Having an able body is what keeps us going in life. That is why it is crucial to take good care of our health and have regular visits to a doctor. And sometimes, we have to be absent from work or school for these regular appointments. Other than that, there are also days when we have to go to the hospital because of sickness. In instances like these, employers or teachers will typically ask for a medical certificate as an attestation of our health condition.
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What Is a Medical Certificate?
Also referred to as a doctor’s certificate, a medical certificate is a written document from a doctor that certifies an individual’s state of health. It may indicate that the person is not in good shape for him to report to work or he is healthy enough to carry out a particular task. Students can also have a school medical certificate issued by a physician for them to present it to their teachers once they failed to attend the class due to illnesses.
What to Include in a Medical Certificate
A medical certificate will be invalid in the absence of even one vital element, which means that the employer couldn’t grant their employees a paid sick leave. If you haven’t seen a sample medical certificate or a filled medical certificate sample yet, here are the things that your document should reflect.
- Complete name of the patient
- Date of the doctor’s appointment
- Diagnosis by the attending physician
- Doctor’s advice on how many days the patient needs to rest
- Recommended treatment
- How fit or unfit the patient is to work
- The doctor’s complete name, license number, and signature
How to Write a Medical Certificate
The most efficient way to create a medical certificate is to download and edit a medical certificate template. Maybe you can find the best template displayed on this page. These pre-formatted documents already come with the necessary content of a medical certificate format for job and others. But if you want to learn how to create one, here are the steps:
1. Create a Letterhead
Having a letterhead on your medical certificate helps maintain your credibility as a doctor and communicate professionalism to the patients. To design a letterhead, insert the hospital’s name, address, contact details, and logo on the topmost portion of the page.
2. Think of the Layout
Now, you still have a blank medical certificate. Hence, think about how you will arrange the information you will input later on. Also, start selecting the colors and fonts you will use in your design. You can also add a watermark at the center of the page. If you want to see how it’s done, you can refer to these professionally designed medical certificate templates.
3. Title Your Document
Before you start typing in the content of the certificate, you first have to title your document. This way, the recipient of the medical certificate will immediately know what the paper is.
4. Write the Statement of Certification
This part is usually in a letter format. Typically, the statement goes like this “This is to certify that (name of patient) was diagnosed at (name of the hospital) on (date).” After this part, you will then specify your diagnosis and recommendations for treatment.
5. Affix Your Signature
You should provide a signature line at the bottom part of the medical certificate. Then, type in your name, title, and name of the hospital. When you issue a certificate to your patients, don’t forget to affix your signature.
Who can issue a medical certificate?
Aside from physicians, other medical experts can also issue a medical certificate. It includes nurse practitioners, podiatrists, optometrists, and dentists.
Is a medical certificate required for one-day sick leave?
The answer to this question lies in your company’s policies. Make sure to learn the rules and regulations of the corporate entity you belong to and find out whether or not you have to submit a medical certificate for a one-day sick leave. Most companies don’t ask you for a medical certificate if you are only on sick leave for a day or two. However, if you are absent for more than two days due to sickness, these companies usually look for a certification of your health condition.
Can my employer ask why I am sick?
Currently, there is no law disallowing employers to question their employees’ health conditions. However, they can’t call the doctor who issued your medical certificate to verify the information presented. Doing so will be an invasion of your privacy.
A Forbes article stated that on average, Japanese people go to a doctor thirteen times within a year. On the other hand, Americans see their doctors for only four times annually. If you are a doctor, you must prepare essential documents for your patients whether or not they visit you regularly. These papers include a medical certificate of good health, medical certificate of fitness form, medical certificate for work, and others. It would also help to have templates for these documents, so you don’t have to always start from a blank sheet when you need to issue one to your patients.
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