A company is said to be very productive when they have the best employees who can deliver excellent work performance on tasks given to them. But most of the time, some employees are unable to give their best when they are overworked, overwhelmed, and have productivity backlogs that seem to grow by the minute. This is why it is important for general managers, task supervisors, and business owners to help their employees become more productive and effective in their job through the use of an employee task list. In this article, let’s discuss what an employee task list is and how to create one for your company.
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What Is an Employee Task List?
An employee task list is an itemized project management material whose purpose is to remind the employee of the tasks they need to complete or accomplished in a specific period of time. The task list is usually issued or given by a team leader, company supervisor, or operations manager. The employee task list contains the name of the tasks or activities, a periodic schedule for task completion, and other information not limited to comments and side notes.
How to Create an Employee Task List?
To create an employee task list, you can either choose to use graphic design software, or word processing software, or you can download a template. Further below are some steps that you can follow if you are eager to create your task list today.
1. Pick a Format
If you are designing your own employee task list, you need to pick the format that you want to use or incorporate. You can either go for the task checklist format, a simple daily calendar format, or you can go for a table format. There are many other formats other than the aforementioned three, but the most important thing is to choose whichever works for you.
2. Specify the Task Name and Description
The first step you will need to undertake upon making your list is to write down the task name and its description. If you are managing or operating multiple departments and personnel at the same time, you can create a separate task sheet for each so that you can segregate and prioritize important tasks according to the department’s specialties or the personnel’s job. This way, it would be easier for them to perform what is asked of them as they are already guided by you.
3. Include the Names of the Employees
We may assume that every highlighted task on the paper may be assigned to multiple employees as part of their departmental job description, so it is vital that you put a name to it. When you use the table format, you can write the names on the left side of the paper, just before the task name and description. The same method is also recommended for checklists. If possible, be professional and imprint their full name rather than a nickname, especially if there are two to three people who share a common name.
4. Provide the Date of Task Commencement or Completion
Writing down the date for when you want the employee to begin or end a task is very important. It helps both of you work on important tasks with consideration of time management, work performance, and quality of work. This will also help them make an effective personal work schedule on their own should they need one in the future. It allows no room for forgetfulness, making all of you help the company or the business function much more effectively.
5. Choose a Minimal Design
This could be an option, but if you want to insert colorful imagery and graphic designs on your task list, it would be better to go minimalist. In business, a document should have more than white spaces than designs to show professionalism. However, you can always include a few colors to your paper, just don’t overdo it. You can also use other colors rather than black and white, but be careful not to use pop or loud colors that pose no symbolism even to your company’s logo. Always remember, less is more.
Should I give an employee task list to a new hire?
The answer is yes. Absolutely yes. Giving an employee task list to a new employee gives them the opportunity to show their best performance as they will think that such responsibility given to them should be finished as specified on the paper. Also, you will be showing them that you are expecting good results.
Why is an employee task list important?
An employee task list provides important information that is extremely useful to employees such as what they should be doing when they should finish it, and what should they prioritize. It helps them become more focused at work, manifest a lighter workload, and be at the top of their game.
Is there any difference between to-do lists and employee task lists?
An employee task list is a type of to-do list that is specifically designed for business and work purposes. A to-do list can have generalized written content, such as a business meeting at 3:00 P.M., lunch with the boss, etc. In the employee task list form, the content is more descriptive and thorough. For example, a business meeting for the development of a new product at 3:00 P.M.
If you want to see consistent results from your employees and to help them grow better in their careers, it is highly recommended that you start writing your employee task list now. Fewer workloads to finish mean more opportunities for the employee to tackle multiple tasks that will contribute to the company’s growth. Download our editable employee task list templates today by checking out our website.
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