Wedding receptions, birthdays, baptism receptions, family reunions, bachelor’s parties, baby showers, office parties, organization events, and any other types of parties and events are mostly held in restaurants due to its accessibility for having a great venue with great food and decors to embellish the party. Most restaurants have these event reservations to earn extra income when service is slow at times. For customers who are interested in booking restaurants to hold their event, restaurants provide a contract to officiate the agreement made on the terms the restaurant wants the client to follow and to protect each party from any legal disputes. This article will show you how to make a restaurant event contract.
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What is a Contract?
Contracts are legal agreements made between two that express each party’s obligations for a specific operation or event. This is a safe and legal way to protect each party’s duties and rights. For organizing events, even such small events held in restaurants, a contract is still essential to have to make sure that the client gets the full service and products they ordered and at the same time, the restaurant is protected from getting scammed by clients.
Details to Include in a Restaurant Event Contract
The first part of your contract is where you introduce what the contract is all about. Mention first the event that will take place in your restaurant and the agreement you made between the event organizer, or also known as your client. Include a short introduction of your restaurant, highlighting your niche. The introduction can be as short as one paragraph only.
2. Charge Rates and Deposit Details
The next section is where you write down all your rates for renting the restaurant for a time being. Include the name of the area of the restaurant where you’re customers can rent for their activity, its seating capacity, the days and time it is available for use, and the rates you’re going to charge for those areas. Include any information regarding any deposit details that the customer should give if they are interested in booking the restaurant.
3. Menu Selections
This section is where you list down the different menu selections that your restaurant offers for events. You can also include your rules regarding menu selection fit to an approximate number of people and your rules regarding bringing pf outside food.
4. State Your Cancellation Terms
Your client may their mind before the actual trip starts, or worse on the day of the trip. You need to protect yourself from those situations. Include in your contract your terms regarding cancellation; what terms will be agreed upon if the client cancels due to emergency reasons, or no reasons, or terms of rescheduling the trip.
5. Tax, Decoration, Parking, and Time Limit Details
This section is where you will list down your terms and conditions regarding tax details that are included in the payment, parking details for your clients, and the time limit of the event.
6. Payment Details
This is where you give comprehensive details about your payment policy to your client. Make sure to explain your payment policy well to your client.
What are the different types of restaurants?
The different types of restaurants are:
- Casual dining
- Family style
- Fine dining
- Café or Bistro
- Fast food
- Food trucks
- Pop up restaurant
How do restaurants organize events?
Restaurants organize events by doing the following:
- Create a standard process for holding events
- Establish a standard event menu
- Brainstorm to offer unique experiences for every event
- Acquire necessary permits and licenses
- Partner with local organizations to sponsor the event
What events can be done in a restaurant?
Here are some suggestions of fun events that a restaurant can do
- Hosting karaoke nights or live gigs
- Invite special guests
- Doing speed dating nights
- Doing charity events
- Holding trivia night games
Conclude the contract with signature lines at the bottom part of the contract where you and the client will sign the agreement, officiating that the event will take place in your restaurant. Once you’re done drafting the contract, make sure to review it first and check to see if there are any spelling or grammatical errors, and revise those that you’ve spotted. To help you get started making the contract, download our free sample templates above to use as your guide!
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