Cleaning services are companies that render the service of general cleaning of premises such as shops, offices, and residential places including household goods. Once you avail of their services, a contract or agreement is exchanged between the client and cleaning services company. In regards to the payment terms, there are cases when the parties come into an agreement that the services rendered shall be paid on certain schedules. For example, the cleaning company may be paid on a weekly or monthly basis. That being said, it is important to establish the right process on how to forward billing to your clients for the work or services provided. And that document would be a so-called cleaning invoice. To know more about this, let us discuss this further below. And if you need to start preparing an invoice for your client, we’ve got a list of cleaning invoice samples that are downloadable for free on this page.
10+ Cleaning Invoice Samples
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What Is a Cleaning Invoice?
An invoice is a commercial document that is given to the buyer/customer by the seller to collect payment. Most businesses are familiar with this as this is a rather formal way of billing your clients on what is due. For service-oriented companies such as cleaning services, preparing a cleaning invoice will help you properly charge your clients. A cleaning invoice includes the fees, the hours of service/work rendered, and a brief description of the work performed. Also, a due date is included in this document.
Cleaning services are usually billed by the hour or a preset price depending on the size of the property. In addition, the client may be responsible for providing the payment of supplies in order for the cleaners to perform their duties.
How To Create a Cleaning Invoice?
It is important for cleaning companies to prepare an invoice for their clients if they want to be paid properly and on time. So if you run a cleaning company, make sure you’ve got all the details right. Discrepancies are one of the causes of delays in payment. Also, proper documentation is needed to ensure a smooth business transaction between both parties. To start creating a cleaning invoice, first and foremost you need to be aware that every invoice is unique since clients and companies have their own ways of preparing this document. But it should more or less contain the following details below:
I. Contact Information
Contact information of both parties must be written in the invoice, such as the names, addresses, and contact numbers.
II. Invoice Details
A unique invoice number and the date on which the invoice is prepared should be included in the document.
III. Services Provided
Provide a description and the number of hours in which the cleaning services have been provided.
IV. Amount Due
The amount due and other expenses incurred during the duration of the service should be included in the invoice. Make sure to properly break down all the details. If you need to present any receipts of additional expenses, then attach these to the invoice.
V. Payment Terms
Include the payment terms such as the payment due date and what type of payment method your company is willing to accept–whether in cash, credit cards, or checks. Include any bank details in the invoice as well.
VI. Recheck Your Invoice
Make sure that the cleaning invoice is complete and no detail has been left out. Discrepancies often can delay payment, so it is important for you to recheck your invoice before sending this out to your client.
What Is a Cleaning Agreement?
A cleaning agreement is a contract between a cleaning company and its client that agrees to offer their labor in exchange for payment.
Why Is an Invoice Important?
An invoice aside from bookkeeping purposes also helps a company to keep track of their business transactions and they are able to keep a record of their sale.
What are the Different Types of Invoice?
These are debit invoices, credit invoices, expense reports, pro forma invoices, timesheets and etc.
Providing your client with a cleaning invoice is one of the best ways to monitor your transactions. To make it easier for you to prepare don’t forget to download our free templates now!
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