You need to prepare several things when collecting data, especially when it is a large-scale data collection, such as surveys, votes, and inventories. Writing down the information collected is an efficient way of recording data. With this task, you’ll need a tool called a tally sheet. A tally sheet is used on many data collecting activities. That is why the process is still used even in this modern time. In fact, tally sheets have evolved together with technological advancement.
What Is a Tally Sheet?
Aside from body parts, people during the old times used tally sticks or tally marks as counting aids. The oldest tally sticks or tally marks were discovered between 35,000 and 25,000 years ago on a notched bone in the European continent. This ancient counting technique is still used in the present to count or tally ongoing results. Before digital scoreboards were made, people use tally marks in the scoring of games or sports. It continues to evolve, along with technological advancement. Now, people have the option to use the traditional pen and paper tallying or a computerized tallying program.
Tally marks are sticks drawn in clusters of five. Different countries have their way of drawing tally marks. Regardless, they still use the cluster-of-five concept. It’s the same thing with tally sheets. If you look at tally sheet samples, you’ll see that tally sheets for scoring sports games look different from the tally sheets used in surveys and counting votes. When using tally sheets, you will make an itemized list and calculating the total number when you reach the end of the process you are working on. Specific instructions should be provided for data gathering, and there should also be a start and end date. These things make tallying on a tally sheet accurate and effective
How to Make a Tally Sheet
If you don’t want to use a ready-made tally sheet template that you can download online, then you can opt to make a tally sheet according to your preference.
1. Choose a Tally Method
Tallying can be done in many ways and different styles. There is a tally sheet for manual tallying or a tally sheet intended for automated tallying. Choose the tally method that you prefer or the one you know how to do best. The task will be easy if you like and understand what you are doing.
2. Get Ideas from Existing Samples and Templates
Conventional or generic tally sheets are okay, but it can look boring for some. Use blank spreadsheet samples or the likes and incorporate ideas from other existing samples and templates. You can also make a functional tally sheet with a space for writing memos, an area to record employee timesheet, and many more.
3. Create an Outline
Your outline should list the items or things that should be included in your tally sheet. You can opt for conventional tally sheets or make it creative using ideas from similar sheet samples and templates. Your outline does not have to be detailed. What’s important is that you don’t forget to add the essential parts.
4. Fill in the Contents
Now that you have an outline, the next step is to prepare the actual sheet. You can make use of simple spreadsheet templates or spreadsheets that can do the calculations like a calculator spreadsheet. Label the parts of your sheet before filling in the contents.
5. Finalize the Tally Sheet
Make sure that your work is easy to read and understand, even if it’s simple. You can print and make several copies of your tally sheet when you’re satisfied with how it turned out.
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Is a tally sheet the same as an inventory sheet?
An inventory sheet is a document used in counting the goods stored in a warehouse, including the manufacturing date, expiration date, number of boxes, date delivered to a warehouse, etc. You can say that it’s a form of tally sheet since it involves counting or tallying an ongoing result. However, not all tally sheets can be used as inventory sheets. Tally sheets are used as a counting aid for several processes aside from doing inventories. That is why it is best to use a tally sheet that is specifically created for a certain task.
How is a tally sheet used in shipping?
The shipping industry also uses tally sheets to count and record the number of goods or items that they ship and receive. These tally sheets use the standard format provided by the company. They are printed so that it will be easy to mark items on the sheet appropriately. Some companies treat tally sheets as part of their inventory records
Can I use a tally sheet for root cause analysis?
Yes, you can. Aside from tallying ongoing results, you can also make use of tally sheets to record the frequency of an event or a problem when they occur. Business analysts use tally sheets to monitor daily operations and trends in the business to help them find a solution to problems and make improvements to existing processes. The data recorded on the tally sheet will then be subject to further analysis to find the root cause of the problem.
Tally sheets have a lot of uses, so it’s convenient to keep a couple of samples or templates for future use. If you’re looking for tally sheet samples and templates that you can view and download for free, you can always check out the samples we provide. Check them out now!
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