A book containing information on company policies and procedures is known as an employee handbook, given to the employees by the employer. Such a handbook gives a clear picture about the company’s rules and regulations that the employees must follow. Large firms with possible litigation issues can benefit largely from having an employee handbook. A lot of crucial information, such as holiday arrangements, disciplinary actions, and grievance procedures, and company rules are the employee handbook contents. As the human resources manager in your firm, it’s your job to maintain order in the workplace. And an employee handbook is the perfect tool for that. So make one now using our Sample Employee Handbook Templates!
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What to Include in an Employee Handbook
An employee handbook, sometimes called employee manual, is a long-form document that prompts employees to follow the company’s standards and rules. It’s like a bible of how the company wants them to behave. However, if an employee handbook is lacking some of its crucial components, it wouldn’t be as effective in maintainig order as it should. That said, you should include these things in devising your company’s employee handbook.
- The company profile
- Company mission and vision statements
- Company values and culture
- HR policies for employee discipline
- Employment contract terms and conditions
- Info about employee salary and benefits
- Sanctions against policy violators
How to Make an Employee Handbook
According to a Employee Benefit News report, 1 in every 4 small businesses issued handbooks to their employees. Even though that’s not an impressive number, it shows that even some small firms recognize the value of an employee handbook for small business. With that in mind, your company has no excuse not to issue handbooks to its employees. So as the HR manager, you should create one. We’ll show you the core basics of making an employee handbook.
Address the Employees
Everything that you’ll write on the handbook, its audience is none other than the employees. So make sure to address them, especially in the handbook’s introductory sections. In doing so, the handbook will be less tedious to read. And we all know that most employees aren’t fond of reading handbooks.
Include Every Policy Related to Employee Discipline, Security, and Safety
Take note that an employee handbook is largely a policy and procedure manual. So you should not overlook any policy about discipline, security, and safety. If you miss even one, some employees might commit actions that can affect the company adversely. And when they do happen, you won’t have the power to impose sanctions because they technically didn’t violate any rules.
Make Every Paragraph Concise
Conciseness is a golden rule in writing employee handbooks. As much as possible, you have to convey every message as short as possible. That makes the handbook easy to read for the employees. Make sure that each paragraph has fewer sentences and less wordy.
Embed the Company Name and Logo on the Cover
“Don’t just the book by its cover,” is a quote that we follow by heart in choosing a book to read. However, that doesn’t apply in an employee handbook design. The cover of your employee handbook should have the company name and logo. It shouldn’t be a plain, blank, textless cover. The company name and logo signifies that the handbook is an official property of your firm.
How long should an employee handbook be?
As we’ve said earlier, employees aren’t fond of reading handbooks. So making your handbook too long won’t help. For that reason, try to limit it between 30 to 40 pages max.
What should I not include in an employee handbook?
The main thing that you shouldn’t include in an employee handbook is the use of permissive language. Handbooks are supposed to show conviction towards employees that they must abide by the rules. Permissive language is the exact oppositive of showing conviction.
How does a handbook differ from a textbook?
A handbook is a collection of information about a particular field of knowledge; it could also be a set of instructions on doing something properly. Whereas a textbook contains a set of lessons or subjects that complements educational coursework or lesson plans.
An employee handbook ensures that your company will have a safe, less-toxic, and vibrant work environment. At first glance, they look unimportant because of how small they are. But it could be the difference-maker in your organization. So start making one asap using our employee handbook examples.
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