The Human Resources department plays a key role in the development of a company. Remember that the employees are the backbone of every business and the lifeblood of your organization. And you can only hire the most competent people in your company if you have the best HR team. These people have to take care of numerous processes involving the employees—from hiring to firing. Along with the process is the creation of various HR documents such as HR forms, which the employees will fill out to process their employment, requests, resignation, etc. Learn more about it in this short guide.
FREE 18+ Sample HR Forms
1. Simple Notice of Job Opening Form Template
2. Employee Exit Interview Form Template
3. Employee Complaint Form Template
4. Employee Suggestion Form Template
5. Applicant Appraisal Form Questions Template
6. Restaurant Employee Performance Evaluation Form
7. Applicant Appraisal Form Evaluation
8. Free HR Complaint Form Template
9. Free HR Application Form for Reclassification
10. Free HR Interview Evaluation Form
11. Free HR Employee Complaint Form
12. HR/Employee Complaint Form
13. HR Application Form
14. HR Evaluation Form
15. HR Interview Form
16. HR Confidential Employee Exit Form
17. HR Feedback Form
18. HR Payroll Form
19. HR Attendance Form
What Are HR Forms?
Aside from their responsibilities in staff training and development, the human resources department of a company also has to handle tons of HR paperwork. The HR documentation process covers the creation of legally binding documents to essential HR forms. These documents vary in types and appearance, depending on its purpose. Mostly, employers use HR forms to gather important employee information, application details, and feedback. Moreover, it is also essential in processing leave requests. Common examples of HR forms are the following: HR request form, HR forms for new employees, HR release of information form, HR complaint form, HR feedback form, leave request form, termination form, and vacation request form.
How to Create an HR Form
Paperwork is unavoidable in every company because it helps streamline various business processes in different aspects. If you think that creating documents, like forms, would take a lot of time, then it would be best to download sample HR forms or HR forms templates. These tools will guide you in creating HR-related forms more efficiently. But if you think that you have the luxury of time to create one from scratch, follow the steps below.
1. Specify the Purpose
As previously mentioned, HR forms serve different purposes to both the employer and the employee. That is why the first step in creating this document is to determine its use. This way, you will know the sections your form should include and the specific type of information it will ask.
2. Create the Header
Regardless of the purpose of your form, it is important to incorporate your company’s branding into the design. And you can do so by inserting a header or a letterhead. At the top portion of your form, attach the logo of your company and type in the company name, location, contact number, email address, and website URL. Doing so enables the user of the form to immediately recognize your company, especially for the applicants and new hires.
3. Start with the Employee Information
Typically, the first part of an HR form such as termination form, leave request form, and complaint form asks for the employee’s information. This section is essential because it enables the human resource personnel to know the concerned employee in relation to the form. Here, you can gather crucial details like the name, employee number, department, manager, supervisor, and the date when he or she filled in the form.
4. Write the Main Content
The main content of your form will solely rely on its purpose. Therefore, you have to ask relevant questions in the document so that it would serve its purpose to both you and the employee. For example, if you are creating an exit interview form, you have the ask the employee for his or her reason for leaving. You should also let the concerned employee talk about his or her experience in the company and what he or she can suggest for the betterment of the organization.
What are the HR documents?
Aside from forms, the HR department should prepare the following documents:
What are the types of HR jobs?
The human resources department is not just responsible for staffing and recruitment; they also handle various responsibilities. This includes arranging the employees’ compensation plans, training programs, and development activities.
Why should I work in HR?
As of 2019, the Human Resources Manager in the United States has a median annual wage of $116 720. Meanwhile, the average yearly salary for managers is $56 803, according to Indeed. Aside from earning an above-average salary, it is also rewarding to work in HR because you get the chance to change lives and mold your employees into better individuals.
According to the Bureau of Labor Statistics, the job outlook for the Human Resources Managers reached is 7%, which is faster than the average rate of 5%. Taking this information into account, the importance of HR personnel in both large and small businesses is evident. Although being in this department has its perks, one should not also forget the responsibilities they have to handle in the field. And this obligation includes creating documents, such as forms. If you are one of the human resources staff, we have compiled professionally written HR forms that you can make use of in your company.
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