Education is important that is why children are sent to school to learn. And to ensure that students really learn, they are required to attend school regularly. New lessons and different activities are taught in school every day. It would be difficult to miss a single day of school or the child will have a lot of catching up to do. But there will be instances when an absence is necessary, especially if one is sick. A school absence letter notifies teachers of the need for the student to take a leave from their classes. Our topic in this article is all about school absence letters. Here, we will show you how you can write a good absence letter with the use of the samples below as your reference.

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FREE 10+ School Absence Letter Samples & Templates in MS Word | PDF

1. Free Formal Excuse Letter for Absence

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2. Free Leave of Absence Letter

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  • MS Word
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3. School Medical Absence Letter

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  • PDF

Size: 526 KB

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4. School Term Absence Letter

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Size: 5 KB

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5. Unofficial Absence Letter from School

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Size: 163 KB

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6. Medical Leave of Absence Letter

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Size: 591 KB

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7. Request for Excused Absence Letter

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Size: 33 KB

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8. Leave of Absence Request Letter

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Size: 93 KB

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9. Student Absence Letter Template

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Size: 156 KB

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10. School Absence Letter Template

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Size: 174 KB

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11. Excuse Letter for School Absence

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Size: 352 KB

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What Is a School Absence Letter?

School absence letters notify teachers of a student’s absence. The student’s parents or the student themself write the letter and address it to their class advisor. It is a formal letter that provides the reason why the student did not show up for school. It also works as an apology letter for being absent in school. Teachers receive the letter when the student gets back to school or while the student is absent. There are also occasions when a letter notifying the school of student’s upcoming absence is sent ahead of time. A school absence letter is used when a student is sick or due to an illness, upon the parent’s request, for personal reasons, for religious reasons, or to see a doctor. On the other hand, a letter of absence from school for vacation is used when a student needs to go away for leisure with the family.

How to Write a School Absence Letter

Writing a school absence letter is pretty easy, despite being a formal one. But who said that formal letters are difficult to write? Well, here are simple steps that will help you get that letter template started.

1. Complete the Address Block

The address block is where you write the recipient’s name and other relevant details. In an absent note for school, it’s the homeroom teacher. But the format will depend on what you want to use. It’s your letter anyway so you have control over it. Just make sure that you don’t get too casual.

2. Use a Formal Greeting

It is advisable to greet your recipient using their last name. For example, “Dear Mrs. Smith,” or “Dear Mr. Adams.” It would be an appropriate and formal greeting to start your letter. You can also check out references from simple letter templates that you can find online.

3. Explain the Reason for the Absence

Your explanation will be in the body of the letter. The body of the letter usually consists of 3-5 paragraphs. Of course, in letter writing, it is advisable to keep your letter short and simple. You would want that done in a school absence letter. So your first paragraph should introduce yourself, and your second paragraph should provide the reason for the absence. The same content goes regardless if you’re writing an absent letter for college or an absent letter for work.

4. Thank Them for Their Time

Thank the recipient for their time. You can also add the sentence, ” Hoping for your kind consideration,” before ending your letter. It’s usually added in request letters, recommendation letters, letters of intent, etc. It’s generic, but it works.

5. Proofread

Go over your letter and correct any spelling and grammar errors that you find. Proofreading should be done no matter what document you write to ensure that it’s error-free!

FAQs

What are the reasons for writing a school absence letter?

Although absenteeism is highly discouraged in school and work, there are still instances when it is inevitable.  Students miss school for several reasons, and number one on the list is due to an illness. Sick students are required to see a doctor and stay at home to rest. This is also done to prevent other children from getting sick. Other reasons include a scheduled check-up with the doctor, personal reasons, attending a family gathering (often a reunion or a funeral), religious purposes, going on vacation, having to look after younger siblings, nobody can send the student to school, etc.

Are all reasons valid?

With all the reasons mentioned above, not all of them are valid. The teachers and the parents discuss the matter thoroughly so that they can reach an understanding. Although the school and the teachers cannot really stop the student from being absent from school, they can advise the parents of the consequences and provide the best action plan for the matter.

What happens if a student does not provide an absence letter upon returning to school?

Students can report back to school without presenting an absence letter. However, they will be asked to explain themself to the teacher or the principal. They will be excused or given a chance to catch up in class, depending on their reason for missing school.

A well-written letter can help convey one’s message and feelings to another. It’s an ancient communication tool after all that continues to exist during this present day and time. When writing any kind of letter, make sure to write a clear and understandable message. It’s all you need to get things done.

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