Construction management is an important part to run a construction project since it uses specialized, project management techniques to oversee the planning, design, and construction of a project, from its beginning to its end. Part of the responsibilities of construction management is presenting a construction completion report. It details the events of the management review of a certain project from the start date of the construction work until the end date. The completion report is important for the directors of the construction and maintenance companies, designers, and project managers to know the happenings of the project. To find out how to make a construction completion report, read the article below.
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Building Construction Completion Report
Project Overview
- Project Name: [Name of the Building Project]
- Project Location: [Exact Address or Description of Location]
- Project Duration: [Start Date to Completion Date]
- Project Manager: [Name]
- Contractor: [Company Name]
2. Objective
- Briefly state the purpose and scope of the construction project, including the intended use of the building upon completion.
3. Budget and Cost Details
- Original Budget: [Amount]
- Final Cost: [Amount]
- Cost Variance: [Explanation of any cost overruns or savings]
4. Construction Phases
- Planning and Design: Outline key design decisions and approvals.
- Construction: Detail the phases of construction, including major milestones and any delays encountered.
- Inspection and Testing: Describe the inspection and testing processes undertaken to ensure structural integrity and compliance with relevant standards.
5. Compliance and Approvals
- List all regulatory and legal compliances met by the project, including environmental, health, and safety standards.
- Include details of all inspections and final approval by relevant authorities.
6. Challenges and Solutions
- Discuss significant challenges faced during the construction process and the solutions implemented to overcome them.
7. Project Outcomes and Performance
- Evaluate the project’s success in meeting its initial goals and objectives.
- Include performance metrics or feedback received from stakeholders.
8. Lessons Learned
- Reflect on the project process and note any lessons learned that could improve future projects.
9. Appendices and Supporting Documentation
- Attach all relevant documents such as contracts, plans, permits, inspection reports, and photographs of the construction process.
10. Sign-off
- Include a final sign-off by the project manager, contractor, and any other key stakeholders, affirming the report’s accuracy and acknowledging project completion.
NYSDEC Construction Completion Report
1. Project Identification
- Project Name: [Name of the Project]
- Project Location: [Location Details]
- DEC Permit Number: [Permit Number]
- Project Start Date: [Start Date]
- Completion Date: [Date When Construction Was Completed]
2. Summary of the Project
- Provide a brief overview of the project, including the nature and purpose of the construction activities.
3. Compliance with Permit Requirements
- Detail how the project has adhered to the specific conditions and limitations set forth in the NYSDEC permit.
- Mention any deviations from the permitted plans, including justification and any corrective actions taken.
4. Description of Construction Work Completed
- Itemize all major construction activities undertaken.
- Include dates, descriptions of the work performed, and outcomes.
5. Environmental Monitoring and Management
- Summarize the environmental monitoring activities conducted during the construction phase.
- Report on mitigation measures implemented to protect natural resources and minimize environmental impact.
6. Inspections and Violations
- Document all inspections conducted by NYSDEC or other authorities.
- Detail any violations identified during the construction phase and describe the remedial actions taken.
7. Certification by Qualified Professional
- Include a statement certified by a qualified environmental professional stating that the work has been completed in accordance with the approved plans and permit requirements.
8. Photographs and Maps
- Provide photographs and maps illustrating the site pre-construction, during construction, and post-construction.
- These visuals should support claims of compliance and show the effectiveness of environmental protection measures.
9. Appendices
- Attach all relevant supporting documentation, including permits, inspection reports, environmental monitoring data, and correspondence with NYSDEC.
10. Signatures
- Obtain signatures from the project manager, environmental consultant, and any other key personnel attesting to the accuracy of the report.
Construction Work Completion Report
1. Project Information
- Project Name: [Name of the Construction Project]
- Project Location: [Detailed Address or Description of Location]
- Project Manager: [Name of the Project Manager]
- Contractor: [Name of the Construction Firm]
- Client: [Name of the Client or Owner]
2. Project Scope
- Description: Provide a brief overview of the project, including the type of construction (e.g., residential, commercial, infrastructure).
- Objectives: Outline the primary objectives of the project as stated in the initial agreement.
