As long as there are events, whether it is a private birthday party to hosting a concert, there will always be a need to hire a catering service company. Caterers are a better option most especially if there are a large number of guests, and several varieties of food can be offered. Although a catering service is not only limited to servicing events they could be hired at particular sites too, take for example a movie production. The cast, directors and the whole production team needs to have their food ready at any time. Caterers are also hired for such occasions. If you are running a catering service business, then you are well aware of the vast amount of job opportunities for you and your team. The only problem is, that you also have a lot of competitors. So, one of the best ways to get that client is by submitting a catering service proposal. But how do you write one? Let us tackle this particular type of proposal in our article for today, and if need any assistance working on your proposal check out our free catering service proposal samples below.

10+ Catering Service Proposal Samples

1. Catering Service Proposal

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2. Sample Catering Service Proposal

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3. Simple Catering Service Proposal

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4. Catering Services Contract Proposal

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5. Catering Service Proposal Example

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6. Proposal for Food Service Operations

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7. Basic Catering Service Proposal

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8. Restaurant Catering Service Proposal

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9. Meal and Catering Service Proposal

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10. Formal Catering Service Proposal

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11. Printable Catering Service Proposal

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What Is a Catering Service Proposal?

Catering is a business that provides a variety of food menus and services to events, sites, and other venues. It is a booming food service industry business since a lot of people prefer hiring caterers rather than cooking the food themselves. Plus caterers are not limited to just bringing the food to the venue, they also can set up the tables, provide the eating utensils and food servers. It is a convenient way to enjoy the event without the hassle of worrying about the food. As mentioned, the demand for caterers would mean a lot of competition. If you run a catering business, merely advertising your company isn’t enough to get you more clients. One thing you will need to persuade them to choose your service is through a catering service proposal. This document will include sections like chef profile, event portfolio, event details, sample menus, budget, and more. Proposals are sort of like a sales pitch to convince your client why to choose your catering company out of your competitors.

How To Write a Catering Service Proposal?

Before you begin writing your catering service proposal, you will need to do the following first, talk to your client about the food and service they wish to have. And the venue or site they wish to hold their event. If their requirements have been indicated in their request for proposal document, thoroughly go over this, and if you have any questions, it pays to talk to your client for clarifications. Remember, your proposal is tailored to the needs of your client. Now to begin with your proposal, here are the basic components you need to remember:

I. Cover Letter

Start with a cover letter introducing your catering business, and a general overview of your services. You may also give a brief statement about how important a catering service is to events and the likes.

II. Event Overview

In this section, include details of the event such as the name of the event, theme, number of guests, time, date, and location. You may add any additional details that the client has specifically required for example they need vegetarian meals or nut-free to accommodate some of the guest’s dietary needs. And if your client requires that your company is in charge of the dining decorations such as the linens and perhaps centerpieces, then include such information in your proposal. You may want to present photographs to give them a visual idea of what it would look like.

III. Food Menu

Based on the client’s preference, you can include a variety of menu items people can choose from. And if the client doesn’t have a menu preference, feel free to get creative with your offerings. Don’t forget to include the cost per meal package, and any other additional suggestions so they can choose from.

IV. Total Quotation

Aside from just summarizing the total cost, include details per item so your client will be able to see what other services they are paying for aside from just the food.

V. Terms And Conditions

Explain your company’s policies, this may differ per event but the general information you need to include are the following:

  • Cancellation policy
  • Minimum and maximum guest count
  • Service tax and other charges
  • Payment terms and deadlines
  • Non-refundable deposit

You can also include a section for any additional charges in case your client may see a need for it.

VI. Agreement

Include your company’s details so they can contact you for any clarifications or amendments. Don’t forget to add a portion of your signature and for the clients.

FAQs

What Is a Caterer?

A caterer arranges and provides food services to a site, gathering, or social event.

What Is a Service Proposal?

A service proposal is a type of business document that business owners present to their potential clients. It is a comprehensive sales document that outlines the services you offer.

Who Belongs To the Food Service Industry?

These would be full-service restaurants, caterers, food outlets, and cafeterias.

With a lot of new catering services opening their doors to the market, competition will be stiff and high. But a well-crafted catering service proposal will help you get that job you’ve always wanted.

 

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