On January 28, 2015, the Centers for Disease Control and Prevention (CDC) reported that every year, the worker illnesses and injuries inflict 225.8 billion USD loss to employers. During the times that the employees are ill, they may have to miss the shift and stay home or come into the office late, which can result in this loss. If a person goes to work with an illness, there is a high chance that his situation will affect the quality of his work. Aside from that, the disease may go viral and affect other employees, which may lead to more losses. With these things in mind, it is crucial to include an attendance policy in your company policy.
What is an Employee Attendance Policy
An employee attendance policy is a type of attendance policy that consists of the rules that your employees can follow to minimize the company’s overall absenteeism rate and increase the productivity of each employee. Through this documentation, you can set proper expectations for the employees, which is an excellent ingredient of keeping a business running smoothly. You can include this policy document in the employee handbook.
Different Types of Employee Absences
As a business leader, it would help if you categorize employee absences to a more specific group. It will allow you to address attendance concerns and create a friendly employee attendance policy.
In this absence category, the staff has notified the management that he will not report to work days or weeks before the scheduled shift. To create a friendlier workplace environment, you can serve leaves as part of the perks that the employees can enjoy while staying in your company.
2. Unscheduled Absence
In this group, the employee has notified his direct manager hours before his shift due to emergency events.
Unlike unplanned absence, no-show is a situation where the employee does not go to the office without a notification. In this case, the management should provide a disciplinary action against the employee. However, on some occasions, a corrective action plan is not necessary.
4. Sickness Absence
Aside from the leaves, you can also include sickness absence as part of the benefits of an employee. You can include these policies in an employment agreement before the person starts his employment. To validate this absence, you may require the employee to provide a doctor’s note when he comes back to the office.
10+ Employee Attendance Policy Samples
Creating employee attendance can be a hassle task. Still, it should not worry you because we have included a set of examples below that you can use as a reference in your documentation.
1. Employee Attendance Policy
2. Staff Attendance and Absenteeism Policy
3. Attendance and Leave Policies and Procedures for Employees
4. Employee Attendance and Punctuality Policy
5. Student Employee Attendance Policy
6. Employee Availability, Scheduling and Attendance Policies and Procedures
7. Non-Exempt Employee Attendance Policy
8. Employee Time and Attendance Policy Sample
9. Custodial Operations Employee Attendance Policy
10. Employee Attendance Policy Sample
11. Employee Attendance Management Policy And Procedure
Tips on Creating an Employee Attendance Policy
Whether you are managing a big corporate company or a startup business, implementing a sound attendance policy can help in making a friendly workplace environment. To do so, take note of the following best practices.
1. Consider the Work Culture Factors
Work culture can significantly affect the attendance of your company. Therefore, observing the values, norms, systems, beliefs, and habits of the employees can be a good thing to do when creating an employee attendance policy. For example, your workforce population consists of people with kids. There are chances that your employees will incur more absenteeism rate due to emergencies.
2. Categorize the Absences
There are many reasons why an employee does not report to work. Thus, it would be a great action to categorize these absences according to the employee absence types that we have discussed earlier. It will also allow you to address attendance issues and plan the employee schedules.
3. Assign a Proper Disciplinary Action
Your company consists of different types of people. There might be individuals who have unwanted habits, but there are also workers who try their best to adhere to the rules and come to the office on time. To make it fair, assign practical disciplinary actions to each of the situations, such as employee warning notice.
4. Make an Agreement
The policy that you will implement will go to waste if your employees end up not following it. Thus, before the implementation, gather everyone’s feedback about the attendance policy you have created. Include an area in the document where they can put their signature as a sign of an agreement. Through this activity, you will know if the policy that you created needs an improvement.
Productivity and quality should come hand in hand to ensure the prosperity of a company. To achieve it, you have to implement business activities such as employee attendance policy.
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