Application forms are staples in a corporate setup. Because it creates a system that eases the application process and a versatile document used for employment, lease or rent, academic, passport, medical requirements, financial, and more, many organizations use this form to keep their records synched. If you are to create one, continue reading this article to find your way around it.
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What Is an Application Form?
A simple application form is a document used to collect relevant and required data from an applicant. Many businesses use this form to test an individual’s ability to follow instructions, penmanship, literacy, and communication skills. That is why an incomplete and poorly utilized application form could prevent that individual’s chance of being considered for what they have applied for.
How to Make a Comprehensive Application Form
Creating a basic application form is a crucial skill. If you are having trouble starting, it is best to download the closest template to what you want. Often, application forms vary in each organization. Some companies have a standard application form format that suits their needs and concerns. Meanwhile, other businesses rely on generic forms for their application process. Here is a list of steps to help you make an application form:
1. Understand the Process
Often, a sample application form is associated with employment and recruitment. However, this form is very versatile. It is even used when a customer wants to avail of service from a provider. In that case, understanding the process where the form is used is vital. This way, you can identify the relevant elements to include in the form and force you to exclude unnecessary parts. Take note: to create a user-friendly application form, it should be simple and straightforward.
2. Label the Elements
When you have decided what elements to include, label them properly. A poorly-written printable application form can mislead its users. To avoid that, provide instructions that guide users in the process. Use simple words in writing the instruction to ensure comprehensive. Moreover, tables and borderlines help separate elements and can neatly organize the form.
3. Make It Appealing
Adding charts and graphs might be unnecessary to some, but it creates a visual appeal. This way, users are encouraged to complete the document. It also serves as a break from the numerical or textual content and a courtesy to the users. But, do not over-design the form to keep it formal and professional. To be safe, only use designs and symbols associated with your organization, like a logo, header, watermark, etc.
4. Update the Application Form
Your application form can be outdated. For this instance, update the form if there are changes in the process. An incomplete application form is useless and not valid. If you used a template in creating your form, you can revisit the old file and tweak it. Make some adjustments if necessary and proofread to correct glaring errors.
When to use an application form?
- It is used by hiring managers, employers, and recruiters in screening out the perfect job candidates for a vacant job position in their company.
- It is used by owners of lands, buildings, or other property to assess which individuals are trustworthy enough to lease their properties.
- It is used by financial institutions such as banks, insurance companies, and lending companies to assess the credibility of loan applicants.
- It is used by government agencies tasked with processing the registration of names, properties, and statuses of a country’s citizens.
- Charitable institutions use it to analyze student applicants’ intellectual capabilities applying for scholarships or academic/student loans.
- Human resource managers and employers hand it out to their employees or staff who wish to apply for a leave grant.
- It is used by relevant school administrators who have the authority to reject or accept college applications of prospective students.
Which businesses or organizations use application forms?
- Owners of land or property
- Government Agencies
- Lending institutions
- Insurance companies
- Other financial institutions
- Charitable institutions
Why are application forms important?
An application form is critical for an organization’s application process. And most importantly, it is vital for the selection stage where applicants are sifted based on what is asked from them by the form. Because comparing one applicant from another is part of the process, the results from this part are thoroughly evaluated to qualify for the process’s next stage.
With forms, organizations can develop a system that eases every process. With that, each team member’s productivity and performance are positively influence, leading to growth and success. Download one of our templates now and witness how your company thrive!
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