Barbecue cookouts are a great way to bring people together, such as friends, families, and the community, and socialize by having a good time and filling up bellies with delicious barbecue food. That’s why some caterers, are geared on a different type of catering away from the usual buffet or seated catering by providing barbecue catering to people who may not have the time or capacity to cook and serve barbecue on their own, especially if the event has a big number of people attending. Barbecue caterers are responsible to prepare, cook, and serving food and beverages to the event attendees while their clients can focus on other tasks while the event is ongoing. For the business between the caterer and client to commence, a catering contract must be made first to ensure that the service is done legally and repercussions will easily be dealt with whenever there is a problem with either party not fulfilling the contract terms. This article will guide you on how to make a barbecue catering contract.
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What is a Catering Contract?
A catering contract, also called a catering agreement, is a document of which it records the agreement between a caterer and a client that specifies the details of the catering service the caterer will provide for a specific event/s.
Details to Include in a BBQ Catering Contract
1. Information of both parties
Jot down the names and contact information of the parties involved (that’s you as the caterer and your client), the venue, date, and time of the event.
2. Food and Services Provided
In this section, it’s important to highlight the details regarding the catering service. Include these items in the contract:
- Menu: This is one of the most important sections. Include the full details of the barbecue menu to be served for the event. It should include the main menu, appetizers, desserts, and beverages.
- Type of catering service: State what particular catering service you provide for your client. For example, is it going to be a sit-down meal or a buffet?
- Service crew: State the number of service crew who will be assigned for the catering job and the tasks that each crew member is assigned to do.
- Resources used: State every piece of glassware, plate ware, silverware utensils, and table linens that you will be providing for the client and the cooking equipment that you will be using for cooking and serving the food.
3. Fees and Payment Details
This section should specify the total costs of the food and services and miscellaneous fees that your client has ordered. Provide a breakdown of how the costs of the services are calculated. Don’t forget to mention the payment mode and schedule including your installment terms that the client must provide to continue and officialize the catering service.
4. Other Terms and Conditions
Don’t forget to include the rest of these important terms and conditions in your contract: mentioned above to include in the contract, including these standard contract terms and conditions such as:
- Health and safety policy: You need to explain in the contract that you need to comply with the health and safety regulations to ensure everyone, especially the caterers, is working and socializing in a safe place. You can present licenses or permits that allow you to do certain things, such as serving food according to the standards or you are permitted to serve alcohol at certain events.
- Cancellation policy. The cancellation policy should all the terms regarding any cancellation situations that may come up. Include your terms on how much the amount will be refunded if ever your client may cancel at a certain time.
- Breach of contract: Include the appropriate provisions on how to deal with any situation that may breach the contract between you and the client.
What are the different segments of catering?
The catering industry has different types of segments that exist. These segments are the commercial segment, non-commercial segment, and military segment.
What are the different types of caterers?
The different types of caterers are the hotel, restaurant, mobile, and private full-service.
Once you’re done creating a contract, review it for any errors or any inaccurate information that you’ve accidentally written down. Discuss the contract with your client to air out all your concerns and inquiries before you both sign the contract and make the barbecue catering service official. To help you get started making the contract, download our free sample templates above to use as your guide!
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