Whether the proposed project is business, academic, or construction, one thing they have in common is a searing hatred for inconsistency. Who doesn’t get an aneurysm every time they hear that resources and funding have been adjusted for the umpteenth time within the project’s duration? Furthermore, no project manager ever wants to find themselves providing an unexpected exertion of effort beyond their due. That’s why if you’re going to avoid this scenario, the very first thing you should secure even before the actual project begins is a project scope statement.
What is a Project Scope Statement?
There is no doubt that projects are essential—as a matter of fact, business growth revolves around the completion of multiple projects. This means that one of your top priorities in expanding your brand is successful plan implementation. Here’s the catch, when it comes to project management, your effort and work will be null and void if you have no set direction, no objectives, and continuously changing materials and budget. So, to avoid this predicament, what do you do? You identify the scope off the project.
This is where knowledge of a project scope statement becomes vital to your plan’s success. This document is designed to provide you with a rough sketch of your entire project. At first, you may think that a rough sketch is no different from having no plan at all, but they’re actually far from each other. Having a rough outline of your project means settling your available resources and finance while giving leeway for future adjustments should the need arise.
Line of Sight
Anybody who’s into guns knows that the sniper rifle is the most accurate of all firearms—it has to be. Even though you could get away with “spraying and praying” on other high-ammunition weapons, the sniper’s one-shot mechanic enforces high-accuracy targeting. How is this relevant to business projects, you may ask? Because in this industry, if you don’t take an accurate shot, there’s a high chance that you miss, and someone else gets to hit your target.
Your project scope statement also contains crosshairs that you have to angle correctly: you need a timeline established for your project completion. Your project reports and financial audits must be on-point and lack discrepancies. Even your management plan needs to find a balance between robustness and adjustability. As an entrepreneur, you need to aim high, have the right ammo, and take the shot if you want to succeed in this corporate warzone.
10+ Project Scope Statement Samples
“Project,” “scope,” and “statement” are hard enough on their own, but when put together into one cluster-bundle of a document? You might want some help with that. As such, here are some sample templates that you can conveniently use as guides for your draft.
1. Project Scope Statement Sample
2. Basic Project Scope Statement Template
3. Pathways Project Scope Statement Sample
4. Standard Project Scope Statement Sample
5. Governing Expenses Project Scope Statement Sample
6. Project Scope Statement in PDF
7. Project Scope Statement Template
8. Project Scope Statement Example in PDF
9. Preliminary Project Scope Statement Sample
10. Project Scope Statement in DOC
11. Scope Statement for Charity Project in DOC
How to Create a Project Scope Statement
Like a captain’s orders, your project scope statement either sets your plans sailing or crashing into an iceberg. With that said, writing the significant text needed for this document is grueling in its own right. Even if you employ a data analysis, what do you do if you don’t know how to portray your gathered information? Fortunately for you, you can use these tips and suggestions to draft your document!
1. List Down All Success Conditions
Ample time, resources, human resources, and funding: these four are what should come to your mind when you list down conditions for success. What makes these parts of your plan your “keys to triumph” are that they directly contribute to your project’s objectives. In laymen’s terms, this may be a short list of items, but you need all four to even begin your progress.
2. Jot Down the Limitations
It’s a given that you know how vital your purpose and method statement is to a project, correct? However, not many entrepreneurs value the wise and ancient art of a SWOT analysis. Though rarely taken into consideration, understanding your limitations helps keep you from biting off more than you can chew, and forces you to innovate your ideas—which is useful if you want to stay relevant in today’s competitive market.
3. Make Educated Guesses
There’s a clear line between taking a calculated, educated guess and simply suggesting what came off the top of your head. This “great divider,” so to speak, consists of research analysis, evidence, and documentation. However, if you have the means to back up your claim, making premeditated assumptions helps keep ideas fresh and continuously pushes for progress.
4. Have an Executive Summary
A project summary or project report is a fantastic way of transcribing all the data you’ve gathered. It’s simple to execute and provides your readers with all the crucial parts of your information. To top it all off, providing a summary that supports your project scope provides your document with much-needed solidity and a dashing conclusion.
From upgrading facilities to improving resources, company projects are what keep multiple corporations relevant and thriving. As such, you want to make sure that each one you conduct and manage has the highest probability of success you can get. Inaugurating a project scope into your purpose statement keeps you from falling apart from a lack of established goals. Remember that the most effective way to kill a project is to dive-in headfirst without a game plan.
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