With the advent of more modern, sophisticated technology. Comes an ever increasing demand for convenience. More people nowadays tend to purchase goods from the safety of their homes or their offices, and have it delivered after a short amount of waiting time. And thus, delivery has become a very important staple in the modern world. The popularity of having your orders delivered right into your doorstep enabled everyone to basically just buy anything anywhere, and have it brought to their homes, or wherever they may be. With popularity, comes demand, and with demand, comes pressure for the logistics companies and just businesses overall. Pressure because the ever increasing amount of items to be delivered requires more extra and careful logistics management.
It is every businessman’s responsibility to take care of every order, especially when it will be delivered. Mismanagement of products, especially fragile goods, will lead to severe customer disappointment and significant loss of revenue. This is why checklists prove to be an invaluable factor in making sure that every delivery is a success. Most commonly known as delivery notes, it allows tracking and reviewing of items to be much easier. It’s not a compulsory document to include, but customers generally appreciate the extra gesture made by the company. Making it easier for them to review their orders, making sure that everything has been perfectly maintained. To get to know the document more, check out these goods delivery note samples we have listed below. These can also be used as guides or templates for when you’ll finally start your own document.
6+ Goods Delivery Note Samples
1. Goods Delivery Note Template
2. Goods Delivery Note Template to Customer
3. Goods Received Delivery Note
4. Goods Return Delivery Note
5. Goods Acceptance Delivery Note
6. Goods Receipt Delivery Note
7. Store Goods Delivery Note
What Is a Goods Delivery Note?
Essentially, a delivery note is a document that is included in every delivery that is made to a customer. It contains a list of the items enclosed in the shipment, as well as their quantity and descriptions. Like a checklist of everything that is in the delivery and details about them. A delivery note helps with keeping track of the delivery and is used to review whether the goods are damaged or not. The benefits of this document goes both ways as aside from helping the customers with the overview of their orders, a signed copy is also sent to the supplier to let them know that the delivery was a success and it met the customer’s satisfactions. It is important to note that the document lists quantities, not values. It has the number of items included but not the prices. The latter will be found on the invoice which is an entirely different document and would usually come at a later adte as a bill.
What Information Should Be Included in a Goods Delivery Note
You literally have free rein on creating the delivery note, and since it’s not compulsory, there really isn’t any fixed fields to include. Although despite all of this, it is still heavily recommended to use a template like the ones listed above. A template should help you make sure that there are no relevant information missing and that the document will be complete. These are some of the recommended components to be included in a goods delivery note.
- Contact details
Always include the basic contact information of your company such as name, address, contact numbers, and a website if you have one up. It is also advised to have the contact information of the recipient as well.
Follow a proper and uniform dating system. Include dates such as the date of the purchase, date of shipment, and date of when it was delivered.
- Name of order and order number
- Packing list
Names of each item, quantity, and subsequent descriptions.
- Subsequent deliveries
Take note that this section will only be included if subsequent deliveries have or will be made.
This is a very basic checklist, and only covers the most common components. Additional information that you might add entirely depends on the delivery and the products to be delivered.
What is a delivery receipt?
A receipt is a document that confirms that the delivery of the product or service was successfully made.
Where does a delivery note go?
The delivery note can have two or more copies. Usually, one copy goes to the customer, and a second copy will be signed and sent back to the supplier for confirmation of delivery.
Should I keep delivery notes?
Delivery notes should be kept until an official invoice is released. After which the delivery note will be attached to the receipt.
Goods delivery note don’t just make sure that the goods are in perfect condition, for the company, it also preserves their reputation and shows utmost care in preserving the quality of their products and services. It may not be required by law, but it’s a simple gesture that benefits both sides, and there’s nothing holding you back from providing one.
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