With the dawn of more modern and sophisticated technology in the modern world, comes with an ever increasing demand for general convenience. Especially when it comes to shopping. It’s much more convenient having bought something from the comfort of your homes or wherever you may be, and have that delivered straight to where you are. This is why logistics have become a much more important industry over the past few years. A huge chunk of the global population now relies on a wide variety of goods to be delivered right at their doorsteps. From food, gadgets, toys, clothes, and in this case, motor vehicles. This ever increasing demand puts a significant amount of pressure to logistics companies and business owners because more items being delivered also means more things require extra and careful logistics management.

Business owners and company owners are mainly responsible for the taking care of every order that is being shipped to the customer. Mismanagement of products, especially the more fragile ones like cars or motor vehicles, will lead to severe customer disappointment and significant loss of revenue. It worse cases, it might even cost you your company. This is why delivery checklists are a very important factor in making sure that the delivery made is a success. These checklists are most commonly known as delivery notes.

Delivery notes make tracking and reviewing the items enclosed in a shipment much easier, making sure that the items are not damaged in any way. To get a better idea of what this document is, check out these vehicle delivery note samples listed below. You can use these as a guide or even as a template for when you will start writing your own.

7+ Vehicle Delivery Note Samples

1. Vehicle Delivery Note Template

Details
File Format
  • MS Word
  • MS Excel
  • Numbers
  • Pages

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2. Buyer Vehicle Delivery Note

Details
File Format
  • PDF

Size: 169 KB

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3. Vehicle Undertaking Delivery Note

Details
File Format
  • PDF

Size: 192 KB

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4. Vehicle Warranty Claim Delivery Note

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File Format
  • PDF

Size: 21 KB

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5. Carrier Vehicle Delivery Note

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File Format
  • PDF

Size: 582 KB

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6. Daily Vehicle Delivery Note

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File Format
  • PDF

Size: 285 KB

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7. Vehicle Fuel Delivery Note

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File Format
  • PDF

Size: 93 KB

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8. Vehicle Sale Delivery Note Form

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File Format
  • PDF

Size: 35 KB

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What Is a Vehicle Delivery Note?

Essentially, a delivery note is a document that comes with every shipment or delivery made to a customer. It contains a checklist of all the items and their descriptions and quantities of each item. It helps with keeping track of all the goods and reviewing each item whether they have incurred any damages or not. The benefits of this document actually goes both ways as aside from giving the customers an overview of all the products enclosed in the shipment, a signed copy is also sent back to the supplier as a proof of a successful delivery, make sure that nothing was wrong and that the customer was perfectly satisfied. Take note the the document lists quantities, not values such as prices or taxes. The latter information is reflected on the invoice, which is an entirely different document and comes at a much later date.

What Information Should Be On a Vehicle Delivery Note

Although you have completely free rein on how you want to write your delivery note, and there really are no compulsory fields that you have to include, it is still advised to consider using a template like the ones listed above when writing. A template should help you make sure that you don’t miss any of the important information and everything is complete. These are some of the recommended details that should be included.

  • Contact information
    Be sure to include basic contact information of your company. Details such as company name, address of operations, contact numbers, and website or help desk if you have one. It is also advised to include the contact information of the recipient as well.
  • Dates
    Follow a proper and uniform dating format. Include dates such as the date of purchase, date of shipment, and the date of when delivery was made.
  • Order number and order name
  • Packing list
    Description, quantity, and the name of each item in the shipment.
  • Subsequent deliveries
    Take note that this section is only included when there are subsequent deliveries made.

This is a pretty basic checklist, and should only cover the essentials of the document. If you wish to add more, especially on the specifications of the vehicle that will be shipped, it entirely depends on you and the nature of the item. Just make sure that all information presented is clear and factual.

FAQs

Where does a delivery note go?

A delivery note usually has two copies, one for the customer and the other one signed and to be sent back to the supplier as proof of delivery.

What is a good received note?

A Goods Received Note, GRN, is a record of goods received from a supplier that has been shipped to a consumer.

Who issues the delivery order?

A delivery order is a document issued by the shipper, or the operator of the freight carrier. It instructs the shipping line to turn over the cargo to the party assigned to the import activities.

Vehicle delivery notes don’t just make sure that your delivery goes well, it also preserves the reputation of the company by showing your clients that you care about preserving the quality of your products and your service. It’s a gesture that is mainly appreciated because the benefits go both sides, and it doesn’t really take too much of your time to write.

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