Sometimes you can’t be always present to take care of your little ones; you need someone else’s help to take care of them while you are off to do your other responsibilities such as going to work or have time for yourself such as going out with your partner or let a professional help teach them to learn new skills that are fundamental in their learning and growth. How you want your child to be taken care of is important. When you are letting someone else take care of your child for a particular period, you want your children to be safe, healthy, happy, and learning in the care of others. One great example is when you let a daycare organization take care of your children while you are away. Before you sign on with a daycare service provider to let them give you their services for your child, aside from visiting and asking questions about them and their background, you also need to review and sign a contract with them. A contract with written policies regarding child care is essential to have for a daycare service provider. Read the article to know how to make a daycare contract.
10+ Daycare Contract Samples
1. Home Daycare Contract
2. Daycare Contract Between Provider and Parents
3. Parent Daycare Policy Contract
4. Daycare Contract & Release of Liability
5. Basic Daycare Contract
6. Daycare Contract Discipline Policy & House Rules
7. Formal Daycare Contract
8. Daycare Reimbursement Contract
9. Christian Learning and Daycare Contract
10. Daycare Contract Agreement
11. Daycare Boarding Contract
What is a Daycare Contract?
A daycare contract also called a child care contract, is a written agreement made between the parent and a child care provider that outlines the terms of child care services for the parent’s child or children.
Details to Include in a Daycare Contract
Below are the details that should be present in a daycare contract:
- Names and ages of the child/children to be cared for.
- The parents’ or guardians’ contact information.
- The child care services to be provided to the kids (Would it be supervision? Tutoring? Does it include snacks and meals?)
- Payment information and the date when payment is due, overtime rates if applicable, late pick-up fees, holiday rates, other miscellaneous charges (e.g. fees for field trips), reimbursement process for expenses incurred by the service provider, and deposits.
- If there are any facilities from the client that the child care provider can use to assist to care for the child/children.
- Termination procedures such as the provider’s right to end the arrangement short notice for any reason, a statement that parents/guardians will pay to the provider in the termination period, etc.
- Confidentiality terms that would prevent the child care provider from disclosing confidential information about the child or the child’s parents or guardian
- Duty of care such as having a reasonable standard of care for the child/children
- Limitation of liability to limit anyone’s prone to lawsuits under any circumstances.
What policies should be included in the daycare contract?
The policies that should be included in the daycare contract are:
- Open-door policy
- Drop-off and pick-up policies
- Holidays, severe weather, and emergency closings
- Emergency preparedness plans
- Fire drills
- Sick-child policies
- Fees and payment arrangements
- Forms required for enrollment
- Expulsion and exclusion policies
- Daily schedule
- Communication between parents and caregivers
- Alternate care and substitute caregivers
- Discipline and guidance
- Food and nutrition
- Required immunizations
- Transportation policies
- Field trips
- Safe sleep practices
- Breastfeeding support
Who should use a daycare contract?
A daycare contract can be used by anyone who wants to define the terms and conditions of child care, such as:
- Parents or guardians hiring a person or an organization to care for their children
- Nannies or babysitters who want to establish their service with a parent or guardian
- Organizations, such as daycare services or after school programs, that want to outline the details of their service with parents or guardians
Ensure that you and the daycare provider both understand each other’s expectations and ask them to explain to you any unclear policies before signing the contract and enrollment. As you both review the documents, you can sign on every page of the contract document and include a date to signify you both understand and are aware of what’s being discussed. To help you get started making the contract, download our free sample templates above to use as your guide!
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