Incidents often take place anytime or anywhere and an office workplace is no exemption of this. This can range from a minor slip or fall that can be simply treated by a company nurse to a serious injury that may get you absent for several days. Regardless of the cause, to make sure that your company is aware of this unfortunate event it is important to file an office incident report as soon as you can. This is to ensure that the issue gets attended to right away and corrective actions are implemented. In this article, we have provided free Office Incident Report samples to help you create one formulate one.
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What Is an Office Incident Report?
An Office Incident Report is a formal recording in a form of a written document that registers the accident and the details of the victims who were affected. Incidents can take many shapes from property damage, theft or security-related issues, accidents, injuries as well as near misses. With an office incident report on hand, the business organization can now proceed in with an incident investigation, then find a solution to make sure such event would not happen again.
How Do You Write an Office Incident Report
There are hundreds of thousands of accidents, a number of them serious, happens in workplaces every year. That’s why it’s so important for every small business owner to take the proper precautions. By utilizing an office incident reports, companies can identify the danger and hazards and further improve their health and safety policies. Depending on the type of office incident, the writer will need to include various pieces of information. So, what details would be recorded when writing an Office Incident Report? Here are some of the key points to include in your report:
1 Employee Information
First of all record the basic information of the affected employee such as his or her name, job profile and department or division he or she is under.
In this portion detailed facts should be included such as the type of incident (injury, near miss, property damage, or theft), location where the incident took place, date and time of the incident. If there were any other people involved, include their names and other details you know about them.
3. Narrative Description of the Incident
This is the main body of the report as you compose in chronological order the events that led to the incident. Describe the type of injury incurred, treatments that were administered, names of witnesses and record witnesses statements.
It would be helpful if there are any evidences to give further support to the incident report. This may be in a form of any video recordings, photos taken of the injury or accident site and medical records to present as additional proof.
This should state whether the incident was resolved, or how was the incident addressed to from the time it took place and what was the aftermath.
When writing an office incident reports, be objective about the details. Your main goal is improving workplace safety, not putting direct blame on someone or something. That issue will be addressed in a separate manner. With an incident report this will demonstrate that by staying true to the facts, you encourage employee participation in your investigations.
What Is a Root Cause Analysis?
A Root Cause Analysis is a technique used to analyze the root cause of problems in order to identify appropriate solutions. This is a management’s response in dealing with problems and finding a way to prevent them.
What Is a Security Incident?
This is an attempt or actual unauthorize access, use, disclosure, modification, or destruction of information. An organization’s systems or data have been compromised or that measures put in place to protect them have failed.
What is a Safety Management System?
A Safety Management System is an organization’s response to managing safety risk and assuring the effectiveness of safety risk controls. The process includes systematic procedures, practices, and policies for the risk management.
Accidents are unavoidable no matter how much precaution we take. This may happen intentional or unintentional. But as much as possible we all don’t want to fall into such predicament, and the same thing goes for companies who have to deal with this incidents. Not only does this cost but it can create an unfavorable working environment for employees. With a help of a filed office incident report, companies should constantly update their rules and regulations and strictly implement this.
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