There is what we call the General Data Protection Regulation wherein it allows every organizations to provide information about their own data privacy statement or a privacy notice. A privacy notice is one of the documents that complies with what is being required by the General Data Protection Regulation or GDPR. Many of these types of document are considered as strictly internal which can be provided to customers and other interested groups to be able to explain how they are going to process their personal data. There are two main reasons for this. First is to be able to prevent any confusion about how a personal data is being used. Second is to give individuals more control when a particular organization collects their own personal data. In this article, you will be able to know more about the basic information of a data privacy statement.
10+ Data Privacy Statement Samples
1. Job Application Data Privacy Statement
2. Data Privacy Security Statement
3. Data Privacy Statement
4. Micro Data Privacy Statement
5. Data Management Privacy Statement
6. Recruitment Data Privacy Statement
7. Electronic Signature Data Privacy Statement
8. Webinar Data Privacy Statement
9. Personal Data Privacy Statement
10. Sample Data Privacy Statement
What is a Data Privacy Statement?
A data privacy statement provides an information as to how and what type of personal data is being collected from you through a particular website. Personal data means that it involves all data related to you personally like your name, address, email address, and user behavior. Whenever you try to contact the website through an email, they would save the data you have provided to be able to respond to your inquiries. After the storage is no longer needed, they will delete the data that has been collected or they limit the processing where it is being subject to legal obligations to enable the retention of data.
Every individual has a right to obtain information about your own personal data. In most cases when an inquiry is submitted, they will request a proof to confirm that you are exactly the person claiming to be. You also have all the rights to delete or limit the data processing to an extent legally allowed. You have the right to make an objection regarding the data processing to an extent permitted by a specific law. Generally, you have the right to apply data protection authority concerning how you personal data is being processed.
Websites are to access to gain a specific information. If you provide an information in other way, the only data that will be collected will just be the data provided by your browser to the server. Every time you view a particular website, you can see that they are just going to collect necessary data for technical purposes. This is to ensure the stability and security of the access. It would also be presenting the following: IP address, date and time of enquiry, time zone difference to Greenwich Mean Time (GMT), enquiry content, access status or the HTTP status code, data volume transmitted, website generating the enquiry, browser, operating system, interface, browser language, and its version.
How to write a privacy statement?
What are some of the information being collected?
Cookies, weblogs, web forms, surveys, registration for a particular event or course, newsletter sign-up, to place an order, etc.
What do you mean by data subject?
A data subject is any identified natural person whose personal data are being processed by a particular controller responsible of the process.
Your data privacy statement should be clear and straightforward language so that the data subjects can be easily understand. Generally, they should be written in an active voice and try to avoid any technical terminologies. If you want to see more samples and format, check out some of the data privacy statement samples and templates in the article for you to be guided.
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