Private renting is the principal means of providing new homes in many countries, bringing together landowners, builders, financiers, and workers seeking places to live. Owning a leasing business has many benefits such as increased profits, raising your property value, and providing you with a sense of independence. On the other hand, there are many advantages if you want to rent and live in an apartment such as the price is cheaper compared to mortgage, lower maintenance expenses, and existence of a sense of community. In this article, we provide you some useful steps and a wide array of letter  samples that you can easily use. Scroll until the end!

FREE 15+ Landlord Letter Samples

1. Letter to Landlord Request for Waiver of Rent

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  • MS Word
  • Google Docs

Size: A4, US

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2. Letter to Landlord Request for Reduction of Rent

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  • Word
  • Google Docs

Size: A4, US

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3. Free Landlord Warning Letter To Tenant

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  • MS Word
  • PDF

Size: A4 & US

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4. Free Complaint Letter to Landlord about Noisy Neighbors

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  • Pages
  • Google Docs
  • MS Outlook

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5. Free Personal Reference Letter For Landlord

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  • MS Word
  • Pages
  • Google Docs
  • MS Outlook

Size: A4 & US

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6. Free Complaint Letter to Landlord

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  • MS Word
  • Pages
  • Google Docs
  • MS Outlook

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7. Sample Landlord Permission Letter

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  • PDF

Size: 67 KB

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8. Sample Landlord Letter

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  • PDF

Size: 170 KB

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9. Sample Landlord Reference Letter

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Size: 47 KB

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10. Landlord Permission Letter Template

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  • PDF

Size: 58 KB

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11. Landlord Tenant Reservation of Rights Letter

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  • PDF

Size: 155 KB

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12. Basic Landlord Letter Template

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Size: 325 KB

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13. Printable Landlord Letter Template

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Size: 91 KB

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14. Sample Tenant to Landlord Letter

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  • PDF

Size: 110 KB

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15. Simple Letter to Landlord Template

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Size: 343 KB

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16. Landlord Tenancy Notice Letter

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Size: 16 KB

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What is a Landlord Letter?

Simply, a landlord letter is a written document which is designed for the tenant or for the landlord to be used in presenting a specific matter or issue like a request for waiver of rent, request for reduction of rent, a complaint concerning the noisy neighbors, a permission, and many more. It also serves as a reference to the tenant’s rental history, and many more.

How to Write a Landlord Letter 

If writing a letter is not your cup of tea, don’t worry because we will help you in this matter. We recommend that you use our templates above that you can use conveniently. Here are the steps that you need to follow after you download your chosen template:

1. Keep it simple and concise 

Oscar Wilde reminds us that “Life is not complex. We are complex. Life is simple, and the simple thing is the right thing.” So, just remember to keep every word and term simple and straightforward. Keep it between too little and too much. Focus on conveying what you want to say directly to your landlord or to your tenant. No more frills. 

2. Be honest and accountable

“Each time you are honest and conduct yourself with honesty, a success force will drive you toward greater success. Each time you lie, even with a little white lie, there are strong forces pushing you toward failure.” Joseph Sugarman said these powerful, inspiring words that we can learn and apply in all aspects of our lives. When writing your letter, show your true self by being honest and accountable. Yes, you need to have the courage and strength so that you can speak your mind clearly through the words in your letter.

3. Control your emotions 

As a landlord, maybe there are several times that you keep on getting mad because some of your tenants continue their bad habits on the late payments or they still fail to pay you the exact price at the right time. On the contrary, perhaps you’re a tenant and you felt disappointment and stressed about the high cost of your apartment rental fee, considering that you are still a college student or a part-time worker. Avoid showing intense emotions to the receiver of your letter by writing hurtful and sarcastic words. Take a deep breath and write in a low, calm tone while showing your reasonableness. 

4. Write in a structured manner

Then, write everything that concerns you in a structured manner. Include the time and date, salutation, introduction, and body. End your letter with some meaningful phrases that can catch the attention of your reader. 

FAQ

What is a rent free letter?

A rent free letter is written by the homeowner as he or she states that someone is currently living in their home rent-free and indicates how long that individual has been doing so. Make sure that the person will also sign and add the date to the letter.

How do I show proof of rent?

Compile together your cancelled checks or money order receipts. As long as they include the date, amount of rent you paid and the name and signature of the person receiving your rent, the written rent receipts are commonly acceptable.

When should a landlord give notice?

A landlord should give a tenant a written notice that he or she wants the property back or a document called ‘notice to quit’. He or she must give the tenant 2 months if they gave the person the notice before the exact date.

Can the landlord force the tenant to leave?

An article explained that “at no point of time under a person’s tenancy can his or her landlord ask him or her to evict or leave the premises without providing a valid reason. The landlord does not have the right to ask the tenant to evict the premises for a valid reason but within an unreasonable frame of time.

A commercial lease usually lasts anywhere from three to ten years. If you’re a landlord, you need to have some good traits that can attract and retain tenants such as being well-organized, reliable, respectful, trustworthy, empathetic, and responsible. Likewise, good tenants should be easy to communicate with, respectful, show care for the property, and follow the policy well.  So, if you need to write a letter for your landlord or tenant, consider our guide and steps in this article. Download our letter samples right now!

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