Your sister’s wedding will be held on Friday, at a tropical beach far from your home. But sadly, it is a working day for you. Don’t worry because you can write a letter to ask your employer or HR manager to allow you a day off so that you can attend your sister’s wedding.  Preparing a simple permission request letter is an important tool to be used in various circumstances. Whether you’re planning to visit a museum, to put a banner for advertising, or to use some parts of a copyrighted material for your business, you will need to be able to write an effective permission request letter. In this article, we have some downloadable letter samples to guide you. Keep on reading!

FREE 7+ Permission Request Letter Samples

1. Free Permission Request Letter Template

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  • MS Outlook

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2. Free Request Letter For Work Permission

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3. Free Request Letter to Principal for Permission

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4. Sample Permission Request Letter

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5. Permission Request Letter Template

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6. Sample Permission Request Letter for Faculty

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7. Landowner Permission Request Letter

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What is a Permission Request Letter?

A permission request letter is a type of letter or a formal written document to give you  legal authorization in performing something. Some examples are to give custody of your child to somebody else, to miss school or work, to duplicate a chapter of a book, to add a background music for your video content, to place a free publication display in a certain business area, and other activities that are not acceptable under normal circumstances. 

How to Write a Permission Request Letter?

In writing a permission request letter, you need to learn how to ask properly and respectfully to your recipient like your manager or boss. Plus, you should be aware about some information, resources, and authentic references that you can incorporate in your letter, making it very professional as well. To be able to write a simple yet effective permission request letter, here are some beneficial tips that you should consider: 

 

1. Research before you proceed to write the letter

Before starting, you must familiarize yourself about the appropriate guidelines and formats in writing a certain letter of permission. For instance, if you are writing a permission letter concerning the use of a copyrighted material, it is important to do an accurate research about the laws and legal rights for copyright use.

2. Address the proper authority with your request

If you are sending the letter to a specific person, address them by their professional title and full name. For example, use “Dear Sir/Madam” then include their full names in your salutation.

3. State your subject matter and  purpose precisely

Put a clear, short title that will allow the reader to know the letter topic immediately. In American English, the subject goes at the top of the letter while in British English, the subject goes after the salutation, based on this reference. Define your exact purpose directly to the recipient of the letter. Include the full names of yourself, and the person you are asking permission to.

4. Provide some necessary information   

Include some information in your letter that might be helpful to the people in reading your permission letter. Let’s say you need to write a permission letter for a sick leave, you must add some details regarding your illness, current medications, doctor’s name, and contact number, and the name of hospital if you’re admitted. Attach a valid medical certificate in your letter.

FAQs

What is the importance of writing a permission request letter?

Based on this article, the importance of writing a permission request letter is to  inform our superiors or any other concerned party of our plans if they will affect them. These plans may include going on a vacation, attending a funeral, visiting your family, or any other activity. Since it is improper to inconvenience other people, you  must inform them early enough through permission letters.

What are the basic elements in the format of writing a permission request letter?

Here are the basic elements in the permission request letter format that you must consider:

  • Date, and time
  • Address
  • Salutation
  • Title
  • Body
  • Other information
  • Name and signature
  • Contact information

How to seek permission to use copyrighted material?

An online reference explains that most publishers have forms on their websites that can be completed electronically, or use automated electronic permissions services in granting permissions automatically online. If there’s no available electronic form or service, you must send an email or letter to the copyright holder. 

How do I write sick leave for office? 

Write about the reason for your absence, how long you will be absent from work, address your availability to communicate, and clarify whether you will work or not. Next, you must include your doctor’s note and other documentation like a medical certificate or prescription receipt. Finally, add the name of your point person and add both of your signatures in the given spaces. 

If you’re working on a certain project like a book or a short film and you need some references but are copyrighted, you should write a letter of permission to inform and ask the person having the ownership or management of the copyrighted materials such as photos, illustrations or artworks. The permission letter equates to a ‘license’ or ‘terms and conditions’ of use. Therefore, having a permission request letter is an essential tool in gaining approval, consent, or authorization from your employer or from someone who has the legal right in that particular matter.  So, here are some downloadable and printable samples of permission request letters available in many formats. Click the templates in this article and start downloading now!

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