People come and go, a notion that extends to many aspects of life. That includes our work life. However, if you are the one who manages the business or its employees, that notion is actually a big challenge. Nevertheless, it does not mean that you cannot deal with it. Handle this business dilemma by including a staffing plan to your project management>. Lucky for you because we have gathered samples and templates of staffing plans in many business types that you can choose from. What are you waiting for? Start scrolling down and download the template or sample plan that you need.
FREE 17+ Staffing Plan Samples
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What Is a Staffing Plan?
Simply put, a staffing plan is a strategic plan that allows you to manage the staffing of your company and suffice its personnel needs. An effective staffing plan should address things such as the business tasks that need to get done, the necessary skills and experience to do the job, and the number of people required to do the job. The plan should also include the excesses and gaps of the skills, which can be a big help in staffing management.
How To Effectively Create a Staffing Plan
People love coffee. In fact, according to Statista, in the United States, the coffee shop industry market has reached 47.5 billion USD in 2019, which is 3.3 percent higher than the previous year. It’s no surprise that coffee shops queues are really long, making your employees getting exhausted easily. That is why you need to create an effective staffing plan, but first, read the following guidelines to ensure that you are doing it correctly.
1. Define Your Business Goals
You run your business to reach its goals. Every activity that happens within the company affects these goals. So is the staffing plan that you will create. Thus, to create a successful staffing plan, refer to your business goals. You can see this information from your business plan.
2. Know the Existing Situation of Your Business Staffing
It’s not smart to create a business decision without enough data to use as a reference. Gather information about the existing situation of your business staffing to determine the future staffing needs of your business effectively. Put all the necessary information in one place. If you have all the information about the company’s human resources, you can do this step easily. You can use databases, such as access databases or spreadsheets like Microsoft Excel for this step.
3. Determine the Future Staffing Needs
Once you have all the data about your current business staffing situation, you can go ahead and create a forecast for the future staffing needs of your company. To do it, consider factors such as economic shifts, turnover rates, unemployment rate, expected mergers/acquisitions, product launches, investments, industry labor costs, and competitors. You can also use techniques, such as trend analysis and ratio analysis, for more effective forecasting.
4. Conduct a Gap Analysis
Through gap analysis, you can determine the gaps between the future staffing needs forecast and the current situation of your staffing. List down its discrepancies in terms of skills and number of people. By doing so, you can determine how many and what type of people you need in the future.
5. Write Your Staffing Plan
At this point, with the gap analysis that you have conducted, you should be able to create a staffing plan that will suffice the future needs. You should know if you need to hire more people for a specific area. You will also know whether or not the details in a training proposal will satisfy your staffing needs, making it easier to request modifications if necessary. In this step, you can outline recommendations for employee management strategy and Talent Acquisitions department.
What is Trend Analysis?
Trend analysis is a way to determine future needs by using historical data, making it essential in developing a staffing strategy. The usual data that you can use to conduct this type of analysis effectively are hiring and retirement patterns, transfers, promotions, etc.
What is Ratio Analysis?
Using historical data in determining future needs is essential. However, if you are handling a startup business with no history, you may have to try a different approach, such as ratio analysis. Through ratio analysis, you can use the industry-standard to forecast the future needs instead of the historical data.
What is Staffing?
Staffing is the process of recruiting the right people for specific positions of an organization or company from either external or internal sources.
As we have mentioned earlier, people come and go. There may be things that you can do to stop them from leaving, but they have to decide for the most of it. Thus, instead of stopping them, embrace the notion, and use your creativity to handle it effectively. Creating a staffing plan is just one way to do it, and in this article, we have discussed the staffing plan definition and how to make one.
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