Everyday, most of the people who have to sell different kinds of food, clothing, accessories, art supplies, electronic gadgets, furniture, or any items for business usually set up the delivery schedule along with the invoice. When you receive a particular merchandise, you will be expected to sign an invoice that shows you have accepted the certain package or delivery. If you plan on establishing a business or already have something you are working on, you need to have your standard invoice of the goods or products that you must provide to your customers. In this article, we give you some downloadable delivery invoice samples to guide you. 

FREE 10+ Delivery Invoice Samples

1. Delivery Invoice Template

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File Format
  • MS Word
  • MS Excel
  • Pages
  • Numbers
  • Google Docs
  • Google Sheets

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2. Vehicle Delivery Invoice

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  • MS Word

Size: 5 KB

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3. Sample Delivery Note/Receipt

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  • PDF

Size: 18 KB

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4. Printable Delivery Receipt Template

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  • PDF

Size: 209 KB

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5. Delivery Invoice Format

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  • MS Word

Size: 18 KB

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6. Delivery Service Receipt

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  • PDF

Size: 4 KB

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7. Food Delivery Invoice Template

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  • PDF

Size: 12 KB

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8. Delivery Note Template

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  • PDF

Size: 18 KB

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9. Catering Delivery Invoice Sample

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  • MS Word

Size: 51 KB

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10. Commercial Delivery Invoice

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  • PDF

Size: 18 KB

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11. Basic Delivery Invoice Template

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  • PDF

Size: 254 KB

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What is a Delivery Invoice?

An article from Bizfluent explained that a delivery invoice is a document being provided by the seller to a buyer, or the sender of a package or parcel being provided to the recipient.  A related document is “bill of lading,” which refers to a document provided by a transportation company to the sender of freight to document the transport and delivery.

How to Create a Delivery Invoice?

As legally enforceable agreements between a business and its customers, invoices offer documentation of services or products being accomplished or delivered. In this section, we provide some helpful tips that you can use in creating a delivery invoice: 

1. Specify basic information about your business 

One of the most important elements of an official business invoice template is your full and legal business name. This basically shows what type of business you have and establishes your brand identity. If you have your company logo, include this to your invoice template for added professionalism. You can use several graphics design or logo maker apps or hire an expert in logo design to help you create your own unique business logo.

Then, add your business contact information, allowing your clients to know how to reach you if they have any questions and concerns regarding the invoice. It also helps them to contact you for future work.

2. Define payment terms and due date

Small businesses typically use three main types of payment terms like PIA or payment in advance, EOM or end of month, and 15 MFI or 15th of the month following invoice date. These invoice payment terms are usually based on common practices of your industry, your relationship with the client, and your cash flow needs. On the other hand, having a due date on the invoice is a tactful and professional way of helping your client to clearly understand the specific date they should pay. Keep your customers on schedule to pay by setting up payment reminders.

3. Add client’s contact information 

Don’t forget to add the complete contact information and personal details of your client. For example, specify the company name or receiver’s name, phone number, address, and country and postal code.

4. Include product details 

Fill in the detailed information of goods, products, or materials. Specify the description, quantity, rate, amount and subtotal. It is much recommended to include more descriptions of your products to clearly inform your client about the condition of his or her delivery. 

FAQs

What is the importance of having a delivery invoice?

Invoice is not only a copy of proof, but it is also a commercial document which indicates the seller, and buyer, cost, number of quantity, mode of transport, discounts, taxes, shipment date and payment terms. It serves as a demand for payment. Thus, it is very much mandatory for the business transparency like in the yearly financial audit of a company to verify the transactions.

What are the main factors of making a delivery invoice?

Here are the factors to consider:

  • Title of invoice
  • Seller’s full name and address, contact details and company registration number.
  • Buyer’s full name and address.
  • Invoice issue date, payment due date, delivery date.
  • A unique invoice reference number

What is the difference between delivery order and invoice?

Based on an article, the purchase or delivery order  lists the order details and the delivery date of the order, while an invoice includes the price of the order, terms and conditions of payment, and the payment due date. A delivery order is made when the customer finishes his or her order placement, while an invoice is produced after the completion of an order.

Is an invoice the same as a receipt?

No. A reference stated that while an invoice is a request for payment, a receipt is the proof of payment. It is a document confirming that a customer received the goods or services they paid a business for or that the business was properly compensated for the products or services they sold to a customer.

In conclusion, creating a simple yet structured delivery invoice for your business or company is a very fundamental aspect in recording the transactions and operations of your business. Primarily, it is a professional document formally issued by a business to request the exact payment for a certain product or package being delivered. Additionally, it tracks the sales and inventory of one’s business. Without it, it will be hard for you to manage your business well. So, we provide you some downloadable and printable samples of delivery invoice here in different types of formats to assist you. Click the templates in this article and start downloading now!

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