The hiring staff of a company or organization are assigned to assess every candidate who applies to their company. They ask candidates to send their applications and attend an interview. To assess the candidate whether they are the right fit for the role, it takes time for the hiring staff to decide whether to accept them or not. One of the useful tools that hiring staff must have is an interview summary to help remind them of every candidate’s profile and application process, especially if the company or organization has a lot of candidates. Read the article to know how to create an interview summary.
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What is an Interview Summary?
An interview summary, or also called a summary report is a written document that records the interview conversations between a candidate and the hiring manager. It gathers basic information about the experience of the interview and the candidate. The information from the summary report will be used by the people in the company or organization involved in the hiring process to assess the candidate applying for a position.
How to Write an Interview Summary
1. Prepare for the Interview
Hours before the interview starts, gather all relevant information about the candidate and the occasion for the interview for you to plan your questions ahead of time. Prepare also the other materials needed for the interview such as note-taking materials. This will help writing the interview summary easily later on.
2. Write Your Questions
As was once mentioned, you need to write your interview questions first to aid you in writing the summary. This is also beneficial because every candidate is different and you need to create different questions to suit their personality and the position they are applying for. So write the questions specifically for the interviewee.
3. Summarize the Following Points
Once the interview is going on, you need to take notes of the whole process. Once it is done and you need to write the summary of the interview, you need to focus on the following aspects:
- Application Documents: Write an objective review of the application such as the cover letter or resume that the candidate sent.
- Appearance: Assess the candidate’s professional appearance and how they bring themselves. Even though this part is important, don’t focus too much on describing their looks.
- Communication Skills: Summarize your assessment of the candidate on how they respond to your questions, their listening skills, and their nonverbal cues. Include to summarize their responses to your behavioral and situational questions and note which types of questions the candidate gives the best responses to.
- Professional Traits: Summarize your assessment of the candidate’s admirable traits that you’re seeking that will fit right into the position they are applying for. If you noticed traits that you feel are red flags, include those in your summary.
What are the top five skills to mention in an interview?
The five skills to mention during a job interview are communication skills, great teamwork attitude, problem-solving skills, adaptability, leadership, and organizational skills.
What are the things a person should do in an interview?
For the applicant to make a good impression to the interviewer during the job interview, the applicant should dress properly, do some practice interview privately, be on time during the interview, know all the credentials of the company and job you’re applying for, and show respect to the interviewer.
Why are interview summaries important?
Interview summaries are important because they record all the important information details of the interview, combine facts and subjective impressions for the readers, and aid in company decision-making.
It’s a good idea to write the summary report once after the interview is finished so that all the details that were discussed are still fresh in your mind. This will also give you ample time to revise and edit your writing especially if your summary report is written in a narrative style. Before submitting your report, make sure that it is free from any grammatical and spelling errors. To help you write your interview summary, download our free sample templates above as your reference!
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