FREE 55+ Job Letter Templates in PDF | MS Word

Whenever you decide to start applying for jobs, you always have to think about your strengths, skills, and qualifications as these are the things that you need to highlight in order to get the vacant position. One of the most important documents in applying for jobs is the job letter you will enclose with your resume or curriculum vitae. These letters will help to emphasize your qualifications and experiences, enhance what you have written in your resume/CV, and increase the chances of getting invited for an interview.

Whenever you decide to start applying for jobs, you always have to think about your strengths, skills, and qualifications as these are the things that you need to highlight in order to get the vacant position. One of the most important documents in applying for jobs is the job letter you will enclose with your resume or curriculum vitae. These letters will help to emphasize your qualifications and experiences, enhance what you have written in your resume/CV, and increase the chances of getting invited for an interview.

Job letters may also be used for other purposes related to a job such as leaving a job, getting accepted for a job, and thank-you letters for getting invited for an interview. There are a ton of Sample Letters available online and you are free to check out all of the samples we have.

Application for a Job Letter Examples

Application for a Job Formal Letter

Application for a Job Vacancy Letter

Application for a Job Cover Letter

Leaving Job Letter Examples

Leaving Job Letter Format

Leaving Job Notice Letter

Job Leaving Thank You Letter

Professional Job Letter Examples

Professional Job Rejection Letter

Professional Job Acceptance Letter

Thank You Job Letter Examples

Thank You Letter for Job Interview

Follow Up Thank You Letter for Job Interview

Thank You Letter for Job Offer

Transfer Job Letter Examples

Transfer Job Letter Format

Job Transfer Confirmation Letter

Transfer Job Acknowledgement Letter

Application Letters, Cover Letters, and Letters of Intent: What’s the Difference?

When people hear the word job letter, the very first thing that is associated with these letters is job applications. Job letters have always been considered as a good strategy when it comes to job applications as this help an applicant get a higher chance of impressing the hiring manager.

Job letters associated with job applications can be briefly categorized into three: Application Letters, Cover Letters, and Letters of Intent. These three may seem to be similar letters and yes, they actually are! There are a few slight differences. The differences may seem very minute but it’s a good thing to know these differences because the impact they make for each purpose they are intended for.

Job Application Letters
Compared to a cover letter’s brief introduction, an application letter will usually have a more expanded introduction about the applicant’s work experiences, academic background, accomplishments, and the type of organizations/companies that he/she considers to be a good fit for all of his/her qualifications. To cut it short, it is a very specific and very detailed letter about everything that the applicant needs to highlight. However, no matter how detailed this letter is, it should never go beyond one page so you have to think properly about what you want, or rather need, to include in your application letter. To get a better gist about how these letters are written and to see more job application letter samples, checking out our Application Letter Examples. This will also give you a broader perspective about different types of application letters.

Job Cover Letters
A cover letter is often used interchangeably with an application letter as they are closer in similarities like highlighting all the relevant qualifications of the applicant. But, unlike application letters which have a more detailed introduction, a cover letter, in general, are typically written with a brief one. It is only meant to introduce the applicant and is attached with a resume or CV. To ensure that you are able to write an exemplary cover letter for a job application, checking out our Job Application Cover Letters will be one of the best options out there.

Job Letters of Intent
As its name suggests, a letter of intent declares the applicant’s intention for writing the letter. Just like a cover letter, it is sent alongside your resume to let the prospective employer know what you consider to be your pertinent qualifications are that are relevant to the company. These are often referred to as cold cover letters as they are commonly written by an applicant when a company currently has no available job vacancy. They are letters that are basically used as a networking tool for when you are on the hunt for a suitable job or career. It might be considered as an intimidating but it is also a bold approach. This letter would explain why you are writing to the company and what your job experiences are that may be considered as a good fit for the company. You may find a wide variety of letter of intent samples by looking at our Sample Letters of Intent article.

Request for Job Letter Examples

Request for Job Experience Letter

Request for Job Confirmation Letter

Recommendation Job Letter Examples

Recommendation For Nursing Job

Job Recommendation Letter From a Former Employer

Professional Job Recommendation Letter

Acceptance Job Letter Examples

Job Offer Acceptance Letter

Job Interview Acceptance Letter

Appointment Job Letter Examples

Job Offer Appointment Letter

Job Appointment Confirmation Letter

Formal Job Letter Examples

Formal Job Application Letter

Formal Job Acceptance Letter

Secret to Writing a Good Job Letter

Whenever you are writing a job letter, especially the ones that are meant for job applications, you have to make sure that you exhibit to the hiring officer that you are a good match for the position they are looking for, or for the company in general. So what is the secret to writing a good job letter? Simple: You just have to highlight all of your strong points.

