When you want to gather a large amount of data in a short amount of time, making use of the survey method can be a great approach. With surveys come questionnaires or survey forms that are used to record the answers of the participants in a uniform and structured manner. They may come in a variety of formats but they aim to let you see a quick view of what a specific set of participants think about your question or study. Before you decide to make use of survey forms, you have to think first if surveys are the best tool you can use to gather data.

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How to Define a Survey?

Businesses and individuals conduct surveys as a way of collecting relevant information from a specific sample from a specific population. They are being used in a number of situations and are conducted in a variety of methods. Said methods can be through a printed questionnaire used during a phone interview, sent through the email, personal interviews, or through online platforms.

To ensure that all the questions asked during the interview will be the same for each participant, a standard procedure is practiced. This guarantees that the questions will be uniform in format ensuring that the survey participants will also answer in a structured manner.

Types

There are two main types of surveys. The first is the type that makes use of questionnaires while the other one is done by interviewing the participants. Each of these types can be classified further into subtypes.

Questionnaire Method

Using the questionnaire method, the participants are asked to fill out a questionnaire with the same set of questions. There are four subcategories that fall into the questionnaire method: (1) mail surveys, (2) group surveys, (3) drop-off survey, and (4) online surveys.

  • A mail survey is a type of questionnaire method survey that makes use of traditional mail. In the past, this has been widely recognized as a great means of controlling surveys. Price-wise, it is quite inexpensive. The same material can be also sent to a great number of people in a short period of time. However, despite it being low in cost, participants barely respond making the response rate quite low.
  • Group surveys are conducted by means of gathering a specific number of respondents to one area and have them answer questionnaires, which are uniform in structure. This technique is normally accomplished for the purpose of convenience.
  • The drop-off survey technique requires the analyst to go to the chosen participant’s household unit and drop off the survey form as well as additional documents pertaining to the purpose of the survey. The due date for sending the survey back to the researcher is also stated on the survey form.
  • Nowadays, the World Wide Web has also made surveys more convenient with the help of various platforms that allow researchers to conduct online surveys. It has even become one of the most common methods of conducting surveys.

 

Interview Method

The interview method of surveys is the type of survey where the researcher or the person who is conducting the survey asks the participant the questions found in the survey form and jots down the answers accordingly. This can be further categorized into two subcategories: (1) one-on-one survey interview and (2) phone interview.

  • A one-on-one survey interview is where a researcher personally asks the participant the questions found in the survey form. The researcher then records the appropriate responses of the member in the form. The researcher may likewise select to record the responses through a voice recording gadget.
  • A phone interview, as the name suggests, is conducted via the telephone. This interview technique helps the researcher assemble data without the need for an up close and personal session with the member.

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Getting the Appropriate Answers

To make sure that your survey forms will make sense, you have to start by thinking about your goals and targets of your research. Here are two other things you should keep in mind that will definitely help make your survey forms effective and efficient in collecting the necessary data.

  • Tell the survey participant what the motivation behind the survey is. This is imperative so that the member will know how the appropriate responses will be used.
  • Characterize who your participants will be. You have to break down the population into segments and determine which segment(s) is relevant for the purpose of the research.

Setting Up a Survey Form

In preparing your survey forms, you have to consider a few things in order such as the strategy you need to use to gather the required data and even the most minute details such as the language used to form the questions. Check out these guidelines we have for you.

Speak the participants’ language

Utilize simple language that is basic and direct. There is no compelling reason to make use extravagant words. The less difficult the choice of words are, the better. Compose questions that are on the level that is suitable for the level of perception of your participants.

Short and sweet

Questions should be kept short and ensure that they are clear and succinct. If your questions are long, your participant might get bored and not go through with the survey.

Keep what’s necessary

Make sure you just utilize the important questions required for your survey. Using irrelevant queries for your survey just might let you miss the point about what your research is all about.

The majority of the appropriate responses

When you are jotting down the choices your participants can choose from, ensure to include all the possible answers. This will help them dodge the possibility of giving false answers, which can, thus, hurt the results of your survey.

Precision

You can without much of a stretch determine who are carefully going through your survey questions and who are answering the questions appropriately by means of rephrasing the same questions. This can help evade the answering of the survey in an irregular way.

Test Run

Look for a few people to answer your survey form and give you appropriate feedback about the questions, outline, and design of the form. Doing this essential step will help you make your survey forms free from errors and inappropriateness.

Quantifiable Questions

You can utilize a Likert-scale to easily quantify the results of the survey. The scale will help you out in computing the legitimacy of the appropriate responses.

AVOID Influence, Confusion, Being Subjective, and Offensive

  • Never influence your audience by composing a leading question. Unbiased inquiries are favored.
  • Ask your participants one question at a time. Your questions must answer one idea at a time.
  • Subjective words ought to not be used as each subjective word may differ in context per person.
  • A few inquiries may irritate a few people, so guarantee that your inquiries are as nonpartisan as could be allowed.

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Reasons for Conducting Surveys

Surveys are used by different organizations and researchers to find a new universe of potential outcomes and answers to questions and by questions; we mean the ones that are relevant to your purpose for using the survey forms in the first place. Your fundamental question can be isolated into sub-questions that aims to gather more particular answers. To guarantee that you find right and precise solutions to every one of the questions you have, question arrangement and structure are vital. Keep in mind three things while organizing your survey questions:

  • Do not forget your targets and objectives.
  • How will you use the results of the survey to answer your main question?
  • The possibilities that are available when you have the finalized and analyzed the results.

 

Keeping these three things in mind, it also makes you wonder why surveys are being used. Here we have four reasons why surveys are utilized.

  • Answers will be available for your questions

You will be able to easily figure out what propels a participant, what they consider to be fundamental, and assemble vital information like criticism and supposition.

  • Discussions

You can encourage your participants to make discussions and you will be able to assemble more key topics that might be seen as relevant for your study. This is the reason it is critical to tell your members what the motivation behind your study is.

  • Objectiveness

When you utilize surveys, you can settle on choices that are based on the answers you have gathered from your survey.

  • Result correlation

Results from a survey provide a quick overview of the participant’s thoughts and opinions. The results from this can be used to compare the results of future surveys that may be similar to the current one.

Should You Conduct Surveys?

When it comes to surveys, you generally need to consider whether the survey method will be the best strategy to reveal the solution to your unanswered question. They are a demonstrated method for collecting a huge amount of data in a limited time. Be that as it may, they are not by any means the only strategy out there. There are a wide grouping of methods that you can utilize. You need to think completely if utilizing the survey and survey forms will be the best stage to deliver the required data that you may require. Continuously seek advice from experienced people as they may have inputs that would help you choose what might be the best method for getting the essential data you requirement for your examination.

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