Construction management is an important part to run a construction project since it uses specialized, project management techniques to oversee the planning, design, and construction of a project, from its beginning to its end. Part of the responsibilities of construction management is presenting a construction completion report. It details the events of the management review of a certain project from the start date of the construction work until the end date. The completion report is important for the directors of the construction and maintenance companies, designers, and project managers to know the happenings of the project. To find out how to make a construction completion report, read the article below.
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What is a Construction Completion Report?
A construction completion report is a formal document of closing the construction work project. The completion report is highly important since in the construction industry, this report provide information about key events, project stages, or processes to a client, local authority, and the purchaser. It must be prepared well and must be preserved even after the completion report was acknowledged.
How to Write a Construction Completion Report
1. Create the Title Page
Include the title of the project, the start date and end date, the name of the agencies who are handling the project.
2. Add the table of contents
The table of contents must be formatted correctly; it will serve as an overview for the readers about the content of the report and they can use the table as a guide to sections where they want to go and read.
3. Executive Summary
The executive summary must have 3-5 paragraphs that summarize the following details: The consultant’s name, project map, the scope of the project, working conditions, a brief summary of the issues in the project, and costs. They are brief since they will be explained further in the upcoming sections. The executive summary serves as an overview of the contents of the report.
4. Manpower and Contractor Details
This section should describe all the details regarding the manpower and contractors: The contractor’s name and address, manpower breakdown of the reports regarding the workforce, equipment, and vehicles used in the construction and their performance evaluation.
The next part must talk about the work done during the construction process. Explain the methods done to deliver the tasks on the construction site. Include the details of major field revisions and reclassification of construction materials. Furthermore, the progress history of the project must also be included in this section. The progress history must include the following timeline: the dates the sample contract was advertised and awarded, the construction schedule and key dates of specific tasks, the initial completion of the project, the project were officially completed, and the reasons for any work obstructions.
6. Costs Breakdown
The data of the cost breakdown that will be written down here must be accurate. Be sure to review your information over and over again to avoid mistakes and miscalculations. The following details to be input in this section are scheduled item costs (the tender and actual quantities of the costs, the percentage difference of constructed costs and the scheduled costs, and final estimate of costs,), extra work orders (approval and list of change order documentation), final project cost summary report (closeout report from project manager), and final payment summary.
7. Other Reports
Of course, do not disregard the other aspects of the project such as the environmental impact of the project, the landscaping and paving progress, and completion. Provide a slideshow of photos that show the project scope before the work was done, and after the work was done. Make sure the photographs are in color and it must be labeled with the date of when it was shot.
Don’t forget to include your report regarding quality control and quality assurance.
8. Recommendation for Future Contracts
The last part of the report must be a paragraph for your inputs and lessons learned from the project that you can present as suggestions for future contracts. You can talk about the improvement of contract language, special provisions, drawings, and standard specifications.
What is the use of a construction report?
Construction reports in general, serve as process documentation for projects from the beginning until the end. These reports show all the details of the progress and performance in the construction site.
What are the risks of skipping construction reports?
If contractors or site managers fail to generate reports of the progress tracker in the construction site, problems may arise before they can realize what’s going on; issues such as safety hazards, miscommunication, and accountability might escalate if they weren’t reported early.
What are the 5 phases of a construction project?
The five phases of a construction project are initiation, planning, execution, performance, and completion.
Before sending your construction completion report, make sure to proofread it for mistakes. The report must be free from grammatical and spelling errors and inaccuracies of data analysis or else the report will be an unreliable document and might have the probability of it getting rejected. Have a colleague work with reviewing and revising the report. To help you get started on the construction completion report, download our free printable sample templates provided above!
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