A run sheet plays a vital role in every event. Most event organizers called run sheet the holy bible of organizing and planning an event. Run sheets help the organizers arrange the sequence of the event and make the event successful. Without such sheets, sometimes the event would go wrong. That is why most of the time, events, productions, and other occurrences use a run sheet. Thus, creating such is challenging. Luckily, we have shared our downloadable run sheet templates. They’re easy to use and customize. Use them to make sure the success of your event. To learn more about this, don’t hesitate to read this entire article.

FREE 10+ Run Sheet Samples

1. Event Run Sheet Template

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  • MS Word
  • MS Excel
  • Pages
  • Numbers
  • Google Docs
  • Google Sheets

Size: A4 & US

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2. Run Sheet Template

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  • MS Word
  • MS Excel
  • Pages
  • Numbers
  • Google Docs
  • Google Sheets

Size: A4 & US

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3. Free Wedding Day Run Sheet Template

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  • MS Word
  • PDF

Size: A4 & US

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4. Free Event Run Sheet Template

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  • Pages
  • MS Word
  • PDF

Size: A4 & US

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5. Free Production Run Sheet Template

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  • MS Word
  • PDF

Size: A4 & US

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6. Run Sheet Template

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  • PDF

Size: 257 KB

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7. Feedback Workshop Run Sheet

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  • PDF

Size: 264 KB

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8. Wedding Runsheet Template

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  • PDF

Size: 691 KB

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9. Sample Run Sheet Template

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Size: 3 KB

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10. Basic Event Run Sheet Template

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  • PDF

Size: 286 KB

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11. Drivers Run Sheet Template

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Size: 125 KB

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What Is a Run Sheet?

A run sheet is a list of ordered procedures or occurrences in a temporal sequence. As it relates to television or the stage, a run sheet divides the program into segments and lists which guest will appear when, for how long, and when breaks will happens. A run sheet is also used in a pre-show production meeting for an impromptu or live show to coordinate events for camera movement and any audio cues that need to be played for arrivals, exits, or as part of the act of an artist. Run sheets are used by the camera and audio team and the stage crew as a visual guide for signals during the performance. It is also used in different events and occasions such as weddings, corporate events, and many more.

How to Create a Run Sheet?

A run sheet plays a vital role in every event, especially in the set or production. It serves as the production cues to make sure that the event will end successfully. However, only a few people know how to create a run sheet. You can use run sheet templates that you can download from the Internet. Once you have downloaded the templates of your choice, either a Google sheet or Microsoft Excel, you must follow the guidelines. The guidelines that you need to follow are:

1. Record the Event Details

The first thing that you need to do is to locate the contacts tab. Once you have found it, you should record or fill in your event details such as title, date, time, and the event crew’s contact details. The consolidated contact sheet is for dissemination to all stakeholders so that, if necessary, entities can contact each other immediately on the day. It can also lessen unexpected problems, or if there are any, they can solve them immediately.

2. Put All the Details 

The next thing you should do is to fill in all the necessary details in your run sheet. To complete the details, you should record all the activities in sequence. Better have some headings and break them down into further details, depending on the event’s complexity. Also, you have to provide the time when the activity takes place and the event’s venue. You can include the main stage, atrium, foyer, and many more. Also, put the name of the person responsible for the activity.

3. Make Notes

In your run sheet, there is a notes section. You can make share some details with your team, make some reminders, and notes as required. It is a way to make sure that you have nothing left behind, or nothing gets missed. It also helps and keeps everyone works on the same page.

4. Review and Use the Sheet

After filling out your run sheet with all the necessary details, you can review it to avoid errors. Failure to spot errors and mistakes may ruin your entire event. That is why it is best if you review your sheet before using it. Once done, you can finally use the sheet for your event.

FAQs

What are the benefits of using a run sheet?

The benefits of using a run sheet, in any event, are the following:

  • Better visibility of the event
  • Fully interactive with maps, color coding, and timing dependencies
  • Can fully track the event
  • Increase engagements with the run sheet users

Why is the run sheet important?

A run sheet is vital because it helps you to chart the stuff for an area and gives you the ability to schedule the event’s flow. Having both on-stage and off-stage activities can help you reduce the risk of unexpected incidents that can interrupt the event’s flow.

What is a run of show?

A run of show is a paper that lays out the timing, content, and program for each event. In other words, it serves as the guide to make sure the show will run smoothly. That is why most event or show organizers use this document to ensure the success of their shows.

A run sheet is inevitably an important tool when it comes to handling any type of event. That is why many people are using it. However, making a run sheet is not an easy task. It is quite tricky and challenging at times. So the next time you will make yours, you can use our downloadable templates. They’re always available to guide you. Download it now to get started!

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