Whether you’re planning on starting a cleaning business, it’s important that you have extensive experience in professional cleaning to make you qualified that you’re an efficient cleaner. However, starting a cleaning business can be tricky; you need to make a business plan, you need to look for capital to help you start your operations, you need to familiarize yourself on how to handle and operate a business, and you need to obtain permits and licenses. But to obtain clients, especially if your target audience are those in the commercial sector, such as offices, you need to create a cleaning bid proposal to entice them to patronize your services. This article will guide you on how to make an office cleaning service proposal.
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What is an Office Cleaning Services Proposal?
An office cleaning proposal, commercial cleaning proposal, or cleaning proposal, is a written document used by professional cleaners or by cleaning companies that lists the cleaning services that they offer to their potential client/s. The cleaning services they offer are professional cleaning on basic cleaning tasks such as laundry or vacuuming the floor and extensive deep cleaning services such as carpet cleaning, window cleaning services, bathroom disinfection, etc.
Details to Include in an Office Cleaning Services Proposal
1. Title page
The title page of your cleaning proposal must consist of the proposal’s name, your company’s name and logo, and the information of your client.
Introduce your company a little bit more in this section. Mention a brief history of your company and talk about the different services you offer and explain the convenience and ease of clients availing of your cleaning services. Include testimonials from your previous client’s experiences with you to show your prospect that you’re more than qualified to offer great services to your clients.
3. Services You Offer
Elaborate more on all the cleaning services you can offer to your client/s. Provide all the necessary details and explain how the services can satisfy your client’s needs. You can include the timeline of the duration of each service.
4. Supplies and Equipment You Will Use
List down all the supplies and equipment you will use for the cleaning services. Adding this section is letting your prospective client know what exact supplies and equipment will be used so they will be guided in these things are suitable to be used in cleaning their furniture, finishings, etc. in the office area and you can offer any alternative products if they have concerns with the supplies you will use.
Outline the payment details and the payment terms in this section. Present the service charges into tables to make them seem more organized and understandable for your client.
Mention how often the services will be provided once the client/s agree to let you work with them. Will it be daily, weekly, bi-weekly? Don’t forget to also add details regarding what services will be performed on what day.
How to successfully get cleaning contracts?
If you’re struggling to successful land cleaning contracts with clients, here are ways that you can do to land them with a client:
- Create a website and social media accounts
- Partner with local organizations, especially related to cleaning products or cleaning services
- Provide exceptional service throughout the bidding process
- Establish a referral program where your current clients will have incentives if they will recommend your service to their friends or acquaintances.
How does one start an office cleaning business without enough capital?
Do you really want to start a cleaning business but your current finances are not enough to make capital? Well, nothing is impossible for anyone determined enough to make their goals come true. Even if you don’t have money, you can still open your cleaning business. Here are a few ways to know how:
- Use credit cards if you need to pay for expenses right away.
- Borrow from friends and family. Put all negotiations in writing and pay them back after you’ve earned enough.
- Find a business partner who’s willing to invest in the business.
- Apply for funding from the small business administration and other government programs.
How much should a cleaner charge for cleaning offices?
Commercial cleaning averages around $220 for a 2,000-square foot office. Most office spaces pay between $140 up to $300 but depending on other cleaning companies, the costs could run as low as $80 and high as $1,000. The charge amount depends on the size of the commercial space, the cleaning equipment that will be used, and the type of cleaning services that will be done.
Once you’re done creating the proposal, check to see if there are inconsistencies with the information you’ve input. Make sure that the tone of the contract is formal and the vocabulary you’ve written is simple and understandable for your readers. Let the client discuss the proposal with you before you let the client decide if they will take your offer. To help you get started making the proposal, download our free sample templates above to use as your guide!
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