Property and real estate values regularly increase over time. Especially for property spaces that can be of well use to corporate and commercial companies. If those sites are located in a very convenient space and have a great potential for becoming a corporate headquarters, then a number of prospects and real estate agents will surely be after it. Now, the best thing that you can do if you have a spare commercial or building space is to take advantage of the area by leasing it to prospective clients or tenants. A lot of shareholders will be after that property to potentially turn it into a viable office space. Simply because that how corporate companies work, they respond to a demand in the corporate space and establish office spaces in the district. With this, they can operate in the property all they want, while you still receive profits from the payments of the lease. A good tool to keep you and your client in on the same page regarding the lease and all the provisions of the agreement is an office lease proposal.

Like most proposal documents, this don’t actually propose anything to your client, but rather works as a reply from the landlord or property owner to the prospective client’s inquiry regarding the terms and conditions of the lease. As a property owner like yourself, it is important that you are able to provide a well-written proposal to your client to protect your rights as the owner of the property and just the overall welfare of the property itself. Aside from being a working contract between you and your prospect, the document also protects you when you and your client ever come across a legal issue. The document and its contents serve as a proposal, agreement, and contract, and will give you a more favorable outcome in the court of law. The document makes sure that whatever your tenant or client may be up to in the property that is being leased, is well within the parameters the both of you have discussed and agreed to. It just saves you from a total disaster and from losing a whole lot of money. There have been some pretty baffling cases where landlords have been cheated away from their own properties just because they lack the supporting documents that they need to be able to properly defend themselves in court. That’s why before any business is done and accomplished, it is important to provide your client with a well written lease proposal. Make sure that your document is well drafted and well written by first checking out these office lease proposal samples that we have listed down below. After you’ve acquainted yourself enough with the document, what it looks like and how it works, you can then use these samples as guides or even as templates for your own lease proposal.

10+ Office Lease Proposal Samples

1. Office Lease Proposal Template

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File Format
  • MS Word
  • Google Docs
  • Pages

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2. Office Building Lease Proposal

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File Format
  • PDF

Size: 269 KB

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3. Office Facility Lease Proposal

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File Format
  • PDF

Size: 4 MB

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4. Agency Office Lease Proposal

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File Format
  • PDF

Size: 1 MB

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5. Office Space Sublease Proposal

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File Format
  • PDF

Size: 1 MB

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6. Office Premises Lease Proposal

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File Format
  • PDF

Size: 340 KB

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7. Office Lease Proposal Form

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  • PDF

Size: 147 KB

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8. Office Lease Space Request for Proposal

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File Format
  • PDF

Size: 68 KB

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9. Office Property Lease Proposal

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  • PDF

Size: 130 KB

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10. Office Lease Request for Proposal

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  • PDF

Size: 153 KB

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11. Proposal to Lease Office

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  • DOC

Size: 18 KB

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What Is an Office Lease Proposal?

A lease proposal is a document or a series of documents that a landlord or property owner uses as a reply to a prospective client’s inquiries regarding the terms and conditions of the lease. The document outlines the property that is being considered and the conditions the landlord requires of its prospective tenants. It allows them to get a lease proposal from multiple property owners and decide which property parameters fit them best. It gives them a chance to assess the property and the property requirements properly. For property owners on the other hand, they can have a bit of freedom when writing this document because, it just essentially talks about their own property. The document can be a very useful tool especially when property owners would want to make sure that their clients are reliable and trustworthy enough to not cause any trouble and incur any damages to the property itself. Unlike rental proposals, lease proposals can be quite difficult to manage due to the nature of the agreement. Rental proposals usually work for about 1-2 months in their terms, while leases have at least a year for the total duration of the contract.

How to Write an Office Lease Proposal

A lease proposal has to include a number of specific provisions to make sure that it does its job of protecting you and your property. It is very common for landlords to have their documents drafted by their own attorneys or legal advisors to be able to cover all of the legal aspects of the document. More provisions may be included, however, that is up to you and the nature of your property or the nature of the business to be conducted at the property. Regardless of the document’s shape and size, it should be able to cover all the legal aspects of the lease.

  1. Title
    Give your document the proper title of “Lease Proposal”, then specify the property number or solicitation number provided on the property listing. Include the date of when the listing was made on these details.
  2. Address
    Describe the environment of the property that you will set up for the lease. State the name of the building, the physical address, city, state, and the ZIP code. Provide more specific descriptions of the site or building if you are unable to provide the exact address.
  3. Details
    Give the specific details of the space that is to be leased. Include a proper description of the floor plan, the total measurements of the area and the rate per square foot. These should provide details on how the rent is broken down to be able to arrive to the rate of payment.
  4. Fees
    Calculate the rental fee per month with the measurements that you’ve taken for the section above and break it down for your client. Show and explain how you’ve arrived to your amount.
  5. Additional information
    Highlight the additional points of your property like spare parking or storage spaces, and specify the number of available parking space per person in the unit. Some states have different parking fees per property so you have to include that information as well.
  6. Renewal options
    Outline the difference the document may have in between the initial proposal and for the renewal of the lease. Specify if you will have an increase in rent every renewal or if ever you would like to change from a yearly payment to a month-to-moth agreement.
  7. Signatures
    Cap off the proposal by leaving a space for the landlord and the client or tenant to sign. You can legally bind the document by having it signed by your legal  advisors or attorneys.

FAQs

Is a lease proposal binding?

Having both parties sign to a lease proposal results in a binding agreement, even if one of them do not necessarily agree on the terms of the lease. If they signed it themselves, then they agreed to it.

What’s the difference between a lease and a rent?

The difference between a lease and a rent is the period of time they both cover. Rent or rental agreements usually covers only around 30 days to a couple months, while leases are applied to contracts that cover up to several years.

How long is a lease good for?

Leases usually last for at least one year. It is also pretty normal for more than a couple years.

Renting your property can be quite scary because of the risks that come with it. We’ve already outlined how a lease proposal can drastically help you mitigate these risks. With the templates that we have provided and the tips that we’ve given, you should now be able to draft a well written office lease proposal.

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