A consignment note is a shipping agreement between a shipper and the carrier that transport the goods. It is not a document of title but rather a waybill that sample list the goods that’s being carried by the shipper.
Our website offers a couple of examples and templates including Sample Thank You Notes that users can download for free and use immediately.
Hazardous Waste Consignment Note
Common Consignment Note in PDF
How to Prepare a Consignment Note?
- Identify the Parties: Start by listing the sender and receiver’s names, addresses, and contact information to ensure both parties are clearly identified.
- Document Details: Include the date of the shipment and a unique consignment note number for tracking and reference purposes.
- List the Goods: Clearly describe the goods being shipped, including type, quantity, and, if necessary, serial numbers or other identifiers.
- State Conditions: Specify the condition of the goods at the time of shipping to avoid disputes upon receipt.
- Include Special Instructions: Note any special handling or delivery instructions, such as temperature control needs, fragile item care, or specific delivery timelines.
- Outline Terms and Conditions: Detail the terms of the consignment, including payment terms, insurance details, risk responsibility, and what happens in the event of loss or damage.
- Signature Requirement: Have both the sender and receiver (or their authorized agents) sign the note to acknowledge the details and terms of the consignment.
- Copy Distribution: Ensure that copies of the consignment note go to all relevant parties, including the sender, receiver, and transport provider. This helps all parties stay informed and verifies the transfer of responsibility.
Sample Air Consignment Note
Channel Consignment Note
In an exporting or importing business, a shipper may load a buyer’s goods that are ordered from overseas like furniture and custom jewelry. Depending on the quantity of the sample orders, buyers often purchase in bulk to save on costs of buying and shipping these from other countries. It’s through these kinds of purchase arrangements that sellers load these in container vans that are either 20- or 40-foot long, which will then be loaded in cargo vessels.
Since sea-faring cargo vessels are cheaper than shipment by plane, most buyers often content themselves with waiting for the shipment to arrive. Once these shipments are loaded to the vessel, the seller or shipper will then prepare a consignment note that will be signed by the carrier—in this case the vessel—as proof of receipt sample of consignment for delivery to the buyer’s port upon arrival. On the consignment note are the list of items that are being shipped, the name of the consignee, and the shipment fees that are charged for the shipping.
The use of a consignment note is the accepted standard for shipping goods that has become compulsory due to its effectiveness. The consignment note details everything for the buyer including the weight and condition of the goods at the time of shipment and all instructions related to the items. Even the terms of payment, be it cash on delivery (COD) or letter of credit (LC) are listed on the details of the consignment note sample.
For other note samples, please check more on our website or click on the links for Delivery Note Samples that can be used for delivering various goods. These can be used by companies, establishments, and individual sellers for their own delivery note formats. These samples are all free for downloading in both Word Doc and PDF file formats. Users may edit or modify them according to specifications before printing them for use.
Purpose of Consignment Note?
- Documentation of Shipment Details: It records vital details about the shipment, such as the types of goods, quantities, and destination, ensuring all parties have accurate information.
- Proof of Contract: Acts as a contract between the sender and the carrier for the transport of goods. It outlines the terms and responsibilities agreed upon by both parties.
- Tracking: Enables the tracking of goods during transit, providing a reference point for checking the progress of the delivery.
- Confirmation of Receipt: Serves as proof that the goods have been dispatched from the sender to the carrier, and eventually, confirms receipt by the consignee.
- Regulatory Compliance: Ensures compliance with transport and customs regulations, as it can be used to show authorities the legitimacy and details of the cargo.
- Risk Management: Clarifies the transfer of risk from the sender to the carrier, and in some cases, to the recipient, detailing when and where responsibility for the goods shifts.
- Dispute Resolution: Helps resolve disputes between the parties involved by providing a clear record of what was agreed upon, including condition and quantity of goods at the time of shipment.
- Record Keeping: Provides a historical record for accounting and auditing purposes, essential for reconciling transactions and verifying the movement of goods.
Wool Consignment Note
Shipping Consignment Note
Who Prepares a Consignment Note?
- Sender or Shipper: The individual or company sending the goods usually prepares the consignment note. They provide detailed information about the shipment, including what is being sent and to whom.
- Logistics or Transport Company: In some cases, especially when using integrated logistics services, the transport company may prepare the consignment note on behalf of the sender, based on the information provided by the sender.
- Freight Forwarder: When a freight forwarder is involved, they often prepare the consignment note. They consolidate information from various shippers and manage the transportation of multiple shipments.
- Shipping Clerk: Within a company, specifically in a shipping or dispatch department, a designated shipping clerk or logistics coordinator might be responsible for preparing consignment notes and other shipping documentation.
- Third-party Logistics Provider (3PL): For businesses that outsource their logistics operations, a third-party logistics provider might prepare the consignment note as part of their comprehensive service offerings.
Consignment Note in PDF
Consignment Note Order Form
Uses of Consignment Note
- Proof of Shipment: It acts as a formal proof that the shipper has transferred the possession of goods to the carrier for delivery.
- Contract of Carriage: Serves as a contract between the sender and the carrier, detailing the terms under which goods are transported, including responsibilities and liabilities.
- Delivery Instructions: Provides specific instructions to the carrier on how to handle and deliver the goods, including any special conditions necessary for transportation.
- Record for Acceptance: Upon delivery, the recipient uses the consignment note to verify the goods received against the goods listed on the note, confirming accuracy and condition.
- Customs and Regulatory Documentation: Facilitates the clearance of goods through customs by providing detailed information about the nature and value of the goods being transported, which is necessary for compliance with international shipping laws and regulations.
- Dispute Resolution and Claims Processing: In case of loss, damage, or discrepancies in the delivery, the consignment note serves as an essential document for resolving disputes and processing claims, as it contains all relevant data about the shipment and the agreed terms.
Testing Consignment Note
A consignment note, however, is different from a bill of lading, which serves as a receipt of shipment. While a consignment note is similar to a bill of lading in that both lists down the type, quantity, and the destination of the goods being shipped, the bill of lading is a legal document that is signed by an authorized representative from the vessel carrier, the shipper, and the buyer. This can also be used to track down the arrival of the goods for claiming. For the buyer, getting both a copy of the consignment note and the bill of lading ensures that the goods being shipped are exactly what’s being written on both documents. Users should be able to distinguish between the two, and our sample website has examples of both documents that users may be able to use as guides.
For other notes that can be used by health-care providers, we also have SOAP Notes that will help health-care providers take note on the condition of a patient subjectively and objectively through observation and talking with patients. These are all free to download and can be used immediately after printing with minor modifications.
Who provides a consignment note?
The consignment note is typically provided by the sender or shipper, or the logistics company managing the shipment, to document and track the transfer of goods.
Is consignment note mandatory?
Yes, a consignment note is mandatory in many jurisdictions for tracking shipments, ensuring legal compliance, and serving as a contract between the shipper and carrier.
What is another name for a consignment note?
A consignment note is also commonly referred to as a “bill of lading” or “waybill,” depending on the mode of transport and regional terminology.
What can you do with a consignment note?
A consignment note can be used to track shipments, verify goods received, facilitate customs clearance, resolve disputes, and process insurance claims.
Who is responsible for consignment?
The sender (consignor) is primarily responsible for preparing the consignment, ensuring its correctness, and providing the consignment note to the carrier.
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