Employees or staff are one of the most important assets that make up a business organization. So choosing the right personnel is an endeavor management must take which is typically led by the HR department. Simply deciding on who to hire isn’t as easy as it sounds, a lot of things are to be considered to ensure that the employees hired are within the company’s budget, and have the right skills and knowledge needed by the company. The same thing goes whenever a project comes to light. These are most applicable to construction, manufacturing, or IT-related industries. Before any employees could join the project, a project staffing plan is developed by the organization to identify the personnel needs. Read more about this in our article below and if you want to get started check out our free project staffing plan for your perusal.
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What Is a Project Staffing Plan?
A staffing plan requires a strategic, data-driven approach and forms a key part of any business plan. This particular plan looks at the needs of your organization, its growth, focus, and long-term strategy, and works out what kind of skills and resource levels you’ll need to ensure you can achieve your business goal that is within a company’s budget. In cases where companies are engaged in large projects, additional employees with certain skills and expertise are needed on board. So there is not much difference when it comes to working with a project staffing plan, which more or less identifies the process and procedures used to manage staff throughout the project’s life. The plan describes the planning and acquisition of both contractual staff and consulting staff, describes the responsibilities assigned to each staff, and discusses the transition of staff to other assignments. What is relevant in this particular staffing plan is its association with a particular work project that needs a specific workforce.
How To Develop A Project Staffing Plan?
A project staffing plan will document if the project has enough staff possessing the right skills and knowledge to complete a project. This is to ensure that no human resources are wasted, and everyone is capable to finish the project. A project manager together with the help of the HR department is tasked to develop a staffing plan for the project as they are responsible for determining who to choose, the number of employees needed and ensuring if all is within the project’s allocated budget. To start, the following steps below will help you develop a project staffing plan.
I. Project Goals
The first step in developing a project staffing plan is to evaluate the needed goals to achieve for the specific project. By recognizing the target staff members will be working onwards, the project manager together with the human resource team can identify the amount and type of support needed to meet those expectations. The project goals should align and support the goals for staffing plans.
II. Staffing Estimates
You will need to identify the required resources, and how they will be acquired to conduct a work project. This will include the list of roles needed for the project, their individual responsibilities and required skills, the duration in which they are to work with the project, and lastly the time commitment required by the staff.
III. Acquisition Plan
Acquiring staff requires several processes, so you need to describe the onboarding or recruitment process including any consultant and contractual staff. Also, determine if the staff hired has any gaps in his or her skills, which is done by conducting a gap analysis.
IV. Staff Training and Project Orientation
It was mentioned earlier about determining any skills gaps amongst the staff, this is to check if whether staff members require any training to competently fulfill their project duties. Training needs should be considered for all project team members, including existing employees and contractors. Aside from the trainings conducted, it is important to also facilitate how the staff will be oriented with the work project.
V. Staff Project Roles and Responsibilities
Summarizes the responsibilities for each role required to conduct the project work.
Why Is a Staffing Plan Important?
This will help companies identify the right number of staff they need, and when they are needed. This also gives the HR team time to plan in advance for the recruitment of staff for various job roles.
What Is The Purpose Of a Staffing Plan?
The main purpose of a staffing plan is to provide information and guidance to business organizations as it analyzes human resources needs and prioritizes human resources requests in program review and hiring processes.
What Is a Staff Management?
This is a management function devoted to acquiring, training, appraising, and compensating employees.
Start developing your project staffing plan so you can start by hiring the right staff based on skills, knowledge, and competency. To ensure that the work project can be successfully completed.
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