FREE 15+ Landlord Letter Samples in MS Word | Pages | Google Docs | MS Outlook | PDF

Private renting is the principal means of providing new homes in many countries, bringing together landowners, builders, financiers, and workers seeking places to live. Owning a leasing business has many benefits such as increased profits, raising your property value, and providing you with a sense of independence. On the other hand, there are many advantages if you want to rent and live in an apartment such as the price is cheaper compared to mortgage, lower maintenance expenses, and existence of a sense of community. In this article, we provide you some useful steps and a wide array of letter  samples that you can easily use. Scroll until the end!

Private renting is the principal means of providing new homes in many countries, bringing together landowners, builders, financiers, and workers seeking places to live. Owning a leasing business has many benefits such as increased profits, raising your property value, and providing you with a sense of independence. On the other hand, there are many advantages if you want to rent and live in an apartment such as the price is cheaper compared to mortgage, lower maintenance expenses, and existence of a sense of community. In this article, we provide you some useful steps and a wide array of letter  samples that you can easily use. Scroll until the end!

FREE 15+ Landlord Letter Samples

1. Letter to Landlord Request for Waiver of Rent

2. Letter to Landlord Request for Reduction of Rent

3. Free Landlord Warning Letter To Tenant

4. Free Complaint Letter to Landlord about Noisy Neighbors

5. Free Personal Reference Letter For Landlord

6. Free Complaint Letter to Landlord

7. Sample Landlord Permission Letter

8. Sample Landlord Letter

9. Sample Landlord Reference Letter

10. Landlord Permission Letter Template

11. Landlord Tenant Reservation of Rights Letter

12. Basic Landlord Letter Template

13. Printable Landlord Letter Template

14. Sample Tenant to Landlord Letter

15. Simple Letter to Landlord Template

16. Landlord Tenancy Notice Letter

What is a Landlord Letter?

Simply, a landlord letter is a written document which is designed for the tenant or for the landlord to be used in presenting a specific matter or issue like a request for waiver of rent, request for reduction of rent, a complaint concerning the noisy neighbors, a permission, and many more. It also serves as a reference to the tenant’s rental history, and many more.

How to Write a Landlord Letter 

If writing a letter is not your cup of tea, don’t worry because we will help you in this matter. We recommend that you use our templates above that you can use conveniently. Here are the steps that you need to follow after you download your chosen template:

1. Keep it simple and concise 

Oscar Wilde reminds us that “Life is not complex. We are complex. Life is simple, and the simple thing is the right thing.” So, just remember to keep every word and term simple and straightforward. Keep it between too little and too much. Focus on conveying what you want to say directly to your landlord or to your tenant. No more frills. 

2. Be honest and accountable

“Each time you are honest and conduct yourself with honesty, a success force will drive you toward greater success. Each time you lie, even with a little white lie, there are strong forces pushing you toward failure.” Joseph Sugarman said these powerful, inspiring words that we can learn and apply in all aspects of our lives. When writing your letter, show your true self by being honest and accountable. Yes, you need to have the courage and strength so that you can speak your mind clearly through the words in your letter.

3. Control your emotions 

As a landlord, maybe there are several times that you keep on getting mad because some of your tenants continue their bad habits on the late payments or they still fail to pay you the exact price at the right time. On the contrary, perhaps you’re a tenant and you felt disappointment and stressed about the high cost of your apartment rental fee, considering that you are still a college student or a part-time worker. Avoid showing intense emotions to the receiver of your letter by writing hurtful and sarcastic words. Take a deep breath and write in a low, calm tone while showing your reasonableness. 

4. Write in a structured manner

Then, write everything that concerns you in a structured manner. Include the time and date, salutation, introduction, and body. End your letter with some meaningful phrases that can catch the attention of your reader. 

FAQ

A commercial lease usually lasts anywhere from three to ten years. If you’re a landlord, you need to have some good traits that can attract and retain tenants such as being well-organized, reliable, respectful, trustworthy, empathetic, and responsible. Likewise, good tenants should be easy to communicate with, respectful, show care for the property, and follow the policy well.  So, if you need to write a letter for your landlord or tenant, consider our guide and steps in this article. Download our letter samples right now!