3. Contract Details
- Contract Date: [Date of Contract Signing]
- Completion Date: [Actual Completion Date]
- Contract Value: [Total Cost of the Project]
4. Work Summary
- Work Performed: List all major construction activities undertaken and completed, with brief descriptions for each.
- Phases of Construction: Break down the project into its various phases (planning, excavation, structural, finishing, etc.), and provide completion details for each.
5. Compliance and Approvals
- Detail the compliance with all relevant building codes, standards, and regulations.
- Include a list of all inspections and approvals received throughout the project lifecycle from relevant authorities.
6. Budget and Financial Information
- Original Budget vs. Final Spend: Compare the planned budget against the actual expenditure.
- Cost Overruns: Explain any deviations from the budget, including the reasons and how they were managed.
7. Challenges and Resolutions
- Discuss significant challenges faced during the construction project and describe how they were resolved.
8. Project Deliverables
- Confirm that all deliverables outlined in the contract have been met, including any physical structures built, documentation provided, and additional client requests fulfilled.
9. Quality Assurance
- Summarize the quality control measures and testing procedures implemented to ensure the integrity and safety of the construction.
10. Completion Acceptance
- Include a statement from the client or project owner confirming that the work has been completed to their satisfaction and according to the contract terms.
11. Lessons Learned
- Reflect on the project, noting any lessons learned that could improve future projects.
12. Appendices and Supporting Documentation
- Attach all relevant documents such as contractual agreements, change orders, inspection reports, and approval certificates.
13. Sign-off
- Get formal sign-offs from the project manager, contractor, and client, indicating that all parties agree the report is accurate and the project is complete.
Browse More Templates On Construction Completion Report
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2. Sample Company Construction Completion Report Template
3. Construction Completion Report Form Template
How to Write a Construction Completion Report?
1. Create the Title Page
Include the title of the project, the start date and end date, the name of the agencies who are handling the project.
2. Add the table of contents
The table of contents must be formatted correctly; it will serve as an overview for the readers about the content of the report and they can use the table as a guide to sections where they want to go and read.
3. Executive Summary
The executive summary must have 3-5 paragraphs that summarize the following details: The consultant’s name, project map, the scope of the project, working conditions, a brief summary of the issues in the project, and costs. They are brief since they will be explained further in the upcoming sections. The executive summary serves as an overview of the contents of the report.
4. Manpower and Contractor Details
This section should describe all the details regarding the manpower and contractors: The contractor’s name and address, manpower breakdown of the reports regarding the workforce, equipment, and vehicles used in the construction and their performance evaluation.
5. Methodology
The next part must talk about the work done during the construction process. Explain the methods done to deliver the tasks on the construction site. Include the details of major field revisions and reclassification of construction materials. Furthermore, the progress history of the project must also be included in this section. The progress history must include the following timeline: the dates the sample contract was advertised and awarded, the construction schedule and key dates of specific tasks, the initial completion of the project, the project were officially completed, and the reasons for any work obstructions.
6. Costs Breakdown
The data of the cost breakdown that will be written down here must be accurate. Be sure to review your information over and over again to avoid mistakes and miscalculations. The following details to be input in this section are scheduled item costs (the tender and actual quantities of the costs, the percentage difference of constructed costs and the scheduled costs, and final estimate of costs,), extra work orders (approval and list of change order documentation), final project cost summary report (closeout report from project manager), and final payment summary.
7. Other Reports
Of course, do not disregard the other aspects of the project such as the environmental impact of the project, the landscaping and paving progress, and completion. Provide a slideshow of photos that show the project scope before the work was done, and after the work was done. Make sure the photographs are in color and it must be labeled with the date of when it was shot.
Don’t forget to include your report regarding quality control and quality assurance.
8. Recommendation for Future Contracts
The last part of the report must be a paragraph for your inputs and lessons learned from the project that you can present as suggestions for future contracts. You can talk about the improvement of contract language, special provisions, drawings, and standard specifications.
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5. Engineering Construction Completion Report Template
6. Printable Construction Completion Report Template
Tips for Writing a Construction Completion Report
- Be Precise and Concise: Ensure the information you include is relevant and to the point. Avoid unnecessary details that do not contribute to the overall understanding of the project’s completion.
- Use a Clear Structure: Organize the report into sections such as project overview, compliance and approvals, budget and financial information, and challenges faced. This helps in making the report easy to follow and understand.