A good start would be beginning your letter with your relevant achievement in the areas of academic, extracurricular activities, work experiences, and other interesting life aspects. Then focus on your purpose for applying. You have to simply show them that you have the capability to keep yourself motivated and that you are eager to learn new things. Always remember that what you are writing is a representation of yourself.

You can also refer to our Job Letter Templates for more information and samples of job letters and their uses.

Dissecting the Job Letter

A job letter can be split into three simple yet essential parts: (1) Opening, (2) body, and (3) closing.

Opening
The opening will basically answer the question as to why you are writing the letter. You can state where you got the information about the job opening or you can state why you will be a good fit for the company despite the fact that they might not be actively looking for a new employee. You need to make this part sound as interesting as possible to ensure that the hiring officer will continue reading your letter.

For example:
“I am writing in response to your job posting regarding the administrative assistant position your company is currently offering. I saw your job advertisement in Jobs.com last January 15, 2015. I am currently at the point in my career where I feel like I am ready to take on new challenges to improve and use the secretarial skills that I have.”

Body
The body will describe all of your relevant experiences and achievements necessary for the position. You can emphasize you educational background, skills, and personal qualities. You will also discuss in this section why you consider yourself to be well-suited to become a part of the company. It is best to write down your qualifications in bullet form to make it easier to read.

For example:

“You will see on my resume that I have the following qualifications:

• 5 years of administrative support experience with various levels of responsibilities.
• Computer Literate (Linux and Microsoft OS and applications included)
• Organized and can multitask
• Business Administration Diploma

I also have extensive experience with regards to office administration. Strong communication and organizational skills are also some of my strengths making the ability to provide excellent customer service.”

Closing
Your closing need not be complicated. One to two sentences may suffice. Make sure you emphasize your eagerness to be invited for an interview to discuss more pertinent information relevant to the job application.

For example:
“I sincerely look forward to an opportunity that would enable me to further discuss my qualifications with you.”

You may also refer to Sample Application Letters for Job and Sample Letters of Intent for a Job for more sample letters.

Job Joining Letter Examples

Job Joining Report Letter

Job Joining Confirmation Letter

Part Time Job Letter Examples

Part Time Job Offer Letter Email

Part Time Job Resignation Letter

Part Time Job Cover Letter

Promotion Job Offer Recommendation Letter

Faculty Promotion Recommendation Letter

Recommendation Job Letter Examples

Professional Recommendation Letter for Job

Job Recommendation Letter PDF

Employee Job Recommendation Letter

Rejection Job Letter Examples

Sample Job Offer Rejection Letter

Job Rejection Letter to Candidate

Job Rejection Appeal Letter

Job Offer Letter Examples

Appointment Letter for Job Offer

Probation Employment Offer Letter

Sales Job Offer Letter

Internship Job Offer Letter

7 Job Letter Writing Tips

Tip # 1. Observe Business Letter Writing Format and Spell Check
Your job letters are considered to be formal letters so make sure that you follow a business letter format—left-hand justified, clear, concise, and readable. It should also be accurately free from any spelling or grammar error. This will reflect on your professionalism as a good candidate.

Tip # 2. Personalize
Your job letters reflect who you are and what you are as a potential candidate. Make sure you do your research before you start writing your letter.

Tip # 3. Third-party Proofreader
You should get the opinion of a third-party proofreader and get feedback. This person can help you out on things you might have missed when you reviewed your letter.

Tip # 4. Tailor-fit to EACH organization
As tedious and time-consuming it may be, customizing your letters to the standards of a specific organization can help you stand out since your letter is more targeted.

Tip # 5. One page.
Limit your letter to just one page. Three to four well-written paragraphs should suffice.

Tip # 6. Address Key Requirements
This is highly advisable especially if you are responding to a job advertisement.

Tip # 7. Follow instructions
Employers will usually give out instructions that you should follow—how many pages, font styles and size, spacing, margins, handwritten/email/hard copy, etc.

The HOW of Job Letters

How long should the letter be?
Typically, there will be a set of instructions given for when an employer requests for an application letter or a cover letter. However, should this information not be available, your letter should be somewhere a little over or equal to 400 words and definitely not more than a page long. A4 or letter size paper would suffice. See more format tips at Sample Cover Letter Formats.

How should the language sound like?
Short, sharp, and concise sentences are best for these letters. You should use simple and formal language with attention-grabbing paragraphs to ensure that you catch the hiring officer’s attention.

How are job letters addressed?
You should not forget to include your letterhead. Your name, address, and contact details should be shown at the very top (either on the left-hand or the right-hand corner).

How to know who to write to?
In job advertisements, the name and position of the contact person are usually included. In case it is not, you can give the company a quick call to ask who is in charge of the recruitment process. It is strongly advised that a job letter is addressed to a named person. Make sure that you spell the name right. Remember to also address this person properly in the greeting (Dear Mr./Ms./Professor Last Name).