Designing an appealing and comprehensive proposal to market you and your project to specific individuals or private institutions or agencies is integral so that you may have sufficient funds to fully support your projects. One of the most important things that you need to consider in preparing your grant proposal is an effective cover letter. In this article, we will provide some beneficial tips that you should learn and apply while writing your cover letter for grant application.  Plus, we include various grant application letter samples that you can use. Please continue reading!

FREE 3+ Grant Proposal Cover Letter Samples

1. Grant Proposal Cover Letter

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2. Grant Proposal Cover Letter Sample

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3. Agency Grant Proposal Cover Letter Sample

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4. Printable Grant Proposal Cover Letter

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What is a Grant Proposal Cover Letter?

According to the book “How to Write a Grant Proposal,” a grant proposal cover letter is a written document of an introduction concerning a research project and a way of getting started on the right foot by introducing your work instead of launching into the request right away. By using an effective cover letter for a grant proposal, you can leverage it to create an excellent first impression, especially when you send your proposal to a foundation or a state program.

How to Write a Grant Proposal Cover Letter

When you write a grant proposal cover letter, take note that you need to write simple and concise words and your tone should be positive, confident, and inviting. Keep your overall letter in one page only and it must have a 12-point text font with at least an inch of the margins. Below are important ways you can do while preparing the cover page for grant proposal:

1. Type your heading and opening statement

For your heading, type the name of the institution or organization, the person you are addressing as well as the address of the person or the organization at the left side of your page. Then, type the formal opening statement by addressing the person you are writing the letter. Avoid using “To Whom It May Concern” because this shows that you are not prepared and have not done the basic and essential research to identify the grant program contact person.  

2. Research about the primary interests of your potential funder and inform them that you can fulfill their standard

Before including the highlights of your project, you need to fulfill your potential funder’s interests and standard. That’s why you and your team must research the primary interests of your potential funder by reading and analyzing several  literature, past projects, resources and other information about the funder. Funders have a difficult time in making right decisions especially in offering grants. 

So, when writing your grant application letter, your project should match the issue that is crucial to the funder or simply, your project must be targeted to create an innovative solution to the problem which greatly interests the grant maker. 

3. Include your project highlights and objectives

Your project proposal should provide a detailed description of the highlights of your project. Describe the specific location and target population in your cover letter as you paint a thumbnail illustration of your part of the world, as well as the target audience that your project intends to serve. Aside from this, the University of North Carolina Wilmington recommends that you should include the support goals and objectives inside your letter. Explain your purpose for your proposal submission. 

4. Be polite and humble 

You should be polite and humble when writing your grant application letter. This is very ideal when you’re trying to ask for financial aid from several individuals or organizations. So, use simple, clear, and direct words. Avoid inserting complex terms and sentences.

5. Show your gratitude 

William Faulkner once said: “Gratitude is a quality similar to electricity: It must be produced and discharged and used up in order to exist at all.” For the last paragraph of your grant proposal cover letter, show your deep gratitude by expressing your heartfelt thanks and appreciation to your potential funder who will provide financial assistance or support for your project. In this way, you will give a positive impression to your overall letter.

FAQ

How do I write a letter of support for a research grant?

Write the complete details of the agreement or relationship as it clearly refers to the grant application. Specify the representative’s signature and organization letterhead. Include testimonies that prove the grant applicant’s appropriateness for the particular project or relationship. Mention specific achievements, valuable metrics, current objectives, and future goals.

How to write a grant proposal?

The first step that you need to do in writing a grant proposal is perform a background research on your potential funder. Follow closely the specific guidelines of your funder. Coordinate with each other by explaining your interests and intentions concerning your project. Remember to edit and proofread your proposal. 

How will grant funds be used?

Based on an article, grant funds are typically used to finance the investigation of a business theme, offer working capital for starting up a business or other purpose. Additionally, these funds can be utilized to supplement existing funds.

What do grant reviewers look for?

Grant reviewers look for the design and illustrations, target page, clarity and simplicity, potential problems and alternate solutions, and research project timeline in your proposal. 

Therefore, we highly recommend that you follow the aforementioned tips in this article when you write your cover letter for your grant proposal. Your document needs to convince your potential funders that your project objectives are specific, measurable, attainable, realistic and time oriented (SMART), that your proposal’s logic model demonstrates a clear and effective process, that your project design addresses the needs of your target group, and many more significant aspects.  To help you in writing your grant proposal letter, you can click and download our templates here! 

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