Are you planning to hold a presentation of various research papers done by your university’s department students from their thesis or dissertation? Are you planning to incorporate all their research together in one conference with different panels who will analyze their study along with a number of audience who will participate in the said event? Conferences are informative and insightful event for students, professors, and researchers to be exposed in various degrees of research topics, on which they can learn new information and even use the study presented as basis for students who will undertake research work in the near future. If you plan to open a conference event for your department, you need to create a proposal first in order to get permission to prepare and execute the event. Read the article to know how to mkae a conference session proposal.
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What is a Conference Session Proposal?
The conference proposal is a document that proposes your presentation for a conference. The primary audience for a conference proposal is the review committee or conference organizer and the secondary audience is conference attendees.
Details to Include in a Conference Session Proposal
This is your first chance to convince attendees that attending your session will be worthwhile. With this in mind, focus on crafting a succinct, action-focused title that appeals to what your session offers attendees. Since your title should capture what’s in it for them, write your title last. This will ensure you truly understand how attendees will benefit from participating in your session. Keep your title simple and concise — 8-15 words are ideal. Directly address your target audience’s purpose or problems.
2. Intended Audience
Who will get the most out of attending your session? Attendees will use this information to plan their conference schedules, so focus on offering insights that your attendees can use.
Your abstract should be 200 words or less. It will be used to promote your session to attendees. Highlight what attendees will get out of the session, keeping benefits in mind (e.g., how they will experience what is shared, how it will impact their work). Provide specific examples of what will be covered, paying special attention to the quantitative data that will help you highlight your points. Identify who will get the most out of attending. Your goal is to attract the right people, the ones who will get the most out of your session so that your engagement strategies will work. Highlight the features and benefits of the session. Describe how your session will help attendees solve their problems, being clear about which specific problems you’ll help them solve. Be realistic and accurate. Make sure that the description matches what will be covered in your presentation so that the expectations you set for attendees are met.
4. Learning Outcomes
Your learning outcomes will help set the structure for your session, and they’ll also help attendees use what you’re sharing in their own contexts. Be concise, observable, and measurable, focusing on the attendee. Limit your session to 3-4 learning outcomes.
5. Preferred Session Format
While every session should employ engagement strategies to make the greatest impact, not all sessions look alike. Which session type best fits your plans?
- Hands-on training: These 60-minute sessions can feature one or more speakers who act in a facilitator capacity. Their goal is to empower attendees to capitalize on Liaison’s strategic enrollment and experience management solutions and services.
- Peer-led session: These 45-minute sessions feature one speaker. Their goal is to demonstrate how attendees’ colleagues have overcome their obstacles and achieved their ambitious goals.
- Panel discussion: These 60-minute sessions feature at least one facilitator and two to three speakers. They aim to connect attendees to industry leaders who will expand their horizons
Plan to appeal to multiple learning styles (visual, auditory, reading/writing, and kinesthetic) during your session to ensure you meet your learning outcomes. Set clear expectations for the presentation that focus on the benefits for the attendees. Have clear objectives for both yourself and the attendees. Engage your audience with polls, discussions, differentiated instruction, and the use of technology.
What are the types of conference?
The different types of conferences are:
What is the difference between a conference and a meeting?
A meeting is a less formal version of a conference. While meetings can be spontaneous and can be held in less than an hour, a conference needs to be planned; it must have a set schedule of activities, and conferences are usually held with a larger audience.
Once you’re done writing the draft of your proposal, go through all the details before presenting to the appropriate people who will approve your proposal. Make sure they will understand clearly how the event will proceed. Give some space for them to offer their recommendations as well. Lastly, make sure the proposal is clear and concise enough for any who will read it will understand it right away .To help you get started making the contract, download our free sample templates above to use as your guide!
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