A thank-you follow-up letter is a type of letter that is used to express gratitude to a certain individual for an action that is in favor of the writer of the letter. Now, it may seem strange to write a follow-up thank-you letter, especially if you have already written a thank-you letter ahead of time already. Well, the reason for the usage of a follow-up letter will be defined later within this topic.
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How to Make a Thank-You Follow-up Letter?
Now that we know what is a thank-you follow-up letter, it is likely you are curious as to what it’s for. Well, to be frank, a thank-you follow-up letter is a way to ask the receiver of the letter a question or to ask for a certain request. If we were to put it more descriptively a thank-you follow-up letter is a means to ask for certain information in the guise of thanking or appreciating someone. Psychologically, if a person is flattered or is put in a good mood before being asked to do a request or an action, the answer would most often be in the positive sense. Below are some tips in writing said letter.
- Just like writing a thank-you letter, follow the exact same format.
- When you are writing the body, instead of ending it with a normal closing statement, add an additional paragraph in which you would like to request the reader a certain “thing.”
- Add an additional line or two that involves being grateful or appreciative of the reader’s response to the previous Personal Thank-You Letter.
Always remember that there are several kinds of thank-you letters for different kinds of occasions such as Nursing Thank-You Letters for when you want to show a the nursing staff of a medical institution your gratitude, or a personal thank-you letter in which the objective is to thank someone’s action that helped you in some way.
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Now, the use of a follow-up thank-you letter should be clear now, but for convenience, let us define it once more. A follow-up thank-you letter is a means of contacting an individual using their past deeds as a topic opener and then follow with the actual reason for the letter. It is an effective way of discreetly requesting or asking others for a favor. This is possible due to the human mind’s natural response to flattery or any form of positive feedback.
However, most thank-you Letters are more often used for their intended purpose such as the Fund-raiser Thank-You Letters in which the objective of the letter is either to show gratitude to the persons who were involved in the fund-raiser or to the people who contributed to the fund-raiser.
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