In the course of our lives, various circumstances require us to communicate to other individuals or entities. Whether we are negotiating a contract, accepting an offer, or applying for something, we all need to send an appropriate letter of intent that caters to our needs.
If you don’t know how to make a letter of intent, feel free to download our templates on this page. Our templates are available in PDF and Word formats and it is easy for you to store, view, and access using your smartphones or other devices.
A letter of intent is a document that is written in order for an individual to express his/her intent regarding a specific matter, contract, agreement, or application. This letter must be clear enough so that the recipient of the letter would be able to understand the letter-writer’s concerns. A letter of intent naturally results to the need for a response on the part of the recipient. The recipient may choose to concur to its contents, reject it, or alter the terms, or clarify specific areas of concern.
A letter of intent is perhaps the most widely used type of formal letter. There is a variety of reasons for writing a letter of intent. It could be used in the corporate, educational, and legal settings. Depending on the reason for writing such a letter, a letter of intent must contain only those information that are relevant to the concern that the letter-writer is addressing. The following are the most common uses for a letter of intent:
1. Research. Before you can write a letter of intent, you need to be able to know more about the individual, corporation, or organization to which you are addressing your letter to. For example, if you are applying for a job, you need to research about the job description of the specific job position that you are applying for, as well as the culture of the company. You can do your research by searching the Web, making phone calls, asking pertinent individuals personally, or by visiting the business place or university yourself.
2. Determine the name of your recipient and other information. Your letter would be more effective if you show your recipient that you have conducted enough research to know their names as well as their positions and other relevant information.
3. List down the details that you need to include in your intent letter. Make an outline first of the flow of your letter of intent before diving in to your writing.
4. Observe standard formal letter format. To know more about the standard format, download our templates on this page for these would provide you with the specific layout of the different types of letters of intent.
5. Write the heading and salutation.
6. Start your letter by stating clearly your intent for writing it.
7. Explain when necessary. If the intent of your letter is to apply for something, then you need to emphasize your positive qualities, skills, educational, and employment history, as well as all your unique achievements, in order to obtain the specific grant or position that you are applying for. On the other hand, if you are offering a contract, accepting, or rejecting it, you need to clearly state the terms of such a contract or the reasons for your rejection or acceptance of it.
8. Provide your contact details. Of course, when you are writing a letter of intent, you expect a response from your recipient. Most individuals are too busy to send their replies or make clarifications through a letter, that is why it would be to your great advantage if you give them the option of calling you through you mobile number or responding through email.
9. Close your letter formally.
The following are examples of the most commonly written letters of intent:
A residency letter of intent is usually sent by medical students or graduates of medicine who want to comply with their post-graduate internship or residency requirements.
Residency is a type of internship specifically for medical students and/or graduates of medicine. Depending on the laws of the state regarding medical internships, a residency program may have various requirements and qualifications for prospective resident-applicants. A medical student or graduate who wishes to have his/her residency at a certain hospital or clinic must submit a residency letter of intent to such establishments/health-care institutions. This letter should include the following information:
A graduate school letter of intent is a type of intent letter that is sent by a prospective student who wants to study a graduate degree program in a certain university. Graduate school can be tough institutions to get in to, especially if you are applying in a top-notch and well-known university.
In order to gain the attention of whomever is assessing the graduate school applications of a university, you need to send a graduate school letter of intent that contains the following:
Most graduating college students are required to complete an internship program for a whole semester or two. Internships can be a source of good resume material in the future career endeavors of the students. That is why most students aim to take their internship in prestigious institutions and corporations in order for them to have a good internship background and experience. When applying for an internship, a student must create a well-thought-out internship letter of intent.
A job application letter of intent is somewhat similar to the cover letter. The only difference is that the job application letter of intent gives the applicant more freedom to elaborate more on his/her qualifications. Unlike the cover letter that only allows applicants to indicate the most relevant qualifications, in the letter of intent, he/she may opt to include other unique attributes and experience that have contributed to his/her character as a whole. In other words, a letter of intent is a more personal approach of convincing a recruiter that an applicant is the perfect person for the job applied for.