The workplace accommodates different versions of change—new management, workers leaving for greener pastures, and improvements in business operations. From here, the company practices resilience to weather the storm. In particular, organizations undergo employee shortages due to retirements and resignation notices. When this happens, the firm utilizes recruitment plans to employ new employees. Hence, an on-boarding process takes place to ensure the success of employee turnovers. So, gather more information about on-boarding checklists with this article.
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What Is an Onboarding Checklist?
Before new hires begin to take part in the business process and operations, they need to have employee onboarding training schedules. Through the onboarding process, the workers will know the best practices and procedures in the enterprise. Usually, onboarding training occurs for some weeks or months, depending on the requirements and onboarding plan and growth plan of human resources. The recruitment team uses onboarding checklists to make sure the newcomers can smoothly transition into the production area. The onboarding checklist contains orientation schedules, training plans, and onboarding paperwork needed to ensure the proper progression of new employees.
While hiring new workers is necessary for companies, it also has some disadvantages. According to Glassdoor, there are hidden costs of onboarding new personnel in the business. However, it is unavoidable because of uncontrollable circumstances. The article states that the average cost of onboarding one person amounts to nearly $4,000. It can be pricey for the company, but it becomes compulsory when the enterprise loses many workers. At best, maintaining employee retention can positively affect the firm.
How To Craft an Onboarding Checklist
In most cases, HR managers and assistants formulate the contents on the onboarding plan. Since they have authority over essential production instructions and processes, these employees make the training plan. Furthermore, they also delegate tasks to specific leaders to teach or disseminate information. With all these responsibilities, the managers have HR checklists to trace ongoing and finished assignments. So, what are the steps in crafting the checklist?
1. Create a Timeline of Events
Onboarding new hires require enough time and resources. To lessen delays, you have to start by creating a timeline for the proposed integration and training plan. By making a timeline, you can assess the progress of the new workers. In addition, you can also adjust the timeframe if there are changes in the business proceedings.
2. List Down the Company Policies and Reminders
Next, you must focus on introducing the company policy and employee handbook. During the first day in the office, the onboarding team should begin discussing some essential rules in the workplace. Make sure that you place important reminders on the checklist to avoid forgetting key points.
3. Enumerate the Needed Onboarding Documents and Employee Requirements
After that, write down the requirements of the onboarding plan. What are the manuals and powerpoint presentations needed by the leaders? Do the new hires submit specific documents while on training? The date for the employment contract signing is also written here.
4. Followup Schedule for Training, Orientations, and Seminars
And lastly, you have to keep monitoring the effectiveness of the onboarding process. Aside from following the new employee plans, you should also keep a training calendar to track newcomers’ improvement. If the onboarding plan is complete, you can evaluate the usefulness of the program.
What is the difference between onboarding and induction?
The process of onboarding includes integrating new members into the company’s culture and behavior. Besides the introduction and welcome letters, the business guarantees the full transition of the new workers, even when it takes many months. On the other hand, induction is a simple and shorter process of introducing newcomers into the office. Do note that two coincide to make the transition of employees easier.
What are the advantages of using checklists for work?
Having checklists, particularly daily checklists, help workers organize their day-to-day plans and activities. Besides providing input in the progress of duties, task lists also remind the personnel about upcoming deadlines and forgotten assignments. For instance, HR managers use HR onboarding checklists to track the improvements of new employees. Additionally, the list of onboarding tools is on the checklist.
How long does an onboarding program development last?
The duration of the staff onboarding plan relies on the requirements and goals of the business. Some companies implement a 90-day onboarding plan, while others utilize two weeks only. Again, the timeline depends on the workload and onboarding document prepared by the recruitment team. At times, having a staffing plan can affect the onboarding procedures of the firm.
Besides the personnel file containing the applicants’ qualifications, businesses also consider other factors in the hiring process. Business owners and team leaders have to assess the personality traits and discover the work ethics of these individuals. After all, these people will have responsibilities in handling the future of the company. With that, the recruitment team, armed with HR action plans, takes extra precautions when hiring new faces. And when names are chosen, they have an onboarding guide to ensure a successful turnover.
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