When Michael Jordan had to film Space Jam (1996), the hectic schedule didn’t get in the way of his preparation for a comeback in the court. The five-time MVP practiced five hours daily in between movie takes. As with athletes, this applies across all industry professionals in the field. While an organization’s management and its members are already proficient in fulfilling their tasks, professional training encourages them to grow. It allows them to expand their knowledge and sharpen their skills to take on more tasks, helping them in their career development. A feasible training plan starts with a reliable training schedule.

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What Is a Training Schedule?

A training schedule is a tool that allows an organization to plot its member’s training session activities. Often, companies use this so new employees can get acquainted with their responsibilities and the office’s workflow. During staff training programs, work training schedules serve as a guide in seamlessly plotting the activities into each employee’s shift to avoid hampering their productivity during the event.

According to Forbes, companies who invest in their employees’ career development result in higher retention rates. Instead of spending time and resources actively looking for new talents, grooming the ones you already have induces better results. This means less turnover and increased employee loyalty. Some ways to this include soft skills training and experience-integrated learning.

How to Make a Training Schedule

Here are some efficient beginner steps in making a comprehensive training schedule:

Step 1: Know The Types of Training

Before you work on filling up your training calendar, know what type of training needs to happen. Do this by identifying your staff’s needs. What areas are they noticeably the weakest? Which things can they improve on? Do you need to introduce a new work plan? These are some questions that you need to be asking to identify how the training should go about. Based on your findings, you may have to do seminar-workshops, technical demos, or a plan recap to improve their performance. This will give you an idea of what activities should go into your training plan schedule and how much each session will last.

Step 2: Ask Who Are Involved

Once you have the activities sorted out, identify the participants. Know which teams or departments should have these training sessions. This way, you can effectively select a time slot on their work schedule that won’t interfere with their daily tasks. Whenever it’s possible, you can come up with schedule options and ask them which time they prefer the most. Aside from getting them involved, it also helps you inform them about the upcoming event in advance.

Step 3: Get Into the Details

Now that you have the what, who, and when, it’s time to complete your training schedule details. Depending on the details, you can have a weekly training schedule or a monthly training schedule to fill in. On your schedule sheet, be sure to clarify the details of your plan. Verify the time, date, and venue of the training before handing them out to the intended individuals. You can also include important notes of what to bring or prepare during the session.

Step 4: Leave Room for Necessary Changes

Besides being accurate, your training schedule should be flexible to future changes. As much as you want to follow the original line up of activities, something can happen along the way that will demand you to later the details of your schedule. Pro tip: have a backup schedule of alternate options that you can follow if a training session’s time and date become compromised. Doing this helps you follow through with the training plan blueprint with ease.

FAQ

When do you need to train your employees?

Here are some instances where you need to train your employees:

  • When they’re new to the company
  • When there are changes in task procedures
  • When they have skill gaps or lacks knowledge about certain tasks
  • When you want to raise their performance quality

How often should you conduct employee training?

There’s no mandated frequency for employee training. However, it’s ideal for conducting one when you identify the need to satisfy the circumstances stated above.

Is employee training mandated?

While skill training is based on the company’s independent discretion, the Occupational Safety and Health Administration (OSHA) requires annual safety training for certain industries that need them, such as those in medical and environmental workspaces.

Prioritize making your workplace a place where individuals grow and develop into the best version of themselves. A training schedule can help plot activities for them without compromising their tasks. Get yours from our collection now!

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