- Detail the Project Scope and Objectives: Clearly define the project’s scope and objectives at the beginning of the report to provide context for the details that follow.
- Document All Key Phases and Activities: Include detailed descriptions of each phase of the project, from initiation through to completion, highlighting any significant milestones and their completion dates.
- Include Compliance and Regulatory Information: Specify all regulations and standards the project complied with, and list all inspections and approvals obtained. This underscores the legitimacy and safety of the construction.
- Report on Financials: Provide a detailed account of the budget, expenditures, and any financial discrepancies. Explain the reasons for any overruns or savings.
- Address Challenges and Resolutions: Discuss any challenges encountered during the construction process and how they were resolved. This not only provides transparency but also serves as a learning tool for future projects.
- Add Visuals Where Appropriate: Use photographs, charts, and diagrams to complement the textual content. Visuals can help illustrate points more clearly and show the progress and completion of the project.
7. Sample Health Department Construction Completion Report Template
8. Standard Construction Completion Report Template
9. Construction Completion Report Format
Stages of Construction Completion?
1. Project Conception and Initiation
- Feasibility Study: Assess the viability of the project considering legal, economic, and technical factors.
- Defining Objectives: Establish clear goals including budget, timeline, and scope.
- Project Charter: Formally authorize the project, outlining its vision and framework.
2. Design Phase
- Architectural and Engineering Design: Create detailed drawings and specifications for every aspect of the project.
- Permitting: Obtain necessary permits and approvals from relevant authorities to ensure compliance with local regulations and building codes.
3. Pre-Construction
- Contractor Selection: Bid process and selection of general contractor or construction manager.
- Site Investigation: Conduct surveys and tests on the site to inform the construction process.
- Resource Allocation: Organize labor, materials, equipment, and subcontractors.
4. Procurement
- Purchasing Supplies: Acquire all necessary materials and equipment required for construction.
- Contract Negotiation: Establish contracts with subcontractors and suppliers.
5. Construction Phase
- Site Development and Foundation Work: Begin with earth moving, leveling, and laying the foundation.
- Structural Development: Erect the core structure including walls, frames, and roofs.
- Mechanical, Electrical, and Plumbing (MEP): Install essential systems such as HVAC, electrical wiring, and plumbing.
- Interior and Exterior Finishing: Complete walls, windows, doors, roofing, and exterior cladding, followed by interior fixtures and finishes.
6. Quality Control
- Inspections and Testing: Regularly inspect and test components and systems to ensure they meet design specifications and safety standards.
7. Project Closeout
- Completion of Punch List: Address any minor tasks or repairs identified during final inspections.
- Final Inspections and Occupancy Permit: Secure approvals that the building is safe for occupancy.
- Documentation: Prepare and hand over detailed project records, including manuals, warranties, and as-built drawings.
8. Post-Construction
- Building Handover: Officially transfer the building to the owner.
- Warranty Period: Manage any issues that arise related to construction quality under warranty.
- Project Review: Conduct a post-project review to assess what was successful and identify areas for improvement.
10. Clinic Construction Completion Report Template
11. Sample Project Construction Completion Report Template
What is a Construction Completion Report?
A construction completion report is a formal document of closing the construction work project. The completion report is highly important since in the construction industry, this report provide information about key events, project stages, or processes to a client, local authority, and the purchaser. It must be prepared well and must be preserved even after the completion report was acknowledged.
FAQs
What is the use of a construction report?
Construction reports in general, serve as process documentation for projects from the beginning until the end. These reports show all the details of the progress and performance in the construction site.
What are the risks of skipping construction reports?
If contractors or site managers fail to generate reports of the progress tracker in the construction site, problems may arise before they can realize what’s going on; issues such as safety hazards, miscommunication, and accountability might escalate if they weren’t reported early.
What are the 5 phases of a construction project?
The five phases of a construction project are initiation, planning, execution, performance, and completion.
Before sending your construction completion report, make sure to proofread it for mistakes. The report must be free from grammatical and spelling errors and inaccuracies of data analysis or else the report will be an unreliable document and might have the probability of it getting rejected. Have a colleague work with reviewing and revising the report. To help you get started on the construction completion report, download our free printable sample templates provided above!
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