Extreme weather conditions can cause discomfort whether you are at home, in school, or at work. So before the start of every season, it is always wise to get your HVAC system checked. You’ll need to get an HVAC service contract to get your air conditioning system thoroughly inspected. Not familiar with an HVAC service contract? Well, you’re about to find out what it does and how it’s used. Simply check on the samples and the details provided in this article.

17+ FREE CONTRACT Templates - Download Now Adobe PDF, Microsoft Word (DOC), Google Docs, Apple (MAC) Pages

FREE 7+ HVAC Contract Samples for Services

1. HVAC Service Contract Template

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2. HVAC Maintenance Contract Sample

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3. Sample HVAC Maintenance Service

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4. HVAC Residential Maintenance Contract

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5. Formal HVAC Maintenance Contract

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6. Sample HVAC Annual Maintenance Contract

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7. HVAC Maintenance and Repair Contract

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8. Operation and Maintenance Service Contract

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What Is an HVAC Contract for Services?

HVAC is an acronym for heating, ventilation, and air conditioning. Most people refer to it simply as an air conditioning system. This equipment helps in improving the air quality inside commercial and residential buildings. Since it takes care of your air quality, you need to take care of it, too. HVAC installation and maintenance is the job of a professional airconditioning technician. If you need to hire one, look for an HVAC maintenance service contract. Licensed HVAC contractors carry service contract templates as proof that their business is legitimate.

An HVAC service contract outlines the details of the services that a contractor offers. It describes the type of service plan and maintenance options that the client signed up for. It’s important to have an HVAC contract because it legally binds the service provider and the client to specific obligations. There are also long-term HVAC service plans that last up to three years. So it’s best to have a written contract to document the transaction.

How To Make an HVAC Contract for Services

Writing a contract is never easy. But you also know that the best type of contract for business is one that is put into writing. So for your written HVAC service contract, we have gathered reliable tips to help you write your document details.

1. Deal with the Right People

If you’re negotiating with a representative, know that the transaction will take some time. You don’t have much time so it would be good if you politely ask to be put in touch with the person who has the authority to decide what HVAC service plan they need. You’ll also need to correctly identify them in your contract template to legally bind them to specific obligations.

2. Describe the Service Provided

The contract should describe the specific HVAC service or service plan that the client wants. Putting it in writing limits the type of service that you need to perform. This way you can make sure that you only provide the service that the client paid for. It will also protect you from false service claims.

3. Outline a Payment Schedule

Your payment details should always be complete. Providing a schedule for payments helps you get paid on time and allows your HVAC business to have a continuous flow of cash for daily operations. Include other payment arrangements such as pay rate, tax rate, late payment and nonperformance penalties, etc.

4. Keep It Confidential

Your contract should include a confidentiality agreement to ensure that each party will not disclose any business information that they learn while performing the contract. Make sure to clearly define sensitive and confidential information in your contract.

FAQs

What are the uses of an HVAC service contract document?

Air conditioning contractors use HVAC service contracts to close a legally binding deal with a client who wants to use their services. The document lays out the terms and conditions of the service, as well as the duties and responsibilities of both parties in the contract. Service costs, payment amount, payment method, payment schedule, and work arrangements are also stated in the agreement contract. Aside from service companies, professional HVAC technicians who work alone also use the contract template.

What does an HVAC service contract include?

An HVAC service contract mainly includes the following information:

  • Name of the HVAC service provider
  • Client name and contact details
  • Service location
  • Terms and conditions of service
  • HVAC service inclusions
  • Service limitations
  • Service fee or cost
  • Payment details
  • Contract payment schedule
  • Service duration
  • Service schedule
  • Type of HVAC service to be performed
  • Repairs and maintenance
  • Additional fees/costs
  • Special instructions, etc.

What are the advantages of getting an HVAC service plan?

A service plan is a separate policy from the manufacturer’s warranty, but it resembles an extended warranty to the HVAC system. HVAC contractors offer a variety of service plans to their clients for an additional cost. The services include HVAC installation and annual maintenance. Customers may opt for other HVAC services using specific HVAC contracts such as an HVAC maintenance contract and a preventive maintenance agreement.

How often should I get an HVAC service done?

If you’re having cooling or heating issues with your air conditioner, then you’ll need to get an HVAC service done. If your HVAC system is still under warranty, you can get the equipment repaired or replaced by the manufacturer. If you purchased a service plan from a contractor then you may contact them to get your HVAC service done. If you’re not experiencing any problems with your HVAC system, it is advisable to have it inspected and maintained at least once a year. You’ll find the same provision in a preventive maintenance agreement template or in an installation contract template.

Create legitimate contracts using the downloadable HVAC templates above. There is no better way to get started with your business than to prepare a customized and well-written HVAC contract of your own!

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