. If you’re appealing to a sponsor or convincing a client to let you handle the wheels of a philanthropic event, the fundraising event proposal can help you present your offers. Learn more about this document as you read along.

FREE 10+ Fundraising Event Proposal Samples

1. Fundraising Event Proposal Template

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2. Fundraising Event Coordinator Proposal

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3. Fundraising Event Planning Proposal

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4. Professional Fundraising Event Proposal

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5. Independent Fundraising Event Proposal Form

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6. Volunteer Fundraising Event Proposal

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7. Fundraising Event Proposal Form

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8. Fundraising Event Proposal Form Sample

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9. Sample Fundraising Event Proposal

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10. Request for Fundraising Proposal

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11. Third Party Fundraising Proposal

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What Is a Fundraising Event Proposal?

A fundraising event proposal is a detailed document that provides all the services you’re going to perform to organize the fundraiser. It will present how you plan to execute the event’s specifications and help the client envision the outcome when choosing to avail of your offer. It serves as a structured combination of an event plan and a sales pitch to help persuade your clients.

Tips When Organizing Fundraising Events

According to Giving USA, charitable giving in the country amounted to an estimated $427 billion in 2018. The majority of these donations came from individuals who contributed $292 billion to the total. Foundations and nonprofit organizations have been actively working to benefit the needy and promote their cause for many years, and their work is never in vain. They continually encourage people to wage with them and contribute to society’s benefit through several activities such as a fundraising event. If you’re organizing one, here are some ways or tips that you can use:

1. Focus on your purpose. The essence of a fundraising event stems from its cause or purpose. It is what makes the event possible in the first place. When organizing a fundraising event plan, determine your organization’s purpose, and focus on that. It will help you figure out plan details geared towards accomplishing its objective.

2. Decide on your fundraising goal. It helps build motivation when you set a specific fundraising goal for your event. Considering where all the revenue will come from and the budget plan you’ve made for the occasion, decide on an amount that you want to raise. Aside from the monetary goal, you can also factor in awareness and increased publicity as among your targets.

3. Have a target audience. Identifying your target audience will help you create the right plan to lure your audience to your event venue. It helps you appeal to them by incorporating styles, techniques, and platforms that they most prefer.

4. Establish a way to garner donations. Because your event’s main scope is to gather donations and secure sponsorships, it’s best to figure out how you’ll be receiving them from the crowd. Are you selling performance tickets? Will you encourage people to donate materials that you can sell? Are you generating income from registrations? There are so many methods that you can use. Make sure that you choose methods that are perfect for your event procedures.

5. Plan marketing strategies. The only way you can accomplish your goal and purpose is to create an event marketing plan that will appeal to your target audience. It will help you pick strategies and platforms to publicize your event and allow a good number of people to come and pitch in on your fundraiser.

How to Make a Fundraising Event Proposal

Persuasion takes skill and expertise. You need to be able to present all the best in getting people to approve you. If you’re looking for ways to create a fundraising event proposal, you’re in the right place. Here are some tips for you:

1. Gather Details About the Event

A great proposal is one that knows what the event is all about. If you’ve received a Request for Proposal (RFP) to handle the event, take note of the client’s specifications. Provide an event overview showing what kind of fundraising event you’re planning and the number of target guests. While it’s easy to interpret the event’s description through the title, it helps present the occasion’s entirety when you show its complete information. You can also express the event’s goal and how the event’s proceedings will help achieve that goal. It matters to your clients that you know the heart of the charity event plan as much as they do.

2. Provide a List of Services

It is among your proposal highlights because this will outline your offered services or the things you will provide for your clients. Your client will mainly look for in your presentation because they want to see what you have for them. You can provide a bulleted list of your services or a checklist that they can examine while skimming your document. For an added appeal, provide illustrations or photos to help them visualize your offers.

3. Summarize Proposed Costs

Besides your list of services, they’ll be more concerned about how much your services will cost them. It is also one of the major factors on whether you’ll get approved or not. It’s important that you set the event budget or quotation for your proposal. Provide a summary of this that they can easily assess relating to your services. Have both the expense and income budget. Because you’re organizing a fundraising event, input details about the estimated revenue and your services’ expenditures. It will give them an overall idea of the event’s finances.

4. Show Why They Should Choose You

Aside from presenting your services and what you can do for the fundraiser, they should know about you as well. Provide them with brief information about your business’s profile. Give them an overview of your other services and the goal behind your operations. Highlight your years in the industry and the different variety of events you’ve handled in the past. Include photos of successful events that you’ve taken care of before. These details will help build your image in front of your clients and help them trust you more.

FAQs

What are the different types of events?

The different types of events are classified into corporate and social:

Corporate

  • Conference
  • Trade Show Seminar
  • Workshop

Social

  • Party
  • Gala
  • Reunion

What are the five C’s of event planning?

The five C’s of event planning are concept, control, coordination, culmination, and closing.

What are the elements of a successful event?

The element of a successful event involves the following:

  • Established goal
  • Knowing your guests
  • The right venue
  • Structured plan
  • Efficient event flow management
  • Appropriate budget

Planning a fundraising activity provides enough motivation to make the occasion successful because you know it supports a vital cause. As an event organizer, being involved in something that benefits other people and raises awareness on a certain movement makes the job worth the effort and the rigorous planning stages. All there’s left is to convince your clients that you’re the right choice to make the task possible. Our fundraising event proposal templates are here for you. Download now!

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